Trustees meeting March 2 2011

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., March 2, 2011, with all members present. Minutes of the meetings of February 16, 2011 and February 19, 2011 were approved upon a motion by Mr. Skomrock, a second by Ms. Blair, and a unanimous affirmative vote.

Road activity reported by Mr. Hollis included plowing of ice, snow, and slush, tree cleanup, berm repair, equipment maintenance, 1 funeral, and stockpiling of salt and cinders. Erosion damage on the newly-repaved section of Pekin Road was noted, but Mr. Hollis said that this type of damage was not unusual at this time of year, and the damage has been repaired. Mr. Hollis reported some problems with vehicles driving through the legion driveway past the garages and out around between the feed store and the Ironman building. Mr. Hollis also mentioned some apparent mis-understanding on the part of a funeral home as to what gravesite preparatory services were the responsibility of the township over and beyond opening and closing of the grave. The trustees agreed that discussions should be held with funeral homes in the area so that they understood the limits of what they should expect from the township.

Zoning activity from Ms. Endres included an update on the Grange Park property project. The new address assigned to the newly-consolidated township parcel is 10705 Kinsman Rd. Lennon Machinery is reported to be moving into the former Cars of the Past location; they are a multi-state, multi-location business engaged in the sale and repair of large earth-moving equipment, and it was reported that the new location in Newbury would be the central administrative location for the company as well. Ms. Endres provided the trustees and audience with a presentation of the signage requested for the Zeppes restaurant moving into the Newbury Center development.

Fire Chief Doug Zimperman reported that February was a busy month due to the ice storms on Presidents Day, with 16 calls of out of the total of 60 calls for the month occurring on that day.

Ms. Wishart presented the cemetery report, noting that Marcia Mansfield has been working with Chip Hess on final updates to the revised cemetery maps, and said that Marcia has done a great job with her work on this project. Ms. Wishart brought up Ms. Blair's recommendation that the township consider recommending that services for cremains burials be held on the driveway, rather than at the gravesite when weather or other issues cause safety concerns. The trustees agreed with this idea.

Mr. Lair reported that he had completed the February month-end financial close and bank reconciliation, and provided a brief summary of February financial activity.

Purchase Orders approved by signing prior to or at this meeting:
P.O. # Date Payee Amount
4-2011 2/17/2011 ScapeAbilities (John Suvak) $ 1,000.00
4-2011 2/17/2011 ScapeAbilities (John Suvak) $ 5,000.00
Total: $ 6,000.00
Warrants approved by signing prior to or at this meeting:
Check # Date Payee Amount
27314 3/1/2011 Douglas Zimperman $ 158.00
27315 3/1/2011 Timothy Mansfield $ 255.00
27316 3/1/2011 Misprinted Warrants 27316 to 27316 $ -
27317 3/1/2011 Randal R. Hollis $ 530.40
27318 3/1/2011 Randal O. Hollis $ 191.88
27319 3/1/2011 George Mansfield $ 270.00
27320 3/1/2011 James R. Phifer $ 298.80
27321 3/3/2011 David J. Lair - DL $ 1,376.58
27322 3/3/2011 John H. Mansfield - JM $ 653.96
27323 3/3/2011 Jas. Rick Phifer - JP $ 1,526.21
27324 3/3/2011 Marge Hrabak - MHR $ 74.54
27325 3/3/2011 Randal R. Hollis - RH $ 1,991.50
27326 3/3/2011 Randal O. Hollis - ROH $ 1,356.06
27327 3/3/2011 Timothy A. Mansfield - TM $ 1,427.57
27328 3/3/2011 William J. Skomrock, Jr. - WS $ 663.80
27329 3/3/2011 Treasurer of State $ 1,270.87
27330 3/3/2011 Ohio Public Employees Deferred Comp. Pro $ 1,460.00
27331 3/2/2011 Allied Dealers Supply Co., Inc. $ 37.92
27332 3/2/2011 Morton Salt Inc. $ 4,425.19
27333 3/2/2011 Geauga Safety Council $ 15.00
27334 3/2/2011 Air Gas Great Lakes $ 108.38
27335 3/2/2011 United Healthcare Insurance Co. $ 10,630.76
27336 3/2/2011 PNC Bank $ 206.45
27337 3/2/2011 Delta Dental $ 674.31
27338 3/2/2011 Windstream $ 288.75
27339 3/2/2011 Patsy Keyes $ 187.00
27340 3/2/2011 Reliance Standard Life Insurance $ 559.18
27341 3/2/2011 Chagrin Oil & Gas Co. Inc. $ 2,995.73
27342 3/2/2011 Speedway SuperAmerica $ 136.87
27343 3/2/2011 Dominion East Ohio Gas $ 1,486.07
27344 3/2/2011 Kimball-Midwest Inc. $ 615.04
27345 3/2/2011 Acquire Fire Protection, Inc. $ 654.76
27346 3/2/2011 Ann Wishart $ 33.66
27347 3/2/2011 Arms Trucking Co., Inc. $ 564.01
27348 3/2/2011 Sunrise Springs Water Co. Inc. $ 23.75
27349 3/2/2011 Verizon Wireless $ 36.70
Total: $ 37,184.70
EFT transactions processed prior to or at this meeting:
Trans# Date Payee Amount
E00487 3/3/2011 Ann A. Wishart $ 484.57
E00488 3/3/2011 David A. Snively $ 712.32
E00489 3/3/2011 Douglas J. Zimperman $ 1,405.26
E00490 3/3/2011 George Mansfield $ 1,372.74
E00491 3/3/2011 Janice M. Blair $ 748.80
E00492 3/3/2011 Karen E. Endres $ 304.51
E00493 3/3/2011 Marcia J. Mansfield $ 111.53
W00050 3/3/2011 Middlefield Bank $ 5,454.80
Total: $ 10,594.53

Mr. Snively reported that the County Engineer had provided the township with paving estimates for the coming year for several township roads. The trustees decided to ask for base bids by adopting the following Resolutions of Convenience and Necessity
upon a motion by Ms. Blair, second by Mr. Skomrock, and a unanimous affirmative vote:
2011030201 The Improvement of Park View Drive (TR670)
2011030202 The Improvement of Guinevere Dr. (TR 741) and King Arthur Ct. (TR 742)
2011030203 The Improvement of Scranton Woods Trail (TR 777)
2011030204 The Improvement of Belleflower Circle (TR 837)

Ms. Blair moved to authorize Mr. Snively as Board Chairman to execute close-out documents for the Oberland Park HUD grant project. Mr. Skomrock seconded this motion, which passed by unanimous vote.

Mr. Snively noted that the AA group using the town hall had donated four folding plastic tables for use in the basement meeting room, and expressed his appreciation for this donation. Mr. Snively acknowledged receipt of the Annual Township Highway system report from the County Engineer, with 39.075 miles of township road certified. Mr. Skomrock moved that the board accept and execute the certification document; Ms. Blair seconded this motion, which passed by unanimous vote.

Mr. Snively reported that the tri-board meeting held on Saturday, February 19th was “excellent”, with the Zoning Commission and ZBA holding very useful discussions.

Ms. Blair reported that because Ms. Wishart had taken an online Workers Compensation course last year, the township would be eligible to receive safety grant money, with a 2/3 grant for a 1/3 local match to support the purchase of qualified equipment.

Mr. Skomrock reported that February activity recorded by the Sheriff's Department totaled 188 incidents involving Newbury. Mr. Skomrock moved that the board approve the use of the township-owned property at the corner of Rt. 87 and Auburn by the Newbury Community Church for Craft-n-Clutter sales to be held June 18th and August 20th. Ms. Blair seconded this motion, which passed by unanimous vote.

In response to an inquiry from the Chagrin River Watershed Partners, it was decided that Mr. Snively would remain in his primary Trustee role with the group, and Ms. Blair would continue to serve as Alternate. It was noted that Amy Brennan from CRWP is assisting in marketing of Grange Park property.

Correspondence received since the last meeting was reviewed by Mr. Snively. This meeting was adjourned at 8:50 p.m., upon a motion by Ms. Blair a second by Mr. Skomrock, and a unanimous affirmative vote.