Trustees meeting March 7, 2012

Trustees meeting March 7, 2012

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., March 7, 2012 with Ms. Blair, Mr. Skomrock and Mr. Quigley present.

Minutes of the February 15, 2012 meeting were approved with a motion by Mr. Quigley and a second by Mr. Skomrock and a unanimous affirmative vote by all.

Blanket Certificates approved by signing prior to or at this meeting:

Purchase Orders approved by signing prior to or at this meeting:
P.O. Number Date Vendor Amount
5-2012 2/17/2012 Junction Auto Sales Inc. 45,663.50
6-2012 3/7/2012 Concord Road Equipment Mfg. 1,568.04
7-2012 3/7/2012 Concord Road Equipment Mfg. 36,793.23
8-2012 3/7/2012 In-Door Air Quality 13,800.00

Warrants approved by signing prior to or at this meeting:
Warrant Date Amount Payee
28119 3/3/2012 800.60 Glen E. Quigley - GQ
28120 3/3/2012 1,594.92 Jas. Rick Phifer - JP
28121 3/3/2012 188.10 Marge Hrabak - MHR
28122 3/3/2012 1,972.96 Randal R. Hollis - RH
28123 3/3/2012 1,327.85 Randal O. Hollis - ROH
28124 3/3/2012 1,450.50 Timothy A. Mansfield - TM
28125 3/3/2012 665.60 William J. Skomrock, Jr. - WS
28126 3/3/2012 1,253.30 Treasurer of State
28127 3/3/2012 1,245.00 Ohio Public Employees Deferred Comp. Pro
28128 3/3/2012 8,802.09 Ohio Public Employees Retirement System
28129 3/7/2012 8,161.23 Medical Mutual Of Ohio
28130 3/7/2012 272.20 PNC Bank
28131 3/7/2012 38.85 Sunrise Springs Water Co. Inc.
28132 3/7/2012 140.51 Airgas USA, LLC
28133 3/7/2012 5,134.94 Morton Salt Inc.
28134 3/7/2012 19.90 FASTENAL CO.
28135 3/7/2012 522.15 Reliance Standard Life Insurance
28136 3/7/2012 208.95 Dan Delaney
28137 3/7/2012 169.62 VSP
28138 3/7/2012 5.88 M.T. Business Technologies
28139 3/7/2012 249.93 Speedway SuperAmerica
28140 3/7/2012 608.20 Kimball-Midwest Inc.
28141 3/7/2012 95.50 Turney Home and Auto
28142 3/7/2012 17.94 First Quality Power Place
28143 3/7/2012 180.00 Snap-On Tools
28144 3/7/2012 187.00 Patsy Keyes
28145 3/7/2012 5,160.00 Auburn Bainbridge Exc.
28146 3/7/2012 32.19 Ann Wishart
28147 3/7/2012 144.98 Tractor Supply Co.
28148 3/7/2012 29.99 RadioActive Electronics, LLC
28149 3/7/2012 715.16 Dominion East Ohio Gas
28150 3/7/2012 814.47 Acquire Fire Protection, Inc.
28151 3/7/2012 305.59 Windstream

EFT transactions processed prior to or at this meeting:
Warrant Date Amount Payee
E00633 3/3/2012 577.69 Ann A. Wishart
E00634 3/3/2012 1,440.99 Douglas J. Zimperman
E00635 3/3/2012 1,413.78 George Mansfield
E00636 3/3/2012 750.60 Janice M. Blair
E00637 3/3/2012 674.95 Karen E. Endres
E00638 3/3/2012 852.27 Marcia J. Mansfield
W00062 3/3/2012 5,158.69 Middlefield Bank

Ms. May gave a brief history for the replacement of the back stairways that were not built to code - problems with risers, height, handrails etc. Because this is a public building, it requires an architect’s plan that added a 4 ft. addition to the rear exit deck for a “wheelchair area of refuge” plus building dept. approval with fees for both. Mr. Skomrock responded that the construction bottom line doubled with the architect and building department fees but the Township has the ultimate responsibility to insure safety. Discussion continued whether there was a better way to spend township money or use inheritance dollars. Ms. Blair asked for direction – Ms. May is investigating a lower cost 42 in. railing design. Mr. Skomrock suggested finalizing the quote next month.

Visiting students requested an explanation of inheritance dollars – Mr. Quigley explained these dollars may not be available to townships after 2012 when the law expires.

Ms. Hrabak presented the final recording documents for the 2011-1 Zoning Amendment (approved February 1 & effective March 2, 2012) for Mr. Quigley’s signature.

Mr. Hollis reported road plowing and cindering, in-house truck repairs, adjustments to equipment, inspected/approved fire extinguishers, investigated purchase of a used spreader ($1600 to $2000) vs. $4500 for a new unit. He presented a quote for the new truck with equipment for $86,792.22 and expects to sell the old truck for about $20,000+. Cemetery repair discussion continued regarding ¾ in. plywood lay-down sheets to mitigate deep ruts caused in wet weather – initial cost ($12,300.) vs. labor, storage, repairs, 2x/yr usage. Mr. Quigley agreed the proposal was not cost effective.

Mr. Zimperman reported 46 calls for February, 1 car fire, 2 rollovers, 1 house fire and rescues. He said the 700 class County Emergency Training was available on line. Ms. Blair said she had several requests for township emergency plans, with South Russell’s plan as an example. Newbury follows the county plan relying on the fire department chain of command experts. She suggested posting the plan on our website. Mr. Quigley asked for a CD copy when available. Mr. Skomrock asked Ken to notify the trustees when 700 class was available and methods for emergency command post relocation.

Fire Station Update: Ms. Blair reviewed the contract for the replacement roof with Susan Wieland – cost $214,500 – with insurance reimbursement to NTWP of $32,386 - check to be signed over for services rendered. She asked Mr. Zimperman to adjust his invoices for presentation on March 21, 2012.

Mr. Quigley asked to postpone the Budget Review till figures are available from Marcia Mansfield. He felt this should be handled in a separate meeting – date to be determined. Expenses are anticipated to exceed income in 2014 and he believes the trustees need to act proactively to avoid requiring additional taxpayer funds.

Ms. Blair reviewed the scope of rework for the Fire Station; the 1st contract did not cover indoor air quality (mold remediation) - covered for insurance/liability only. If signed tonight, Indoor Air Quality $13,800 contract could begin March 8, 2012 (Ms. Blair to confirm insurance/workman’s comp coverage). Mr. Quigley motioned to accept the contract with Mr. Skomrock seconding the motion that passed by unanimous affirmative vote.

Mr. Skomrock moved with Mr. Quigley seconding the motion to authorize Jim Dixon to write the specs to establish the extent - “x sq.ft. of wall treatment, verify qualifications, supervise services adding approx. $3400 overhead/profit; Ms. Blair to convey final specs to Newbury Printing and thence for final legal approval. Newbury agrees to pay the difference between insurance and mold remediation quotation. The motion passed by unanimous affirmative vote.

Ms. Blair reviewed the timeline to complete the Fire Station work by 5/25/2012. Mr. Quigley moved and Mr. Skomrock seconded the motion to authorize Ms. Blair to represent the trustees to sign contracts including $ 109 for 3 month’s storage pod during mold remediation work. The motion passed by unanimous affirmative vote.
Mr. Skomrock explained the sheriff’s report: 190 February calls (10 to 15% low) and cautioned against speeding on Rt. 44. He said John Suvak is presently doing a great job and asked to add Vinecourt to the quote list of landscapers. A scope of work for spring clean-up, fertilizing, flowerbeds, plantings (formerly done by Flames) should be established for all interested in quoting.

Mr. Skomrock read the sexton’s report.

Mr. Quigley moved and Ms. Blair seconded the motion to utilize the scrap tire (no rims) grant for June 2, 2012 collection day with curb-side pickup for seniors on June 4th and 5th. The motion passed by unanimous affirmative vote. About $1785 was received last year.

Mr. Quigley reported on grant criteria: EPA meeting with Dave Dietrich, review of regulations with and without sewers, soils impact, 208 plan, treatment plants, receiving streams, obstacles vs. opportunities, existing infrastructure, expansion via membrane systems with Teague’s system needing inspection/updating. Ultimately the question is not zoning but the ability to flush the toilet! For feasibility – first see the EPA.

He asked that worn flags be replaced at the Center Cemetery, broken “Welcome to Newbury” signs be removed and signposts painted. Topics for the next meeting: “fracking”, safeguards for roads, weight vs. volume and dollars for local road repairs.

TRC zoning continuance hearing would be March 13, 2012. Mr. Skomrock said the odor at Zeppe’s patio (when TRC piles were turned) was “horrid”. Joe (Zeppe’s manager) said he would never have invested $1M if he knew of TRC operation. Mr. Skomrock also had verbal complaints about Burton Scott’s grinding of concrete and Kiwanis Lake Community about noise during grinding.

Mr. Quigley motioned to adjourn the meeting at 8:52 p.m. with a second by Ms. Blair, with a unanimous affirmative vote.