Trustees meeting Feb. 16, 2011

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., February 16, 2011, with all members present. Minutes of the meeting of February 2, 2011 were approved upon a motion by Mr. Skomrock, a second by Ms. Blair, and a unanimous affirmative vote.

The first item of business was to sign the 2011 Fire Protection agreement with the Newbury Volunteer Fire Department. The trustees all expressed appreciation for the dedicated service provided by the fire department members. The agreement was then executed by the township trustees and the fire department trustees.

A Planning Commission report was provided by Ms. Hrabak, including 7 zoning amendments of a housekeeping nature for several townships. Road activity reported by Mr. Hollis included plowing, cindering, plow maintenance, stockpiling of additional cinders and salt, vehicle maintenance, 3 funerals, ditching on Music St., and beginning the application of cold patch where needed.

Warrants approved by signing prior to or at this meeting:
Check # Date Payee Amount
27290 2/3/2011 Geauga County CIC $ 40.00
27291 2/16/2011 First Energy $ 3,249.28
27292 2/16/2011 Verizon Wireless $ 28.07
27293 2/16/2011 P.B. Alarm $ 225.00
27294 2/16/2011 Newbury Auto Parts Inc. $ 132.00
27295 2/16/2011 Chagrin Oil & Gas Co. Inc. $ 983.78
27296 2/16/2011 Chagrin River Watershed Partners $ 2,163.63
27297 2/16/2011 Morton Salt Inc. $ 4,236.88
27298 2/16/2011 Sunrise Springs Water Co. Inc. $ 106.25
27299 2/16/2011 Cintas Corp. $ 359.88
27300 2/16/2011 Advance Auto Parts- HSBC Bus. Sol. $ 71.06
27301 2/16/2011 Bureau of Workers' Compensation $ 10,682.56
27302 2/16/2011 Tim Mansfield $ 300.00
27303 2/16/2011 George Mansfield $ 300.00
27304 2/16/2011 Doug Zimperman $ 300.00
27305 2/16/2011 Randal O. Hollis $ 300.00
27306 2/16/2011 Allied Dealers Supply Co., Inc. $ 265.80
27307 2/16/2011 KopyKat Inc. $ 186.00
27308 2/18/2011 John H. Mansfield - JM $ 756.83
27309 2/18/2011 Jas. Rick Phifer - JP $ 2,031.23
27310 2/18/2011 Randal R. Hollis - RH $ 2,501.08
27311 2/18/2011 Randal O. Hollis - ROH $ 1,650.45
27312 2/18/2011 Timothy A. Mansfield - TM $ 1,776.59
27313 2/18/2011 Ohio Public Employees Deferred Comp. Pro $ 1,460.00
Total: $ 34,106.37
EFT transactions processed prior to or at this meeting:
Trans# Date Payee Amount
E00482 2/18/2011 Ann A. Wishart $ 566.48
E00483 2/18/2011 Douglas J. Zimperman $ 1,855.59
E00484 2/18/2011 George Mansfield $ 1,819.69
E00485 2/18/2011 Karen E. Endres $ 304.51
E00486 2/18/2011 Marcia J. Mansfield $ 261.54
Total: $ 4,807.81

Ms. Blair reported that she was working on a marketing plan for the Grange Park property. Some verbiage has been prepared, with an asking price of $295,000. The trustees agreed to an expenditure of up to $250 for the work of Clay Burnett to add a section to the current township website featuring this property, upon a motion by Mr. Snively, a second by Mr. Skomrock, and a unanimous affirmative vote.

At this time, the trustees executed a final performance report form on the closeout of the HUD project for upgrades to Oberland Park, in the form of a letter to Donald P. Mains, DAS for Economic Development, CPD, EDI Special Projects Division.

Mr. Skomrock reported that he had received a call from Tony Dudich with the VFW, requesting that they be permitted to install a small plaque near the flagpoles at the Munn Cemetery. Mr. Skomrock moved to approve this installation, with a second by Ms. Blair and a unanimous affirmative vote.

Mr. Skomrock reported that the Geauga County Drug and Alcohol Consortium Committee had sent a letter to the township stating that new manuals had to be issued to Consortium members, stating that the township needed to have signed receipts from each employee on file for the new manual. Mr. Skomrock reported that he had been approached by a group looking to hold a garden tractor pull on township park property. The trustees suggested that the sponsors attend a future township meeting to discuss this idea further.

Correspondence received since the last meeting was reviewed by Mr. Snively. He reported that the County Emergency Operations Plan had been received on CD, and the trustees also signed at this time the County Emergency Services Agreement which had been previously executed by the Geauga County Commissioners on December 2nd.

Mr. Snively brought up the issue of the injection well operations discussed at a previous meeting, relating a conversation that he had recently with a township trustee from Salem Township in Jefferson County. The main concern that was expressed by this trustee was road damage due to overloaded trucks transmitting liquid to be used in the injection process. It was reported that political jurisdictions in Pennsylvania had instituted a process for registration of liquid haulers who would be involved in any injection well operation, providing for a means of recourse should pavement damage result. It was also noted that there may be a way to require haulers to provide up-front samples of fluids to be injected. Mr. Snively stated that he is under the impression that there may be some action that can be taken by County Commissioners to assist this process, and said he would forward the documentation he had received to the County Commissioners' office for review and possible action.

The trustees and fiscal officer discussed the issue of inclusion of annual vacation payouts for unused vacation as income to be reported to PERS for retirement calculation purposes. Mrs. Mansfield was asked to contact PERS to determine how many townships provide an annual unused vacation payout that is covered by an approved policy that allows this payout to be subject to PERS withholding and includable in the employee's compensation for retirement calculation purposes.

Mr. Snively reported on the attendance at the Block Grant seminar held recently by the Geauga County Office of Community and Economic Development. Mr. Snively reviewed a proposal received from Scape-Abilities for spring cleanup and lawn maintenance for the town hall, fire station and legion properties. Services include spring clean-up for all three properties for $1480, three applications of lawn fertilizer for a total of $460, lawn maintenance at the fire station for $70 per cut, bed maintenance for flower beds at the legion hall and town hall at $30 each per month, and fall clean-up for all three properties for a total of $250. It was noted that these prices remain the same as last year for all services. Ms. Blair moved that this proposal be accepted; Mr. Skomrock seconded this motion, which passed by unanimous vote.

At 8:51 p.m. Mr. Skomrock moved that the board adjourn into executive session to discuss personnel. Ms. Blair seconded this motion, which passed by, unanimous vote. The trustees returned to regular session at 9:32 p.m., with no action taken. This meeting was adjourned at 9:32 p.m., upon a motion by Mr. Skomrock, a second by Ms. Blair, and a unanimous affirmative vote.