Trustees Meeting, September 4, 2013

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., September 4, 2013, with Mr. Quigley, Mr. Skomrock and Ms. Blair present.

Minutes of the regular meeting of August 21, 2013 were approved as presented by a motion of Mr. Skomrock, 2nd by Ms. Blair and a unanimous affirmative vote by all. 

Ms. Mansfield presented the Board with resolution 2013090401 to amend 2013 appropriations increasing Parks and Recreation 1000-610-590 by $2500 for a total of 18,500.00.  This amount was from the Ralston donation.  A motion to accept the resolution was made by Ms. Blair, 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

Ms. Mansfield gave the August financial reports.  Mr. Skomrock motioned to accept the financials as reported, 2nd Ms. Blair, and a unanimous affirmative vote by all.

Ms. Mansfield met with the copier sales people and reported that the ComDoc proposal is for a used Xerox with a cost of $3,800 and the MT Business proposal is for a new Ricoh copier with a cost of $3,420.  Both copiers do similar functions, both are black and white.  The Xerox has a handler that will staple, and punch holes that the Ricoh does not.  Motion to purchase the copier from MT Business for a cost of $3420.00 was made by Mr. Skomrock 2nd by Ms. Blair and a unanimous affirmative vote by all.

Warrants approved by signing prior to or at this Meeting:

Warrant  Number        Date        Vendor                                                    Amount

    35-2013                9/3/13    Middlefield Bank                                        $3,215.60

    36-2013                8/30/13  Medical Mutual Of Ohio                             $670.08

    29374                   8/28/13    Delta Dental                                               $330.88

    29375                   8/28/13    VSP                                                          $103.52

    29376                   8/28/13    Windstream                                               $334.23

    29377                   8/28/13    Kokosing Materials                                    $3,853.54

    29378                   8/28/13    All-Ways Flasher Service Inc.                    $517.20

    29379                   8/28/13    Geauga County Maple Leaf                        $44.10

    29380                   8/28/13    Marge Hrabak                                            $12.71

    29381                    9/3/13    Janice M. Blair                                            $751.69

    29382                    9/3/13    Randal O. Hollis                                          $1,157.06

    29383                    9/3/13    Marge Hrabak                                            $118.04

    29384                    9/3/13    Michael J Joyce                                           $637.17

    29385                    9/3/13    George Mansfield                                        $1,258.85

    29386                    9/3/13    John H. Mansfield                                        $605.37

    29387                    9/3/13    Marcia J. Mansfield                                      $953.09

    29388                    9/3/13    Timothy A. Mansfield                                    $1,251.70

    29389                    9/3/13    Glen E. Quigley                                              $801.69

    9390                      9/3/13    William J. Skomrock Jr.                                 $666.69

    29391                    9/3/13    Susan R Wagner                                            $251.97

    29392                    9/3/13    Douglas J. Zimperman                                    $1,383.73

    29393                    9/3/13    Ohio Public Employees Deferred Comp. Program    $425.00

    29394                    9/3/13    Treasurer of State                                            $789.81

    29395                    9/3/13    Ohio Public Employees Retirement System       $5,224.97

    29396                    9/4/13    Business Card                                                   $203.31

    29397                    9/4/13    Chagrin Oil & Gas Co. Inc.                                $2,225.82

    29398                    9/4/13    Cleveland Plumbing Supply Co.                          $1,645.06

    29399                    9/4/13    Dominion East Ohio Gas                                    $135.25

    29400                    9/4/13    Kokosing Materials                                            $1,560.00

    29401                    9/4/13    Ohio CAT                                                           $177.86

    29402                    9/4/13    Patsy Keyes                                                        $220.00

    29403                    9/4/13    ScapeAbilities (John Suvak)                                $500.00

    29404                    9/4/13    Speedway SuperAmerica                                    $417.17

    29405                    9/4/13    Sunrise Springs Water Co. Inc.                            $83.50

    29406                    9/4/13    Susan Wagner                                                      $32.22

    29407                    9/4/13    Waste Management of Ohio Inc.                           $14.48

Purchase Orders approved by signing prior to or at this meeting:

Blanket Purchase Orders approved by signing prior to or at this meeting:

Notice that the public hearing for the Zoning Amendment will be on September 18, 2013 at 7:30 PM.

Ms. Hrabak spoke on the meeting that she went to on brown fields and the funds available to clean up these sites.  They also spoke on infrastructure grants/loans.

 A motion to accept the quote for the work on 10537 Music Street from Auburn Bainbridge Exc. in the amount $5900.00 for the demolition of the buildings, using the Moving Ohio Forward Grant funds was made by Mr. Skomrock, 2nd by Ms. Blair, unanimous affirmative vote by all

 A motion to accept the quote for the work on 15450 Lake Shore Dr. from Auburn Bainbridge Exc. in the amount of $9670.00 for the demolition of the buildings, using the Moving Ohio Forward Grant funds was made by Mr. Skomrock, 2nd by Ms. Blair unanimous affirmative vote by all.

Ms. Kathy Rice spoke on the barking dogs, from back in March.  Mr. Quigley will purchase a no dog barking system.  This will be the property of the Township, and will be available for use by residents to test and see if it works.  She also asked if there could be speed monitoring on the streets leading to St. Helen’s.  The Trustees will contact the Sheriff’s office for extra patrol.

 Mr. Zimperman reported for the fire dept. had 47 calls.  The road dept. finished prep for the paving of roads, cemetery mats came in, and ditching was done, one disinterment, and replaced drive pipes.  He reported that they workers have gone back to 8 hour days.  The quote for road strip was from Aero-Mark, to strip Pekin, Music, Fairgate and Stone the cost was $11,930.24.  This price is to retrace lines that are already there.   

A motion to move $12,000 from 2031-330-740 Equipment, Machinery to 2031-330-360 contracted services was made by a motion by Mr. Skomrock, 2nd by Ms. Blair, unanimous affirmative vote by all.

Motion to accept quote from Aero-Mark was made by Ms. Skomrock, 2nd by Ms. Blair and a unanimous affirmative vote by all.

 Mr. Quigley indicated that there is a company that will come in and test the foundation of the current salt dome, to see if it is still usable.

 Ms. Mansfield discussed that the new UAN computer has arrived and is working; she recommended that the Road Department receive the UAN computer that was upgraded by the state of Ohio.

 Mr. Fidel spoke on the zoning board of appeals, and a resident wanting to build a 70’ building in Kiwanis Lake.  It appears that some of that may be living quarters or in law suite, but the applicant is indicating that is not true. This addition would create an “L” shaped house.  It would include a 2 car garage, the applicant would shorten the building to 60’ foot if needed.  The problem is that this garage has too much square footage for current zoning laws.

Mr. Mansfield reported on the park meeting.  They had a quote from Auburn Fence for a backstop in the amount of $2,253.00.  Motion to accept the quote was made by Mr. Skomrock and 2nd by Ms. Blair and a unanimous affirmative vote by all.  They also discussed no parking signs for the park, Doug will get them.  Electrical is on hold until they get a plan.  A discussion on lighting the baseball field was voted down.

Mr. Skomrock spoke on a complaint on Grace Street, he and Mr. Zimperman visited the site, there is a solution to the problem and the Road Department will take care of it. 

 Ms. Blair reminded everyone about the October 14 Budget and policy meeting.  Our 2014 renewal information for medical insurance should be available on Sept 24 and Mr. Sprouse will be asked to appear at a trustee meeting to go over changes that are occurring.

 Ms. Blair noted that the Health District is running a levy.  They are requesting that the Trustee’s sign a resolution proclaiming their support for the levy.  Resolution 2013090402 to support the levy was made by Mr. Skomrock, 2nd by Ms. Blair unanimous affirmative vote by all.

 This meeting was adjourned at 8:45 p.m., upon a motion by Mr. Skomrock, a second by Ms. Blair and a unanimous affirmative vote by all.

 Glen Quigley - Chairman                                    Jan Blair- Vice Chairman

    William Skomrock, Jr.                            Marcia Mansfield – Fiscal Officer