Trustees meeting June 20, 2012

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 PM, June 20, 2012, with Mr. Quigley, and Ms. Blair present.

A motion to accept the minutes of June 6th and June 13th, 2012 was made by Mr.Quigley, 2nd Ms. Blair, and a unanimous affirmative vote by all.

At 7:35 PM the bid opening for the Chip Seal of Various Roads were opened
Bidder Amount
Ronyak Paving $33,756.25
Specialized Construction, Inc. $43,287.50

Then the bids were opened for paving Various Roads were opened
Bidder Amount
Ronyak Paving $159,880.60
Kokosing Construction Co. $199,835.00

It was then announced that the bids would be turned over to the County Engineer for legal review and irregularities and no bid would be awarded tonight.

Mr. Tom Curtain from the Geauga County parks was in to report on activity. Orchard Hills was wrapped up with planting of some trees. Observatory Park was wrapped up and is now open to the public. Drawings are beginning for continuation of the Maple Highlands trails and should be ready for December. They are also doing some master planning on future parks. They have 2 – 1 mill levies that are expiring, one they will renew and one they will let expire, creating a decrease in taxes. Mr. Quigley asked if they had a tree program, Mr. Curtain said no but we could check with Soil and Water.

Mr. Mezak reported on the Oberland Park dugouts. The recreation and park board decided to use a little over $1,000 for the plans on the dugout so they are done and ready. They also want to put a fence parallel to Auburn Road, approximately 80 feet at a cost of approximately $300.00. Mr. Mezak meet with a fencing company to come up with specs for the fencing on the ball field, they will get 3 bids. The company will give him specs and an approximate cost for bidding.
Mr. Quigley made a motion to spend the money for the architect and fence, with the fence not to exceed $300.00, 2nd by Ms. Blair, and a unanimous affirmative vote.

The Fiscal Officer reported that the Township had received the Frank Gates Group Rating Invoice. She reported that by continuing to use them for the Workers Compensation Group Rating the Township would save about $2,800 after the yearly membership fee. A motion to accept Frank Gates as Workers Comp group rating administrator was made by Mr. Quigley, 2nd by Ms. Blair and a unanimous affirmative vote by all.

Warrants approved by signing prior to or at this Meeting:

Warrant Date Amount Payee
28359 6/18/2012 715.50 John H. Mansfield - JM
28360 6/18/2012 1,507.11 Jas. Rick Phifer - JP
28361 6/18/2012 1,784.11 Randal R. Hollis - RH
28362 6/18/2012 1,278.78 Randal O. Hollis - ROH
28363 6/18/2012 1,484.11 Timothy A. Mansfield - TM
28364 6/18/2012 1,045.00 Ohio Public Employees Deferred Comp. Pro
28365 6/18/2012 250.00 APA Ohio-Cleveland Section
28366 6/20/2012 117.19 Countryside Truck Service, Inc.
28367 6/20/2012 12,702.68 Kokosing Materials
28368 6/20/2012 135.00 Eric Davidson
28369 6/20/2012 107.84 Preston Ford
28370 6/20/2012 95.27 Allied Dealers Supply Co., Inc.
28371 6/20/2012 60.00 Geauga Feed & Grain Supply
28372 6/20/2012 61.07 Kimball-Midwest Inc.
28373 6/20/2012 98.85 OHIO CAT 2
28374 6/20/2012 915.00 Treasurer of State
28375 6/20/2012 75.85 Geauga County Maple Leaf
28376 6/20/2012 600.00 Trushel Excavating Inc.
28377 6/20/2012 280.00 Geauga Concrete Inc.
28378 6/20/2012 465.61 Cintas Corp.
28379 6/20/2012 5,105.00 Mooney & Moses
28380 6/20/2012 8,280.78 Medical Mutual Of Ohio
28381 6/20/2012 524.44 First Energy
28382 6/20/2012 2,885.82 Geauga County Treasurer
28383 6/20/2012 2,750.00 Charles P. Braman & Co., Inc.
28384 6/20/2012 1115.25 Chagrin Oil & Gas Co. Inc.

EFT transactions approved by signing prior to or at this meeting:
Warrant Date Amount Payee
E00679 6/18/2012 577.69 Ann A. Wishart
E00680 6/18/2012 1,400.05 Douglas J. Zimperman
E00681 6/18/2012 1,355.48 George Mansfield
E00682 6/18/2012 674.95 Karen E. Endres

Purchase Orders approved by signing prior to or at this meeting:
P.O. Number Date Vendor Amount
19-2012 6/15/2012 Iron Man Contractors Supply 1,300.00

Blanket Purchase Orders approved by signing prior to or at this meeting:
P.O. Number Date Vendor Amount
54-2012 6/9/2012 Various 10,000.00
55-2012 6/9/2012 Various 3,500.00

Ms. Endres reported that 6 people will be attending the Planning and Zoning Workshop in Mentor. The shooting range was discussed, she has been approached by someone wanting to open one on Chuck Whites property, and the prosecutor indicated that they would have to start from scratch. They could not just do it because there was a permit there from when Ms. Swartout got one, even though that deal fell through. Ms. Enders has got a lot of calls about the settlement fund for demolishing properties; she is researching about this funding. Mr. Ron French came to see about asbestos abatement and whether the fire department would be interested in burning down his burned out building.
Ms. Enders reported that the Levert project is complete. She reported that she is working on a complaint about a landscaper in Little Punderson. The landscaper has found a parking spot in Newbury and only needs to park his vehicles, with no stock piling of supplies. She discussed the possibility of the Trustees getting an injunction against Green Visions, to shut them down now, until the lawsuit is complete. The Trustees will contact Susan Wieland for direction on this injunction. There was also a complaint against Burton Scot about the use of a sorting machine in the residential portion of the property. Burton Scot wants to file an application so they can use the property for this purpose. She also met with a car dealer that is interested in Mr. Kaufmann's property.

Ms. Blair indicated that the July 4th meeting will be canceled and the meeting on the 18th will be on the 17th.

Mr. Quigley reported that the volleyball area needs to have the net set and seeding and straw. Mr. Mansfield thought that maybe they should move the silt fence up around the volleyball pit so that the straw will not blow into the volleyball pit. Mr. Quigley asked Mr. Fagen if they could water the new grass with a fire truck. Mr. Fagen said that he will bring it up at the next meeting of the fire department.

Mr. Quigley indicated they were going to start the selection for the Zoning Commission, Ms. Enders indicated that the person should have extensive computer experience.

Mr. Fagen asked about the driveway section at the fire department that have not been repaired, he asked that the landscaper spray weed killer on the cracks so the concrete stops breaking up. Ms. Blair will check with Scapabilites on a cost for this.

Mr. Yaecker asked about the end of Sperry, Mr. Quigley indicated that the Road Department would be asphalting when they had a chance and extra material, but it would not be a specific road project. Mr. Hollis has been made aware of this and will do it when there is extra material.

A motion was made to move to executive session at 8:30 PM regarding personnel, made by Mr. Quigley, a 2nd Ms. Blair and a unanimous affirmative vote by all.
No action taken.
A motion to return to regular session at 8:54 PM by was made by Mr. Quigley, a 2nd Ms. Blair and a unanimous affirmative vote by all, with no action taken.

A motion was made to adjourn at 8:54PM by Ms. Blair, 2nd by Mr.Quigley and a unanimous affirmative vote by all.