Trustees meeting minutes 7-7-10

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., July 7, 2010, with all members present.   Minutes of the meeting of June 16, 2010 were approved upon a motion by Mr. Snively, a second by Mr. Skomrock, and a unanimous affirmative vote.

Road activity reported by Mr. Hollis included a final report on Clean up Day, which was considered a big success, especially the program in conjunction with the Geauga County Department on Aging for pickup of bulky items at the homes of seniors.  The road department installed crossover pipes and supervised chip and seal work, performed ditching on various township roads, and boom mowing on various roads.  Asphalt was applied on Lela Lane, Valley, Oak Tree, Clover Lake and Scranton Woods Drives.  New high reflectivity signs were installed on various roads.  Ongoing truck repairs were completed.  Mr. Hollis reported that asphalt resurfacing projects are ready to commence.  He also reported that the summer 4/10 work schedule seems to be working well so far, with three different instances reported of being able to complete work in the longer work day that would have had to be re-staged and completed on a second day under the 8 hour schedule. 

Zoning activity was reported by Mrs. Endres.  She has been working with a surveyor on a lot split, and an irregularity on the layout of Cedar Rd. has been found in the process along the boundary between Newbury and Munson in the northwest corner of the township.  Five people attended a recent zoning seminar, with several positive comments from participants, and an expression of thanks from Steve Kitko to the trustees for providing this learning opportunity.  Ms. Blair reported that advertisements would be placed on July 14th and 21st soliciting bidders for construction of the pavilion and ball field for Oberland Park, with bids to be opened August 4th.  The Zoning Commission has acted to approve the re-zoning of the Grange Park property from passive park to industrial, with the Geauga County Planning Commission expected to review this change at their next meeting on July 13th.   

Mrs. Endres reported an ongoing problem with an employee of Cooke's towing bringing his tow truck home to his house on Grace Street.  The employee is responding to calls from this location and dispatching others from this location.   Rollin Cooke is the owner of this property, and he was advised that large amounts of garbage have been left outside around the home.

 Mr. Fagan reported 49 Fire Department calls for June, with 284 for the year.   

Cemetery activity reported by Ann Wishart consisted of two full burials.  Mr. Skomrock reported that 24 veterans' graves are known to need to be prepared for placement of a new burial marker, and an effort will be made to publicize this program to see if there are other veterans' graves that need marking.   It was reported that Chip Hess is continuing to document and improve the map for Newbury Center Cemetery.   

Financials for June were briefly reviewed by Mr. Lair.  Ms. Blair reviewed the appraisal report she had recently received regarding the Grange Park property.  Its current value as a park is estimated at $32,500, whereas if property was acquired for an access drive and rezoning of the property to commercial/industrial, the estimated value would be $276,000, with potential value up to $290,000 with a public road in place.  The goal of the township is to develop areas that are shovel-ready for rapid development.  Ms. Blair is working with Mike Milligan of Kinetico owner Axel Johnson to make a land exchange, with Kinetico acquiring 2 acres of wetlands from the Grange Park property in exchange for 2 acres of property which would provide driveway access to Route 87. 

 Ms. Blair reminded meeting attendees about the upcoming Rockin' Punderson event in Punderson to be held this Saturday 10-10:30 p.m.  She also announced that Habitat for Humanity will open its Re-Store outlet on July 16th, with a 9:30 a.m. ribbon cutting. 

In providing a NOPEC grant update, Ms. Blair said that the township is ready to send out letters to HVAC and electrical contractors in the area.  Ms. Blair explained that there are some reporting requirements that go along with the grant application, and she discussed the possibility of Chip Hess acting as a project manager to oversee the grant application and meetings with potential vendors of equipment which might be acquired to provide reductions in energy costs as a goal of the NOPEC grant program.  

Mr. Skomrock reported Sheriff’s Department activity for June that included a total of 223 incidents for the township, including 911 calls and Sheriff-recorded occurrences in the township, including 40 traffic stops.

 Mr. Snively reported that a hoped-for Chagrin River Watershed Partners Mitigation program review of 10 acres of potential wetlands credits fell through when a potential buyer of credits postponed a project that would have required purchase of credits.  Mr. Snively noted that Newbury is one of 15 such sites in the Chagrin River Watershed with potential for sale of credits.  A firm by the name of Enviro-Science would like to review the Newbury wetlands credit site on August 12; the trustees agreed that this would be a good time. 

 Mr. Snively discussed an Agreed judgment entry with Mr. and Ms. Becker, owners of Bell Shire, a 77 acre parcel on Bell Road on which they have placed a cabin used for sporting and recreational purposes.  Newbury zoning regulations normally require a single family residence to be placed first on vacant property, prior to construction of any other structure.  However, the judgment entry will allow for continued use of the cabin for as long as they own the property and do not subdivide it, other than allowing for a minimum 3 acre parcel with minimum frontage of 200' no further back than 700' from Bell Road.

 Ms. Blair moved to adopt Resolution 2010070701, to agree to a consent judgment entry with Bell Shire Ltd., et. Al, Case no. 09P001342.  Mr. Snively seconded this motion, which passed by unanimous vote.

 Mr. Snively commented on the Road Department’s 4/10 hour summer work schedule program, noting that it has already avoided at least one case of overtime that would have occurred at the end of a normal eight-hour workday.  This meeting was adjourned at 8:59 p.m., upon a motion by Mr. Skomrock, a second by Mr. Snively, and a unanimous affirmative vote.