Trustees meeting December 21, 2011,

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., December 21, 2011, with all members present. Minutes of the previous meetings held on December 7th were approved upon a motion by Mr. Skomrock, a second by Ms. Blair, and a unanimous affirmative vote.

Mr. Snively discussed a number of completed tasks from the year, and tasks yet to be completed. A new Chagrin River Watershed Partner representative will be needed, as well as an alternate. A Health District Advisory Council alternate will also be required. BZA and Zoning Commission appointments are complete, but a tri-board meeting has to be scheduled, as well as a tri-board meeting with the Park Board and Recreation Board. It was agreed that Park Board membership should be displayed on the website. Mr. Snively recalled the efforts toward coming to a consensus on the ongoing Munn Road issue. Hope was expressed that the task force headed up by Ms. Blair, along with anticipated assistance from state legislators would produce positive results. Fire Department roof replacement is underway, but funding specifics over time have yet to be worked out. Mr. Snively discussed the work performed over the last four years to create a strong identity for Oberland Park, and the move forward toward productive use of the dormant Grange Park property for business activity at some point. Mr. Snively noted that the original donors of the Grange Park property should be memorialized in some manner at Oberland Park. Mr. Snively expressed his opinion that financial resources will be tightening, which will require innovative ways to stretch scarce dollars, as well as looking for ways to generate income for the township, other than asking the voters to approve higher taxes.

Mr. Les Ober suggested that the township review the existing oil and gas lease to see what the township's rights and responsibilities may be going forward as gas fracking activities begin to ramp up in this area. Mr. Ober also stated that the Ohio State University extension offices will be heavily involved in property owner education regarding this issue. Mr. Ober expressed his thanks to Mr. Snively and Mr. Lair for their service to the township over the years.

Ms. Blair remarked that based on trustee action at the previous meeting and subsequent review of the chosen plan and concurrence by Mr. Lair, the township has selected Medical Mutual as its new hospitalization provider.

There were a total of 224 incidents recorded through the Sheriff’s Department 911 system for the month of November reported by Mr. Skomrock. Mr. Skomrock read a letter from County Engineer R.L. Phillips encouraging further collaboration amongst townships and with Geauga County, and announcing his intent to apply for grant funding from the state-sponsored Local Government Innovation Fund, which will require additional information from each township regarding estimated purchase requirements of salt, gravel, cinders, fuel, crack sealer, and other items.

Mr. Skomrock reported that there was some review still necessary by the County Building Department for the town hall exterior stair project. Mr. Skomrock expressed his appreciation for the service of Mr. Snively and Mr. Lair over the years.

Ms. Endres reported that the township Zoning Commission had met earlier this evening to approve submission of a proposed zoning amendment to the township zoning resolution. It was noted that the Geauga County Planning Commission had already reviewed the proposed amendment, and recommended its passage.

Ms. Endres said that she had emailed the trustees with a history of the TRC situation, regarding a business activity currently underway and proposed to be permanently located on the property formerly used by Manfredi Motor Transit at 11250 Kinsman Road, directly east of the property where TRC’s current operations are located. It was reported by Ms. Endres that TRC has retained Chip Hess as an expert witness testifying to the limited potential alternative uses for this property. Ms. Endres recommended that George Smerrigan be hired by the township as its witness to offer an opposing viewpoint for an upcoming zoning appeal hearing regarding this matter; the trustees agreed with that recommendation.

Mr. Lair reported that he had received two documents from the Township Zoning Commission related to a proposed amendment to the township zoning resolution: Form 31, Recommendation of Township Zoning Commission Concerning Proposed Amendment To Zoning Resolution R.C. 519.12 (E), and Form 32, Submission of Recommendation Of Township Zoning Commission On Proposed Amendment to Zoning Resolution Together With Motion and Text Pertaining Thereto And The Recommendation Of The County Planning Commission To The Board Of Township Trustees. Receipt of each document by the township was acknowledged by signature of the Fiscal Officer.

Mr. Skomrock moved that the hearing date for the trustees' public hearing for zoning amendment 2011-1 be set for 8:00 p.m., January 18th 2012. Ms. Blair seconded this motion, which passed by unanimous vote.

Purchase Orders approved by signing prior to or at this meeting:
P.O. # Date Payee Amount
26-2011 12/8/2011 Millstone Management Group $ 1,188.05
27-2011 12/8/2011 Millstone Management Group $ 5,678.87
Total: $ 6,866.92
Warrants approved by signing prior to or at this meeting:
Check # Date Payee Amount
27975 12/17/2011 Jas. Rick Phifer - JP $ 1,328.24
27976 12/17/2011 Randal R. Hollis - RH $ 1,720.45
27977 12/17/2011 Randal O. Hollis - ROH $ 1,225.16
27978 12/17/2011 Timothy A. Mansfield - TM $ 1,331.86
27979 12/18/2011 Ohio Public Employees Deferred Comp. Pro $ 1,060.00
27980 12/17/2011 Ohio Public Employees Deferred Comp. Pro $ 1,060.00
27981 12/17/2011 Medical Mutual Of Ohio $ 7,185.00
27982 12/31/2011 David J. Lair - DL $ 1,313.61
27983 12/31/2011 Jas. Rick Phifer - JP $ 1,504.27
27984 12/31/2011 Randal R. Hollis - RH $ 1,774.41
27985 12/31/2011 Randal O. Hollis - ROH $ 1,035.34
27986 12/31/2011 Timothy A. Mansfield - TM $ 1,155.11
27987 12/31/2011 William J. Skomrock, Jr. - WS $ 604.53
27988 12/31/2011 Ohio Public Employees Deferred Comp. Pro $ 1,060.00
27989 12/31/2011 Treasurer of State $ 2,070.10
27990 12/31/2011 Ohio Public Employees Retirement System $ 7,761.69
27991 12/21/2011 Treasurer of State $ 915.00
27992 12/21/2011 FASTENAL CO. $ 109.61
27993 12/21/2011 Millstone Management Group $ 7,202.00
27994 12/21/2011 Kimball-Midwest Inc. $ 23.40
27995 12/21/2011 G. J. Lashley Builders, Inc. $ 185.00
27996 12/21/2011 Ray Fidel $ 100.00
27997 12/21/2011 Tezeon Wong $ 20.00
27998 12/21/2011 Mary Lee Brezina $ 120.00
27999 12/21/2011 William Skomrock, Sr. $ 115.00
28000 12/21/2011 Glen Quigley $ 60.00
28001 12/21/2011 Ken Blair $ 20.00
28002 12/21/2011 Chris Yaecker $ 60.00
28003 12/21/2011 Clark Electric LLC $ 60.00
28004 12/21/2011 Great American Awards Inc. $ 35.00
28005 12/21/2011 Geauga County Maple Leaf $ 18.45
28006 12/21/2011 Cintas Corp. $ 376.00
28007 12/21/2011 Newbury Volunteer Fire Department $ 75,000.00
28008 12/21/2011 Han's Freightliner of Cleveland $ 379.65
28009 12/21/2011 All-Ways Flasher Service Inc. $ 45.00
28010 12/21/2011 Truck Pro Inc. $ 73.59
28011 12/21/2011 Sunrise Springs Water Co. Inc. $ 45.80
28012 12/21/2011 Airgas USA, LLC $ 172.50
Total: $ 118,325.77
EFT transactions processed prior to or at this meeting:
Trans# Date Payee Amount
E00603 12/18/2011 Ann A. Wishart $ 604.77
E00604 12/18/2011 Douglas J. Zimperman $ 1,323.39
E00605 12/18/2011 George Mansfield $ 1,196.85
E00606 12/18/2011 Karen E. Endres $ 673.18
E00607 12/18/2011 Marcia J. Mansfield $ 229.72
E00608 12/17/2011 Ann A. Wishart $ 604.77
E00609 12/17/2011 Douglas J. Zimperman $ 1,323.39
E00610 12/17/2011 George Mansfield $ 1,196.85
E00611 12/17/2011 Karen E. Endres $ 673.18
E00612 12/17/2011 Marcia J. Mansfield $ 229.72
E00613 12/31/2011 Ann A. Wishart $ 510.22
E00614 12/31/2011 David A. Snively $ 563.87
E00615 12/31/2011 Douglas J. Zimperman $ 1,213.73
E00616 12/31/2011 George Mansfield $ 1,047.23
E00617 12/31/2011 Janice M. Blair $ 689.53
E00618 12/31/2011 Karen E. Endres $ 609.36
E00619 12/31/2011 Marcia J. Mansfield $ 53.21
W00060 12/31/2011 Middlefield Bank $ 8,191.77
Total: $ 20,934.74

At the request of the Fiscal Officer, Mr. Skomrock moved that Resolution 2011122101, a supplemental appropriation of $2.87 be made to the 2902-760-700-0000, NOPEC Capital Outlay account, thus encumbering remaining resources in that fund. Ms. Blair seconded this motion, which passed by unanimous vote.

At the request of the Fiscal Officer, and modifying an action taken at the previous meeting approving benefits coverage for Ms. Mansfield and Mr. Quigley effective upon their assumption of office, Mr. Skomrock moved that Resolution 2011122102, to procure and pay all or part of the cost of insurance policies for hospitalization, surgical care, major medical care, disability, dental care, eye care, medical care, etc. for township officers and employees, including newly-elected, re-elected, or appointed township officers as authorized by ORC Sec. 505.60(A) be adopted. Ms. Blair seconded this motion, which passed by unanimous vote.

At the request of the Fiscal Officer, Mr. Skomrock moved that Resolution 2011122103, to procure and pay all or part of the cost of insurance policies for hospitalization, surgical care, major medical care, disability, dental care, eye care, medical care, etc. for township officers and employees, as authorized by ORC Sec. 505.603, offering such benefits through a cafeteria plan meeting the requirements of Section 125 of the Internal Revenue Code be adopted. Ms. Blair seconded this motion, which passed by unanimous vote.

At the request of the Fiscal Officer, Mr. Skomrock moved that Resolution 2011122104, to procure and pay all or part of the cost of insurance policies for hospitalization, surgical care, major medical care, disability, dental care, eye care, medical care, etc. for township officers and employees, as authorized by ORC Sec. 505.603, offering such benefits through a cafeteria plan meeting the requirements of Section 125 of the Internal Revenue Code and offering a cash payment in lieu of hospitalization and/or dental benefits be adopted. Ms. Blair seconded this motion, which passed by unanimous vote.

At the request of the Fiscal Officer, Mr. Skomrock moved that the township medical waiver payment policy for 2012 be established at 15% of the cost of medical coverage otherwise payable by the township, with this specified waiver amount being, as required by law, less than 25% of the amount that the township would have paid for the hospitalization benefits to which any employee eligible for benefits coverage was entitled. Ms. Blair seconded this motion, which passed by unanimous vote.

Mr. Skomrock made a motion that the Board of Township Trustees of Newbury Township hereby acknowledge that the Newbury Township Cemetery Fund has been established and operates under the provisions of ORC 517.07 and 517.08 for the purposes of depositing monies received from the sale of cemetery parcels into the Cemetery Fund as provided for in RC 517.07 and expenditures of Cemetery Fund resources on cemetery-related activities, as provided for in RC 517.08. Ms. Blair seconded this motion, which passed by unanimous vote.

Mr. Lair submitted to the trustees and read a letter of resignation from his elected position of Newbury Township Fiscal Officer, effective as of the end of the day, December 31, 2011, thanking the trustees and the community for the opportunity he has been provided over the last twenty four years to be of service to the township, and recommending that newly-elected Fiscal Officer Marcia Mansfield be appointed to serve the remainder of his term from 12:00 a.m., January 1, 2012 through March 31, 2012. Mr. Lair’s resignation was accepted upon a motion by Mr. Skomrock, a second by Ms. Blair, and a unanimous affirmative vote. Mr. Skomrock moved that Ms. Marcia Mansfield be appointed as Newbury Township Fiscal Officer, effective 12:00 a.m., January 1, 2012, to serve the remainder of Mr. Lair’s term of office. Ms. Blair seconded this motion, which passed by unanimous vote. Mr. Snively administered the oath of office to Marcia Mansfield for her interim term as Fiscal Officer.

Mr. Snively expressed his appreciation for the time he has spent as Township Trustee. Ms. Blair complemented Mr. Snively on his patience dealing with members of the public, and Mr. Lair for the assistance he has given the board.

In response to a question from Ms. Endres, Ms. Blair said that the anticipated date for the zoning tri-board meeting would probably be either January 21st or January 28th. This meeting was adjourned at 8:42 p.m., upon a motion by Mr. Skomrock, a second by Ms. Blair, and an affirmative unanimous vote.