Trustees meeting minutes 6-16-10

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., June 16, 2010, with all members present.   Minutes of the meeting of June 2, 2010 were approved upon a motion by Mr. Snively, a second by Mr. Skomrock, and a unanimous affirmative vote.

 

Mr. Lair reported that the Certificate of Estimated Property Tax Revenue for the renewal of the township 1.6 mill Fire Protection Levy had been received from the County Auditor, indicating estimated revenue for that levy of $266,582 at 100% collection, with a total tax valuation of the subdivision used in calculating the estimated property tax revenue of $179,235,450.  Ms. Blair moved that the Board adopt Resolution 2010061601, declaring it necessary to levy a tax in excess of the ten mill limitation, pursuant to ORC 5705.19(I) and ORC 5705.191, at a rate not exceeding 1.6 mills for fire protection purposes, and which levy is a renewal of an existing tax levy, and that this issue be placed for consideration of the voters on the November 2, 2010 ballot.  Mr. Skomrock seconded this motion, which passed by unanimous vote.

 

Blanket Certificates approved by signing prior to or at this meeting:

B.C. #

Date

Payee

 Amount

    61-2010

6/12/2010

Various Vendors

 $    8,000.00

Warrants approved by signing prior to or at this meeting:

Check #

Date

Payee

 Amount

26694

6/18/2010

George Mansfield            - GM

 $    1,416.52

26695

6/18/2010

John H. Mansfield           - JM

 $      969.65

26696

6/18/2010

Jas. Rick Phifer            - JP

 $    1,681.99

26697

6/18/2010

Randal R. Hollis            - RH

 $    2,086.30

26698

6/18/2010

Randal O. Hollis            - ROH

 $    1,403.09

26699

6/18/2010

Timothy A. Mansfield        - TM

 $    1,424.19

26700

6/18/2010

Ohio Public Employees Deferred Comp. Pro

 $    1,625.00

26701

6/16/2010

Sunrise Springs Water Co. Inc.

 $        85.00

26702

6/16/2010

Newbury Auto Parts Inc.

 $      460.31

26703

6/16/2010

Chagrin Oil & Gas Co. Inc.

 $      547.56

26704

6/16/2010

First Energy

 $    1,684.69

26705

6/16/2010

Marshall Equipment

 $      364.76

26706

6/19/2010

FASTENAL CO.

 $        39.25

26707

6/16/2010

APA Ohio-Cleveland Section

 $      350.00

26708

6/16/2010

Preston Ford

 $      659.74

26709

6/16/2010

Cintas Corp.

 $      395.72

26710

6/16/2010

Hill Hardware Company, LLC

 $        15.64

26711

6/16/2010

Ray Fidel

 $        60.00

26712

6/16/2010

Tezeon Wong

 $        60.00

26713

6/16/2010

Mary Lee Brezina

 $        80.00

26714

6/16/2010

William Skomrock, Sr.

 $        55.00

26715

6/16/2010

Glen Quigley

 $        50.00

26716

6/16/2010

Ken Blair

 $        55.00

26717

6/16/2010

Chris Yaecker

 $        50.00

26718

6/16/2010

John Omerza

 $      150.00

26719

6/16/2010

Eric Davidson

 $      150.00

26720

6/16/2010

ComDoc Inc.

 $      650.13

26721

6/16/2010

Hans' Truck & Trailer Repair, Inc.

 $      159.50

26722

6/16/2010

David Lair

 $      549.30

26723

6/16/2010

U. S. Postmaster

 $        56.00

26724

6/16/2010

Trushel Excavating Inc.

 $      600.00

26725

6/16/2010

Snap-On Tools

 $        12.15

26726

6/16/2010

Turney Power Place

 $        38.96

26727

6/16/2010

Western Reserve Farm Co-op

 $        26.29

26728

6/16/2010

Ironwood Landscape, Inc.

 $      492.00

26729

6/16/2010

Geauga County Treasurer

 $    1,498.10

Total:

 $  20,001.84

EFT transactions processed prior to or at this meeting:

Trans#

Date

Payee

 Amount

E00387

6/18/2010

Ann A. Wishart

 $      632.23

E00388

6/18/2010

Douglas J. Zimperman

 $    1,639.97

E00389

6/18/2010

Karen E. Endres

 $      107.01

E00390

6/18/2010

Marcia J. Mansfield

 $      172.56

Total:

 $    2,551.77

 

 

Ms. Blair provided an Oberland Park update, noting that some actions are still required prior to going out to bid for the remaining work.  Ms. Endres stated that there were still zoning, county building permitting, and grant requirements to be met, and she provided a summary of these needed actions.  The trustees reviewed the current proposed layout of the developed site, and all concurred that it was correct as presented.  Based on this, it was agreed that Mrs. Endres would proceed to process the zoning permit for this project, and will submit the building plans to the county building department for professional architect review as required for all commercial structures.  The trustees all agreed that construction of a new ball field as called for on the plan might not happen at this time, based on how far the remaining $100,000 of the federal grant would go after paying for construction of the pavilion, parking, and adjacent area.

 

Ken Hunter, Commander of Newbury American Legion Post 663 addressed the trustees regarding a project initiated by Cynthia Wong to attach VA-supplied grave markers onto the graves of veterans from past wars, dating back to the Revolutionary War.  The goal is to start with the oldest headstones, many with names largely obliterated from the headstone, ideally upgrading about five headstones per quarter.  Mr. Hunter said that the group supporting this project was asking for help from the township in creating a new concrete base for each headstone to be upgraded with a VA-supplied bronze grave marker.  The trustees said that the actual number of upgrades that could be done each year would depend on a number of factors, including weather and availability of township assistance in labor to create the cement base needed on which to mount the plaques.  Data on all veterans currently in Newbury’s cemeteries is available, based on work done last year by Derek Meer for his Eagle Scout project.  The trustees said that they would let Mr. Hollis know about this request, and Mr. Hunter said that he would have Cynthia Wong email Ms. Blair with additional information.  The trustees all endorsed this project, and thanked Mr. Hunter for his participation.

 

Ms. Blair brought up the issue of possible future plans for Grange Park, including its possible sale due to the non-suitability of this location to park activities and it's current landlocked state, with only an easement through an adjoining parcel to allow access, and the potential to include this property as part of a development project to create more space for potential commercial or manufacturing activities.  The first step would be to remove the landlocked status of this property.  Ms. Blair said that she has had multiple conversations with Kinetico, current owners of the parcel on which an easement to allow driveway access to Grange Park exists.  It appears that Kinetico would be willing to acquire two acres of the Grange Park property in exchange for the approximate two acres it would take for the township to create a short roadway where the easement currently exists to provide direct access to both the Grange Park property and to the large amount of industrially-zoned Kinetico land to the south of the new roadway.  Ms. Blair said that it would probably be necessary to have a commercial appraisal done as part of this project to determine the current value of the Grange Park property in its current state as an active park, as compared to what the value of this property would be with a road in place and the remainder of the property rezoned to Industrial.  Andrew Leirer, a local commercial appraiser, has agreed to do the appraisals under both scenarios for $500.

 

Mr. Skomrock said that the last thing he would want to do would be to advocate an additional property tax levy to maintain the Oberland Park improvements, and he would therefore like to see if it was possible to take the proceeds from the sale of Grange Park and establish a separate Park Fund from which ongoing maintenance expenses could be paid.  Mr. Stafford, donor of the Grange Park property many years ago was mentioned, and it was stated that steps should be taken to permanently recognize at Oberland Park his generosity that has now enabled the township to be able to create and maintain a new, larger park in a better location that will be permanently enjoyed by Newbury residents.  At the same time, repurposing Grange Park to a more appropriate use would enable the township to facilitate creation of shovel-ready sites for future industrial or commercial growth.

 

Mr. Snively moved that the trustees adopt the revised land use plan as created by the Geauga County Planning Commission incorporating the changes as presented.  Mr. Skomrock seconded this motion, which passed by unanimous vote.   The next step will be to change the township Zoning Resolution for transition of the affected area from Active Park to Industrial.   An upcoming Zoning Commission meeting to be held Wednesday June 23rd will provide an opportunity to begin this process.

 

The trustees discussed a request from the U.S. Census Bureau to once again use the town hall for additional census worker training.   Issues which arose from their previous use of the town hall, including town hall cleaning, utilities use, and consumption of maintenance supplies were discussed.  It was decided that the township would adopt a policy within the next several weeks which would assess a charge for town hall use to offset these expenses.  This policy would allow for waiver of normal charges at the discretion of the township trustees in the case of a charitable organization and/or a proposed use that would not have an impact on maintenance costs for the township.

 

Mr. Skomrock reported 209 9-1-1 and Sheriff incident calls of all types for May; he noted that there was an increase in traffic stops (65), with a large number of them occurring on Ravenna Rd.

 

Mr. Snively reported that Clean-up Day on June 5th went very smoothly.  Senior Trash day was very successful, with a number of letters and emails thanking the trustees for their participation with the Department on Aging on this effort.  Mr. Snively reported that the township recycling bins were filling up with cardboard.  When the recycling containers become full, material then accumulates on the ground outside the containers, which results in additional Road Department labor to keep the area clean.  After Mr. Snively reported difficulties in being able to contact recycling contract hauler Abitibi, it was suggested that Bob Villars with the Geauga-Trumbull Solid Waste District be contacted for assistance in arranging for more frequent pickups of recycled materials.

 

Mr. Snively reported that Mr. Hollis has requested that the township consider a 4 day 10 hour per day workweek during the summer, which may reduce the instances when a job which cannot be completed in a normal 8 hour shift requires re-staging of equipment on a subsequent day.  The trustees agreed that Mr. Hollis be allowed to try this new schedule for several weeks to see whether it would prove beneficial, if he can provide a means to measure performance, and if he can provide a procedure to ensure that any resident calls requiring road dept action on Fridays will be handled that day.

 

This meeting was adjourned at 9:10 p.m., upon a motion by Mr. Skomrock, a second by Mr. Snively, and a unanimous affirmative vote.

 

 

__________________________________  ___________________________________    

Jan Blair – Chairman                          William Skomrock, Jr. – Vice Chairman

 

 

__________________________________  ___________________________________

            David Snively                                      David Lair – Fiscal Officer