Trustees meeting May 18, 2011

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., May 18, 2011, with all members present. Minutes of the meeting of May 4, 2011 were approved upon a motion by Mr. Skomrock, a second by Ms. Blair, and a unanimous affirmative vote.

A Geauga County Planning Commission report was presented by Ms. Hrabak, including a discussion of the recently-adopted wind turbine zoning regulations for Auburn Township.

At the request of the Fiscal Officer, Resolution 2011051801, a request for an advance of all available property tax monies from all available funds was adopted upon a motion by Mr. Skomrock, a second from Ms. Blair, and a unanimous affirmative vote.

Blanket Certificates approved by signing prior to or at this meeting:
B.C. # Date Payee Amount
56-2011 5/4/2011 Various Vendors $ 600.00
Purchase Orders approved by signing prior to or at this meeting:
P.O. # Date Payee Amount
7-2011 5/8/2011 Miller Bros. Concrete $ 10,000.00
8-2011 5/10/2011 Fire Force, Inc. $ 6,267.40
Total: $ 16,267.40
Warrants approved by signing prior to or at this meeting:
Check # Date Payee Amount
27483 5/18/2011 John H. Mansfield - JM $ 630.74
27484 5/18/2011 Jas. Rick Phifer - JP $ 1,328.24
27485 5/18/2011 Randal R. Hollis - RH $ 1,666.50
27486 5/18/2011 Randal O. Hollis - ROH $ 1,192.09
27487 5/18/2011 Timothy A. Mansfield - TM $ 1,292.75
27488 5/18/2011 Ohio Public Employees Deferred Comp. Pro $ 1,460.00
27489 5/18/2011 First Energy $ 983.36
27490 5/18/2011 Cintas Corp. $ 396.53
27491 5/18/2011 Turney Home and Auto $ 60.25
27492 5/18/2011 Advance Auto Parts- HSBC Bus. Sol. $ 27.39
27493 5/18/2011 Fire Force, Inc. $ 5,372.40
27494 5/18/2011 Doug Zimperman $ 200.00
27495 5/18/2011 Preston Ford $ 55.60
27496 5/18/2011 Sunrise Springs Water Co. Inc. $ 44.00
27497 5/18/2011 Patsy Keyes $ 264.00
27498 5/18/2011 Geauga County Maple Leaf $ 196.80
27499 5/18/2011 FASTENAL CO. $ 8.78
27500 5/18/2011 Geauga Safety Council $ 15.00
Total: $ 15,194.43
EFT transactions processed prior to or at this meeting:
Trans# Date Payee Amount
E00518 5/18/2011 Ann A. Wishart $ 526.91
E00519 5/18/2011 Douglas J. Zimperman $ 1,199.56
E00520 5/18/2011 George Mansfield $ 1,196.85
E00521 5/18/2011 Karen E. Endres $ 304.51
E00522 5/18/2011 Marcia J. Mansfield $ 181.42
Total: $ 3,409.25

The trustees all expressed their support for the Geauga County Board of Commissioners taking action shortly to move forward with the proposed abandonment of 16 sections of un-built roadway within the Kiwanis Lake Subdivisions #1 and #2, following the public viewing by the Commissioners held on April 19th and the public hearing held by the Commissioners on April 26th.

Mr. Snively discussed training opportunities available in Northeast Ohio for continuing education for ZC and BZA members.

Mr. Snively brought up the issue of the need to repair the mausoleum roof in the Newbury Center cemetery. Mr. Wayne Mansfield provided the trustees with a proposal to replace the north side roof of the mausoleum with 30lb felt and 30 yr warranty, three-dimensional shingles, and a ridge cap, for $510. It was noted that the roof facing the south side of mausoleum is made of slate and in good shape. The trustees approved Mr. Mansfield doing this work. Mr. Mansfield reported that what appeared to be a leak the town hall roof was probably called by ice buildup in the eaves, as he saw no signs of leakage through the roof. Ms. Hrabak offered to donate slate material which had been on her barn for use on the mausoleum roof; the trustees agreed to delay the roof work while investigation was made into identifying someone experienced in the installation of a slate roof.

Mr. Snively reported that he had drafted a letter to area residents informing them of the need to not trespass with ATVs on park property, as was discussed at the previous meeting. He also reported that the Sheriff has offered to record a reverse 911 message to inform area residents that they should report any information they might have regarding individuals who might be engaged in this activity.

Ms. Blair reported that a $2500 check has been received as a donation for Park Board use from Ralston LLC for Oberland Park. Ralson expressed their appreciation for what has been done there and made this donation to support its continued development. Mr. Snively read a letter of appreciation to Mr. and Mrs. Ralston as drafted by Ann Wishart, which the trustees signed. Ms. Blair reported that Chip Hess has offered to begin later in the year to solicit support from Newbury businesses to help support ongoing park development and offset operating costs.

Resolution 2011051802, adopting the Geauga County Engineer's Office Highway Use Manual and Authorizing the Geauga County Engineer's Office to Issue Right Of Way Permits was adopted upon a motion by Mr. Skomrock, a second by Ms. Blair, and a unanimous affirmative vote. This manual provides for a uniform and efficient method of regulating the utilities within the right of way, hauling on highways, the installation of driveway culverts within the right of way, and the Geauga County Engineer’s Office issuance of right of way permits. This action is taken under authority granted to the township trustees under ORC 5571.16 and Ohio Revised Code Chapters 5547 and 5577.

The trustees discussed the upcoming community health meeting being organized by the Geauga County Health District, to be held on May 24th.

Mr. King expressed concerns with the way that the ditch on Snow Road was being cleaned, as current work is resulting in water and debris being swept across the road. Mr. Skomrock asked for a specific location, which was reported as the first house west of Valley Road on the south side of Snow Rd. It was also noted that there may be a problem with the driveway culvert at that location that could be contributing to the problem. Mr. Snively said that Mr. Hollis would be working near that location tomorrow morning, and he would pass along to Mr. Hollis to take a look at the area in question. This meeting was adjourned at 8:20 p.m., upon a motion by Mr. Skomrock, a second by Ms. Blair, and a unanimous affirmative vote.