Trustees meeting March 16, 2011

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., March 16, 2011, with all members present. Minutes of the meeting of March 2, 2011 were approved upon a motion by Mr. Skomrock, a second by Ms. Blair, and a unanimous affirmative vote.

Ms. Joni Stusek from the Geauga County Department of Community and Economic Development presented the final executed documents for the HUD Oberland Park project to the trustees; this action represents the closeout of this project from an administrative standpoint by the Geauga County Department of Community and Economic Development. All documentation is contained in two notebooks, properly tabbed, with closeout documents. Mr. Snively expressed his appreciation for Ms. Stusek’s efforts on this project.

Ms. Hrabak presented a report for the Planning Commission, noting that the previous meeting had been canceled for lack of business, but noted that they did send out information to Planning Commission members on the oil and gas “fracking” operations currently being conducted, including an opinion from the state that because the gas tables are far below the water table, chances of water contamination are small. Ms. Hrabak also noted that final 2010 Census results indicated that Newbury population decreased by over 4% over the last ten years, dropping to 5537 from the 5805 figure obtained during the 2000 census.

Mr. Lair provided the board with information regarding the significant planned reduction in Local Government funding, as presented yesterday by Ohio Governor Kasich. Reductions of 21% for SFY 2012 and 35.5% for SFY 2013 will result in Newbury's Local Government receipts dropping from nearly $95,000 in 2010 to under $50,000 by 2013. Mr. Lair said that revenue reduction of this scale, along with discussions being held to phase out the estate tax means that townships need to rethink their operations, scaling back unnecessary functions and looking into collaboration with nearby governments to better leverage scarce resources.

Purchase Orders approved by signing prior to or at this meeting:
P.O. # Date Payee Amount
5-2011 3/5/2011 Marshall Equipment $ 519.20
Warrants approved by signing prior to or at this meeting:
Check # Date Payee Amount
27350 3/18/2011 John H. Mansfield - JM $ 585.01
27351 3/18/2011 Jas. Rick Phifer - JP $ 1,570.13
27352 3/18/2011 Randal R. Hollis - RH $ 1,802.65
27353 3/18/2011 Randal O. Hollis - ROH $ 1,323.36
27354 3/18/2011 Timothy A. Mansfield - TM $ 1,331.86
27355 3/18/2011 Ohio Public Employees Deferred Comp. Pro $ 1,460.00
27356 3/16/2011 Newbury Auto Parts Inc. $ 582.56
27357 3/16/2011 Geauga Feed & Grain Supply $ 16.99
27358 3/16/2011 First Energy $ 3,027.39
27359 3/16/2011 Geauga County Maple Leaf $ 123.00
27360 3/16/2011 Chagrin Oil & Gas Co. Inc. $ 829.47
27361 3/16/2011 M.T. Business Technologies $ 3.93
27362 3/16/2011 Kimball-Midwest Inc. $ 44.50
27363 3/16/2011 Marshall Equipment $ 555.87
27364 3/16/2011 Arms Trucking Co., Inc. $ 3,398.95
27365 3/16/2011 Morton Salt Inc. $ 2,499.30
27366 3/16/2011 Marge Hrabak $ 11.08
27367 3/16/2011 Cintas Corp. $ 386.13
27368 3/16/2011 Geauga Safety Council $ 30.00
27369 3/16/2011 Allied Dealers Supply Co., Inc. $ 454.38
27370 3/16/2011 Advance Auto Parts- HSBC Bus. Sol. $ 380.92
27371 3/16/2011 Turney Home and Auto $ 15.98
27372 3/16/2011 Concord Road Equipment Mfg. $ 31.14
Total: $ 20,464.60
EFT transactions processed prior to or at this meeting:
Trans# Date Payee Amount
E00494 3/18/2011 Ann A. Wishart $ 580.12
E00495 3/18/2011 Douglas J. Zimperman $ 1,425.72
E00496 3/18/2011 George Mansfield $ 1,275.31
E00497 3/18/2011 Karen E. Endres $ 304.51
E00498 3/18/2011 Marcia J. Mansfield $ 206.38
Total: $ 3,792.04

Ms. Blair reviewed the township policy manual with the other trustees for suggested modifications. Suggested changes were as follows: Section 2.2, reference to police officers (section e) removed. Section 2.5 appointment – job assignment b, removed pay grade reference. Section 3.1 employment status changed to part time as being less than 28 hours per week. Section 3.3 employment record reference changed to follow our retention requirements of 60 years. In medical records, C-1 was modified to conform to current HIPPA requirements. Section 3.5 hours of work, wording changed to require flexibility of employees and to stipulate that a 40 hour workweek is not guaranteed. Section 3.6 On-Call status modified to remove the four hour minimum at time and a half to actual time worked, with time and a half paid only after the legal requirement of 40 hours worked. Mr. Skomrock moved that these changes be adopted as presened; Mr. Snively seconded this motion, which passed by unanimous vote.

Ms. Blair presented an update on the marketing plan for the Grange Park property, including a new website page dedicated to this activity. This web page includes a number of features including proposed building site placement and area roadside views.
It was mentioned that a request will be made to the Zoning Board of Appeals to allow for a larger for-sale sign for this property, and that the lot line considered as the “rear” line for purposes of setback be changed from the southern boundary of the property to the western boundary, to maximize the buildable area on this property and in recognition of the eventual creation of a dedicated road along the eastern side of the property.

The trustees signed a letter of thanks to the Barely Awake AA group for the donation of four new folding tables. Mr. Skomrock mentioned that he had observed a large number of limbs down in the South Newbury Cemetery. He also mentioned that interest was being expressed in a currently vacant property on Route 87 with possible subdivision of the existing parcel, and expressed his hope that zoning issues could be resolved and that the properties could be adapted for new business use.

Mr. Skomrock moved that the board adopt Resolution 2011031601, to order the improvement of Park View Drive (TR 670), Guinevere Drive (TR 741), and King Arthur Court (TR 742). This motion was seconded by Ms. Blair, and passed by unanimous vote.

The trustees agreed to change the date of the next meeting from April 6th to April 4th, due to travel requirements for two of the trustees. Mr. Snively brought up the issue of the annual employee pay adjustment Mr. Skomrock moved that a 2% increase for part-time employees not covered under benefits be approved, effective April 1, 2011. The following changes would thereby apply:
John Mansfield, from $12.25 per hour to $12.50 per hour
Marge Hrabak, from $12.50 per hour to $12.75 per hour
Marcia Mansfield, from $15.50 per hour to $15.81 per hour
Ann Wishart, from $15.50 per hour to $15.81 per hour
Ms. Blair seconded this motion, which passed by unanimous vote. Mr. Snively brought up the issue of whether the vacation year payout should be covered under a PERS-approved policy. The board agreed that they would review and adopt a vacation policy by the end of the year, as well as agreeing that they would not adopt the PERS-approved policy required to allow for inclusion of vacation payout as part of wages eligible for retirement contribution for 2011.

Clean-up Day was discussed, and confirmed to be scheduled for Saturday, June 4th; Penn-Ohio has submitted a quote with the same pricing as last year.

Ms. Endres said that BZA hearing for the shooting range has been scheduled for March 22nd at 8 pm as a Use Variance; Sheriff Dan McClelland will be testifying as an expert witness. Ms. Endres also said she would be mailing out a letter to TRC for alleged violations. Ms. Endres also mentioned that a Munn Rd. property has an issue with two houses on one property using a common septic system. Correspondence received since the last meeting was reviewed by Mr. Snively. This meeting was adjourned at 9:30 p.m., upon a motion by Mr. Skomrock, a second by Ms. Blair, and a unanimous affirmative vote.