Trustees meeting Sept. 1, 2010

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The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:35 p.m., September 1, 2010, with all members present.   Minutes of the meetings of August 16, 2010 and August 18, 2010 were approved upon a motion by Mr. Snively, a second by Mr. Skomrock, and a unanimous affirmative vote. 

Zoning activity reported by Ms. Endres included an NSP program update; all buildings scheduled for demolition have been torn down, and the sites they formerly occupied look very good.  Ms. Endres expressed appreciation for Mr. Snively finding a Bosch laser rangefinder on eBay for only $72; this device will be very useful for taking measurements.  She requested that Newbury host a November meeting of county zoning inspectors; the trustees agreed with that idea. 

In the absence of Mr. Hollis, Mr. Snively provided a Road Department report, including asphalt patching on various township roads, four funerals, and roadside mowing.  He also reported that the large headstone which had been knocked over by a fallen tree at the South Newbury cemetery has been placed back upright.  Mr. Hollis told Mr. Snively that he will need to buy new tires for both the cemetery lawn mower, and one of the 550 plow trucks.  Problems were reported with the township recycling pickup, which is resulting in items being left on the ground outside the container.  Noting that the new contract to be executed effective 1/1/11 through 12/31/12 specifies a minimum of three pick up days per week, Mr. Skomrock moved that this contract with the Geauga Trumbull Solid Waste District be executed by the board.  Mr. Snively seconded this motion, which passed by unanimous vote.

Ms. Wishart provided a cemetery report for August, including 3 full funerals, and 1 cremain burial.   The trustees expressed appreciation to Ms. Wishart and Marcia Mansfield for working hard to clean up the township cemetery records, as they wished to pass along a clean set of records to future boards of trustees. 

At 8pm the trustees opened a public hearing on Amendment 2010-1 to the Newbury Township Zoning Amendment.    Ms. Blair stated that this hearing was properly advertised; Mr. Snively moved that the reading of the public notice be waived; Mr. Skomrock seconded this motion, which passed by unanimous vote.  The amendments being discussed were initiated by the Zoning Commission on June 23, 2010.  On July 13, 2010, The Geauga County Planning Commission reviewed the proposed changes, which include re-designation of the Grange Park property from Active Park to M1, Industrial, as well as changes to incorporate allowances for electronic signs.  The Planning Commission, in a letter to the Newbury Zoning Commission dated July 14, 2010, recommended a number of modifications to the proposed amendment, these dealing primarily with wording in the electronic sign section of the amendment, but also adding definitions for porches, patios, gazebos, and pavilions. 

Ms. Blair read the summary of changes proposed by the Geauga County Planning Commission.  Following the closing of the public hearing on the proposed amendment at 8:15 p.m., Mr. Snively moved to adopt Amendment 2010-1, with changes as recommended by the Geauga County Planning Commission.   Mr. Skomrock seconded this motion, which passed by unanimous vote.  It was noted that this amendment will go into effect 30 days from tonight’s meeting.  The complete listing of changes to the Township Zoning Resolution, along with the Geauga County Planning Commission’s letter of proposed changes is available for public inspection at the town hall, and the amended Township Zoning Resolution will be available on the township website. 

Mr. Lair reported that the August reconciliation and month-end close had been performed, and gave a brief summary of August financial activity. 

Warrants approved by signing prior to or at this meeting:

 

Check #

Date

Payee

Amount

26879

8/23/2010

Douglas J. Zimperman        - DZ

 $                 554.60

26880

9/1/2010

Kimball-Midwest Inc.

 $                 129.37

26881

9/1/2010

Erik Dominish

 $                 110.00

26882

9/1/2010

Reliance Standard Life Insurance

 $                 440.91

26883

9/1/2010

United Healthcare Insurance Co.

 $            11,342.75

26884

9/1/2010

First Energy

 $                 501.90

26885

9/1/2010

Speedway SuperAmerica

 $                 186.11

26886

9/1/2010

Jones Equipment Inc.

 $              1,186.37

26887

9/1/2010

M.T. Business Technologies

 $                   10.21

26888

9/1/2010

Windstream

 $                 295.15

26889

9/1/2010

Kokosing Materials

 $                 822.51

26890

9/1/2010

Cars Autobody

 $                   69.14

26891

9/1/2010

Chagrin Oil & Gas Co. Inc.

 $              1,696.09

26892

9/1/2010

Delta Dental

 $                 653.75

26893

9/1/2010

Shalersville Asphalt Co.

 $              2,199.36

26894

9/1/2010

PNC Bank

 $                   43.20

26895

9/1/2010

All-Ways Flasher Service Inc.

 $                   93.00

26896

9/1/2010

OHIO CAT 2

 $                   59.62

26897

9/1/2010

Four Seasons

 $                   12.00

26898

9/1/2010

Patsy Keyes

 $                 176.00

26899

9/1/2010

Dominion East Ohio Gas

 $                 136.79

26900

9/1/2010

Allied Dealers Supply Co., Inc.

 $                   69.00

26901

9/1/2010

Verizon Wireless

 $                   43.09

26902

9/1/2010

Tractor Supply Co.

 $                   99.99

26903

9/3/2010

David J. Lair               - DL

 $              1,409.49

26904

9/3/2010

George Mansfield            - GM

 $              1,240.83

26905

9/3/2010

Janice M. Blair             - JB

 $                 824.87

26906

9/3/2010

John H. Mansfield           - JM

 $                 956.80

26907

9/3/2010

Jas. Rick Phifer            - JP

 $              1,462.42

26908

9/3/2010

Marge Hrabak                - MHR

 $                   96.51

26909

9/3/2010

Randal R. Hollis            - RH

 $              1,654.63

26910

9/3/2010

Randal O. Hollis            - ROH

 $              1,222.94

26911

9/3/2010

Timothy A. Mansfield        - TM

 $              1,249.94

26912

9/3/2010

William J. Skomrock, Jr.    - WS

 $                 689.87

26913

9/3/2010

Ohio Public Employees Deferred Comp. Pro

 $                 105.00

26914

9/3/2010

Treasurer of State

 $                 826.61

26915

9/3/2010

Ohio Public Employees Deferred Comp. Pro

 $              1,625.00

26916

9/3/2010

Ohio Public Employees Retirement System

 $              8,244.08

26917

9/1/2010

Ann Wishart

 $                   32.50

26918

9/1/2010

Mark S. Finamore

 $                   48.00

26919

9/1/2010

Sunrise Springs Water Co. Inc.

 $                   88.20

 

 

Total:

 $            42,708.60

EFT transactions processed prior to or at this meeting:

 

Trans#

Date

Payee

Amount

E00409

9/3/2010

Ann A. Wishart

 $              1,001.82

E00410

9/3/2010

David A. Snively

 $                 712.32

E00411

9/3/2010

Douglas J. Zimperman

 $              1,335.00

E00412

9/3/2010

Karen E. Endres

 $                 107.01

E00413

9/3/2010

Marcia J. Mansfield

 $                 233.43

E00414

9/3/2010

Ann A. Wishart

 $                 659.50

E00415

9/3/2010

Ann A. Wishart

 $                 659.50

E00416

9/3/2010

David A. Snively

 $                 712.32

E00417

9/3/2010

Douglas J. Zimperman

 $              1,335.00

E00418

9/3/2010

Karen E. Endres

 $                 107.01

E00419

9/3/2010

Marcia J. Mansfield

 $                 233.43

W00040

9/3/2010

Middlefield Bank

 $              3,087.00

 

 

Total:

 $            10,183.34

 

Ms. Blair provided an update on the Kinetico land exchange proposal, stating that Kinetico had agreed in principle to an exchange of approximately one acre of their land fronting on Route 87 which would give the township direct frontage for the Grange Park property, with Kinetico receiving approximately one acre of the Grange Park property adjacent to the Kinetico parcel.  Ms. Blair reported that Kinetico had given the township a letter of intent for this exchange of property.  Mr. Skomrock recommended that the township proceed with surveying of the entire Grange Park parcel at this time, along with the one acre portion of the park that would be conveyed to Kinetico in this exchange. 

Mr. Snively moved that the board authorize Ms. Blair to execute the Notice to Proceed to Thomas A. Hall Excavating and for the board to execute the Contract Agreement with Thomas A. Hall Excavating for the construction of a ball field at Oberland Park.   Mr. Skomrock seconded this motion, which passed by unanimous vote. 

Mr. Snively moved that the board authorize Ms. Blair to execute the Notice to Proceed to Graper and Worthington and for the board to execute the Contract Agreement with Graper and Worthington for the construction of a pavilion at Oberland Park.   Mr. Skomrock seconded this motion, which passed by unanimous vote. 

Mr. Snively reported that it appears that some issues with the Pekin Road repaving project remain, including mailbox replacement and some clutter remaining.  Mr. Snively reported on his visit with Ms. Endres to the Sweet Peet operation in Brunswick.  He noted that the process takes 8 months from the time that materials enter the facility until the mulch is ready for sale.  The advantage to the operator to a Newbury location is its proximity to raw materials and prospective markets.  One concern expressed was the number of flies that are attracted to this type of operation.  Ms. Endres said that she has not received an application, and because this operation is not a permitted use it will probably have to be denied and turned over to the Zoning Board of Appeals for action. 

Mr. Snively reported on his recent attendance at the South Newbury Chapel ceremony, at which four speakers provided the audience with interesting historical stories.  Mr. Williams thanked the trustees for Mr. Snively's attendance.  While the group sponsoring this event had expected only 30 or 40 people, 118 attendees were in fact present. 

Mr. Snively reported on issues currently being experienced with the Kimberly Estates water system, including valves which need replacement which are located under township roads in that subdivision.  Mr. Snively recommended that Mr. Hollis work with the contractor to review repair work that is being done in the near future on a private drive section of the subdivision, expecting that the township may be involved next year with work that might affect township road right-of-way. 

This meeting was adjourned at 9:06 p.m., upon a motion by Mr. Snively, a second by Mr. Skomrock, and a unanimous affirmative vote.