Trustees meeting March 21, 2012

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., March 21, 2012, with Mr. Quigley, Mr. Skomrock and Ms. Blair present.

Minutes of March 7, 2012 meeting were approved with a motion by Mr. Quigley, 2nd Mr. Skomrock, and a unanimous affirmative vote by all.

Mr. Mansfield gave a Park update; they would like more information on the memorial that was requested on the corner of Auburn Road and State Route 87. They would like input from the VFW, American Legion, and residents, possibly through the township website, on where they think it should be. Mr. Quigley said he has talked to some of these people already, and is going to make a presentation on his thoughts and ideas on the memorial. He also indicated that he is hoping that there will be no cost to the township, as he will be seeking donations. He suggested a robo call to residents with a choice of yes or no if they would like the memorial in a certain location. Mr. Mansfield also indicated that Mr. Mezak is working on a price for a privy and would like a dugout with a storage building for equipment. An architect is working on drawings for the dugouts. Ms. Blair indicated that the Kiwanis wants to put solar lighting on the new pavilion. Mr. Mansfield reported that the Eagle Scout project of mapping the trails at Oberland Park should be done by Memorial Day.

The 2012 contract was reviewed for Fire Protection. Mr. Skomrock made a motion to cut check in amount of $32,896.00 for services rendered during the roof construction a 2nd by Mr. Quigley and a unanimous affirmative vote by all. Then the 2012 contract was approved by the Board upon a motion by Mr. Skomrock, a second by Ms. Blair., and a unanimous affirmative vote by all, and immediately co-signed by the officers of the Newbury Volunteer Fire Department

Ms. Blair updated everyone on the interior work on the fire department. Bids would be due April 9th, 11:30 AM. April 12th at 8:00 AM will be the next meeting to approve bids. A motion by Mr. Skomrock to accept these dates, a 2nd by Mr. Quigley and a unanimous affirmative vote by all.

Mr. Fagan asked to check on priming of walls of the Fire Department, since the spec's only said painting, Ms. Blair will check on this.

Ms. Blair reported on the sidewalk easement, she discussed the engineering of the sidewalk. Mr. Quigley wanted to know who would be the owner, and who holds the liability of the sidewalk when it is completed, as he does not want to have the township responsible for it in the future. Mr. Quigley also would like to wait to hire an engineer until all project information is ready.

Blanket Certificates approved by signing prior to or at this meeting:

Purchase Orders approved by signing prior to or at this meeting:
P.O. Number Date Vendor Amount
9-2012 3/7/2012 Marshall Power Equipment 1119.92

Warrants approved by signing prior to or at this meeting:
Warrant Date Amount Payee
28152 3/12/2012 3,007.39 First Energy
28153 3/12/2012 32.49 Verizon Wireless
28154 3/12/2012 14.07 Waste Management of Ohio Inc.
28155 3/12/2012 13,800.00 In-Door Air Quality
28156 3/19/2012 259.29 John H. Mansfield - JM
28157 3/19/2012 1,375.36 Jas. Rick Phifer - JP
28158 3/19/2012 1,703.17 Randal R. Hollis - RH
28159 3/19/2012 1,229.65 Randal O. Hollis - ROH
28160 3/19/2012 1,333.91 Timothy A. Mansfield - TM
28161 3/19/2012 1,923.37 Randal R. Hollis - RH
28162 3/19/2012 1,045.00 Ohio Public Employees Deferred Comp. Pro
28163 3/19/2012 947.99 Randal R. Hollis - RH
28164 3/21/2012 70.00 Interstate Battery System of Lake Erie
28165 3/21/2012 15.86 Patsy Keyes
28166 3/21/2012 61.27 Hemly Tool Supply Inc.
28167 3/21/2012 41.00 Geauga County Maple Leaf
28168 3/21/2012 18.99 Hill Hardware Company, LLC
28169 3/21/2012 354.81 Cintas Corp.
28170 3/21/2012 8.00 Newbury Auto Parts Inc.
28171 3/21/2012 14.96 Chardon Welding Inc.
28172 3/21/2012 2,501.15 Chagrin Oil & Gas Co. Inc.
28173 3/21/2012 200.00 Doug Zimperman
28174 3/21/2012 241.98 Marcia Mansfield
28175 3/21/2012 1,117.98 Concord Road Equipment Mfg.
28176 3/21/2012 3.77 Advance Auto Parts- HSBC Bus. Sol.
28177 3/21/2012 5.77 Airgas USA, LLC
28178 3/21/2012 60.00 Geauga County Township Association
28179 3/21/2012 367.18 Delta Dental
28180 3/21/2012 23.75 Sunrise Springs Water Co. Inc.
28181 3/21/2012 95.00 Burnham & Flower of Ohio, Inc.
28182 3/21/2012 1,289.81 Marshall Power Equipment
28183 3/21/2012 8,061.23 Medical Mutual Of Ohio
28184 3/21/2012 550.58 Crown Cleanaing Systems
28185 3/21/2012 585.46 Delta Dental
28186 3/21/2012 111.57 Munson Township

EFT transactions processed prior to or at this meeting:
Warrant Date Amount Payee
E00639 3/19/2012 644.43 Ann A. Wishart
E00640 3/19/2012 1,318.17 Douglas J. Zimperman
E00641 3/19/2012 1,316.61 George Mansfield
E00642 3/19/2012 674.95 Karen E. Endres

Ms. Mansfield gave the February financial report. She also asked for Resolution 20120321 to be approved, for a supplemental appropriation of $10,000 for the back stairway to fund 1000-120-730 and $185,604.00 to fund 1000-220-360 for the fire contract. A motion was made by Mr. Skomrock to appropriate these amounts, a 2nd by Mr. Quigley and a unanimous affirmative vote by all.

There was also a request for the “Memorandum of Agreement for Deposit of Public Funds” at PNC for the Township credit cards to be signed by Ms. Blair, as Chairperson of the Board. A motion was made for Ms. Blair to sign this by Mr. Skomrock a 2nd by Mr. Quigley and a unanimous affirmative vote by all.

There was a request to certify the amount of the Levert teardown of $6,450.00 to the auditor so the amount can be placed on the real estate tax of that parcel. Ms. Blair made a motion to place this on the tax roll, 2nd by Mr. Quigley and a unanimous affirmative vote by all.

Mr. Quigley was reminded that OPERS is still waiting for the SR6 Form to be completed as requested in February, due to the possibility that the Township could be responsible to pay back funds.

Mr. Skomrock discussed the back stair project the bid was from Loftworks is now $9971.00 with all the Building Department changes and design, a motion to accept the bid was made by Ms. Blair, 2nd by Mr. Quigley and a unanimous affirmative vote by all.

Discussion turned to the contract for partial lawn care from Scapabilities in the amount of approximately $4,800 depending on how many times the fire department grass is cut. Mr. Quigley motioned to accept the bid a 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

Mr. Hollis presented estimates for paving of Stone Road, part of Scranton Woods Trail, and chip seal of part of Cedar and part of Heath totaling approximately $225,000. He indicated that they usually come in around 20% less than the estimates. Mr. Quigley will get the estimates to the county for bidding.

Mr. Hollis also reported on spring cleanup quotes for Penn Ohio and Waste Management, motion to have Penn Ohio for cleanup by Mr. Skomrock, 2nd Mr. Quigley and a unanimous affirmative vote by all.

Mr. Quigley prepared a resolution on fracking, he discussed the weight of the trucks and the impact on local roads by the trucking. If the fracking process happens to be on township roads, they could cause a lot of damage. He also discussed the possibility of real estate values going down due to damaged wells, by the fracking process. The resolution asks the Governor of Ohio to impose a moratorium on fracked wells and to disallow any deep water injection wells in our community or use of any fracking water until it is proven to be environmental safe. No motion was made as Mr. Skomrock and Ms. Blair would like some time to research this topic before sending the resolution.

Motion by Mr. Quigley, 2nd by Mr. Skomrock unanimous affirmative vote by all, to recess to Executive Session, to discuss personnel 9:17 PM., reconvened at 9:35 PM, no action taken.

A motion was made to adjourn at 9:35 PM by Mr. Skomrock, 2nd by Mr. Quigley a unanimous affirmative vote by all.