Trustees meeting July 15, 2009

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., July 15, 2009, with all members present.   Minutes of the meeting of July 1, 2009 were approved upon a motion by Mrs. Blair, a second by Mr. Skomrock, and a unanimous affirmative vote. 

 

Mr. Snively recognized a group of residents from Whitewood Drive who wanted to discuss an issue with a resident living on that street who has allowed the property to fall into disrepair along with accumulating material all about the property.  The residents provided a copy of a formal written complaint to this resident, signed by 20 residents.  In response to a question as to what the township could do, Mr. Snively said that the township would try to convince the property owner to improve the condition of the property.  The Trustees and Zoning Inspector have been aware of and have been working on this issue for some time, but Mr. Snively noted that if the letter of the law is being met, it is difficult to for a township regulate issues of aesthetics.  Mr. Snively said that they would work closely with the township's Assistant Prosecuting Attorney to determine if anything in the law would allow the township to do more.  Various residents offered statements regarding how the poor appearance of this property, located at a place visible from Auburn Rd, has lowered the perceived value of this neighborhood.  Mrs. Blair noted that the proposed inclusion of the term “General Welfare” in the latest Zoning Amendment to be considered tonight might provide an additional avenue to pursue legal resolution of this problem.  Mrs. Endres said that she would send a letter requesting cleanup with a fairly short timeframe and a requested subsequent walk-through and she said she would keep our Assistant Prosecuting Attorney advised, stating that she will request that the Prosecutor's office treat this as a continuation of what has been an ongoing problem over the years.  In answer to the trustees’ question as to whom in the neighborhood would act as the contact point, Mr. Edward Deiuliis of 11160 Whitewood Drive said he would act as neighborhood representative in this matter.

 

At the request of the Fiscal Officer, Mr. Snively moved that the Board adopt Resolution 2009071501 requesting an advance of Second Half 2009 Real Estate taxes from the Geauga County Auditor.  Mrs. Blair seconded this motion, which passed by unanimous vote.  Mr. Snively moved that Chuck Klco of Leroy Township be nominated as member on the OPWC District Seven Local Integrating Committee, and that Rich VanPelt of Leroy Township be nominated as the Alternate.   Mrs. Blair seconded this motion, which passed by unanimous vote.

 

Mr. Lair discussed a recent proposal he had received from Middlefield Bank regarding a township bank account, which included no charges for routine transactions on the township’s checking account and Health Reimbursement account.   Mr. Lair said that with the Board’s permission, he would discuss the township’s current banking relationship with National City Bank, informing them that the township would begin the process to move the township's banking business to Middlefield Bank, unless National City was in a position to modify their fee schedule to eliminate fees.  The trustees agreed with this recommendation.

 

Blanket Certificates approved by signing prior to or at this meeting:

B.C. #

Date

Payee

 Amount

    64-2009

7/15/2009

Various Vendors

 $    6,000.00

Purchase Orders approved by signing prior to or at this meeting:

 

P.O. #

Date

Payee

 Amount

    25-2009

7/3/2009

OTARMA

 $    3,623.76

    25-2009

7/3/2009

OTARMA

 $    5,680.54

    25-2009

7/3/2009

OTARMA

 $      940.70

    26-2009

7/15/2009

Auburn Heating & Air Conditioning

 $      256.00

 

 

Total:

 $  10,501.00

Warrants approved by signing prior to or at this meeting:

 

Check #

Date

Payee

 Amount

31581

7/3/2009

Geauga County Township Association

 $        63.00

31582

7/8/2009

First Energy

 $        76.10

31583

7/7/2009

OTARMA

 $  10,245.00

31584

7/15/2009

Chagrin Valley Auto Parts - NAPA

 $        40.32

31585

7/15/2009

First Energy

 $    1,450.38

31586

7/15/2009

Newbury Auto Parts Inc.

 $      211.88

31587

7/15/2009

Chagrin Oil & Gas Co. Inc.

 $    1,004.00

31588

7/15/2009

All-Ways Flasher Service Inc.

 $        25.75

31589

7/15/2009

Lillibridge Landscaping, Inc.

 $    2,622.00

31590

7/15/2009

Allied Dealers Supply Co., Inc.

 $        13.33

31591

7/15/2009

Treasurer of State

 $      795.00

31592

7/15/2009

News Herald, Shared Services, LLC

 $        87.10

31593

7/15/2009

Free Enterprises Inc.

 $    1,513.47

31594

7/15/2009

Marshall Equipment

 $        25.74

31595

7/15/2009

Sunrise Springs Water Co. Inc.

 $        37.50

31596

7/15/2009

Delta Dental

 $      653.75

31597

7/15/2009

Kokosing Materials

 $      692.52

31598

7/17/2009

Geauga County Maple Leaf

 $      148.20

31599

7/17/2009

Advance Auto Parts- HSBC Bus. Sol.

 $        14.77

31600

7/17/2009

Cintas Corp.

 $      333.62

31601

7/17/2009

Allied Dealers Supply Co., Inc.

 $        71.73

31602

7/17/2009

ScapeAbilities (John Suvak)

 $      410.00

31603

7/17/2009

Auburn Heating & Air Conditioning

 $      256.00

31604

7/17/2009

Burton Sheet Metal, Inc.

 $    2,240.00

31605

7/17/2009

Free Enterprises Inc.

 $      421.95

31606

7/17/2009

Ann Wishart

 $        15.00

31607

7/18/2009

Ann A. Wishart              - AW

 $      577.79

31608

7/18/2009

Douglas J. Zimperman        - DZ

 $    1,327.79

31609

7/18/2009

George Mansfield            - GM

 $    1,229.74

31610

7/18/2009

Jas. Rick Phifer            - JP

 $    1,360.81

31611

7/18/2009

Karen E. Endres             - KE

 $      965.51

31612

7/18/2009

Marcia J. Mansfield         - MM

 $        90.65

31613

7/18/2009

Randal R. Hollis            - RH

 $    1,656.31

31614

7/18/2009

Randal O. Hollis            - ROH

 $    1,144.26

31615

7/18/2009

Timothy A. Mansfield        - TM

 $    1,235.10

31616

7/18/2009

Ohio Public Employees Deferred Comp. Pro

 $      690.00

 

 

Total:

 $  33,746.07

 

Mrs. Endres and the trustees discussed the proposed Zoning Resolution 2009-1 Amendment.   A modification desired by the trustees to the proposed amendment would be to have Internet sales and consulting added to Class I (low impact) home occupations.  A second modification was to add a restriction to limit the number of truck deliveries to one per day, with the understanding that it would be difficult to uniformly enforce.  Mr. Bill Skomrock Sr. gave his opinion that the new rule as written would be unenforceable and could be considered selective zoning.  Mr. Snively replied that a number of areas of zoning could be termed selective zoning based on specific circumstances and level of enforcement.  As a general rule, if there is an issue in violation visible from the road, and a complaint has been received, action will be taken, while violations that are not visible and have not had a complaint received will probably not be acted upon.  Mrs. Endres described some other minor changes made to enable the trustees’ recommended change to make Internet sales a Class I home occupation.  Mrs. Blair made a motion to adopt the 2009-1 Amendment to the Township Zoning resolution with the changes just discussed.   Mr. Snively seconded this motion, with the vote as follows:  Mr. Snively – yes, Mrs. Blair - yes, Mr. Skomrock – no.  With the amendment approved by majority vote, it was noted that it would become effective 30 days from today's date.

 

Mr. Snively reported that he had been given an estimate of 10 more weeks to design and install the Addington Ct. streetlight at its intersection with Bell.

 

Mrs. Blair reported that representatives from the Chagrin River Watershed Partners took a tour of the wetlands on the Oberland Park property to review whether there was potential for renovation and restoration.  It appears that additional varieties of vegetation have grown.  The township could apply for preservation credits, but the current potential for the approval of such credits is minimal.  Another piece of wetlands in the area that does show some potential is owned by the Kiwanis Lake Homeowners' Association and Habitat for Humanity.   If CRWP can obtain a grant to document these properties, these groups might be able to receive wetlands credit to use in their other projects.  It was noted that of the 19 acres total of designated wetlands in the Oberland Park area, 10 acres was owned by Mr. Marx on the property directly north of the township property, with the other 9 acres being owned by the township.

 

Mrs. Blair reported on the recent Geauga Township Association meeting in Chester Township and the presentation given by Geauga DES regarding the formation of CERT (Civilian Emergency Response Team) groups.  Mrs. Blair stated that she and Mr. Skomrock would like to form such a group, and would like to find at least two volunteers per precinct to be trained to form a CERT group in Newbury.  Mrs. Blair said that she had requested the Geauga Township Association pay for some training kits to help townships interested in this program including Newbury to get started.  Mr. Skomrock said that the trustees need to get the existing community public safety organizations, especially the Fire Department, on-board with this idea.  He noted that with volunteerism currently at an all-time low, formation of a CERT group might help attract new members to eventually join the ranks of the Fire Department.  He expressed hope that other community service organizations, such as Kiwanis, might find this to be a worthwhile project to help support.  He also suggested that collaboration with Russell or other nearby townships would be a good idea.  The trustees agreed to investigate this issue further and better determine the current level of emergency responder support for the CERT program.

 

Mr. Skomrock said he has heard from Linda Phillips regarding a long-time Newbury family that had requested that two surviving members of their large family have cemetery parcels reserved specifically for them.  The trustees agreed that they should reserve the discretionary right to make such decisions and in this case agreed that the reservation should be made.  Mr. Skomrock discussed the employee personnel manual, which he has been reviewing, and asked that the trustees agree with the idea that he make proposed changes in the existing document for the other trustees to review in draft form.

 

Mr. Snively has learned that the Geauga County Department on Aging works with a number of townships for assistance of the elderly to arrange for the transport of trash to the township site on the township Cleanup Day.  Volunteers can be made available to handle the loading of trash at residents' homes; the township would be expected to provide a township truck and a driver.  Mr. Snively reported that the current lease agreement with the American Legion for the building used by the Legion was expiring soon; it was agreed that a copy of the current agreement would be provided to the trustees and representatives of the Legion.

 

Mrs. Endres said that she is running short on her current stock of forms, and has emailed copies of proposed changes in those forms.  Mrs. Blair moved that the township adopt the revised forms as submitted by Mrs. Endres; Mr. Skomrock seconded this motion, which passed by unanimous vote.

 

Mr. Snively reported on a benefit run being made by Dean and Barb Eppley on behalf of Leader Dogs for the Blind, letting the audience know that they could contact Mr. Eppley if they wished to make a donation toward this effort.  This meeting was adjourned at 9:31 p.m., upon a motion by Mr. Skomrock, a second by Mrs. Blair, and a unanimous affirmative vote.

 

 

                                                                                                 

__________________________________  ___________________________________    

David Snively – Chairman                                          Jan Blair – Vice Chairman

 

                                                                                                 

__________________________________  ___________________________________

William Skomrock, Jr.                                                 David Lair – Fiscal Officer