Trustees meeting December 16, 2009

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:34 p.m., December 16, 2009, with all members present.   Minutes of the meeting of December 2, 2009 were approved upon a motion by Mrs. Blair, a second by Mr. Skomrock, and affirmative votes from Mrs. Blair and Mr. Skomrock, with Mr. Snively abstaining due to not being present for that meeting. 

 

Mr. Roger Mezak addressed the trustees regarding proposed nominees for the Newbury Joint Recreation Board, noting that Greg Munn is submitting his resignation effective the end of this year, following approximately 20 years of service to the board.  Jim Ferry is also resigning at the end of this year, with two years remaining.  Mr. Mezak presented a list of preferred nominees for the new year.  Colleen Lair was recommended to complete the remainder of Greg Munn's term, through the end of 2010; Jennifer Purchase was recommended to complete Jim Ferry's term through the end of 2011.  Recommended for reappointment were current members Guy Munn, Bruce Wiley, and Greg Clark.  Mr. Snively moved that the appointments be made as per Mr. Mezak's recommendation; Mr. Skomrock seconded this motion, which passed by unanimous vote.

 

At the request of the Fiscal Officer, Mr. Snively moved that Resolution 2009121601, to procure and pay all or part of the cost of insurance policies for hospitalization, surgical care, major medical care, disability, dental care, eye care, medical care, etc. for township officers and employees, including newly-elected or re-elected township officers as authorized by ORC Sec. 505.60(A) be adopted.  Mr. Skomrock seconded this motion, which passed by unanimous vote.

 

At the request of the Fiscal Officer, Mrs. Blair moved that Resolution 2009121602, to procure and pay all or part of the cost of insurance policies for hospitalization, surgical care, major medical care, disability, dental care, eye care, medical care, etc. for township officers and employees, as authorized by ORC Sec. 505.603, offering such benefits through a cafeteria plan meeting the requirements of Section 125 of the Internal Revenue Code be adopted.  Mr. Snively seconded this motion, which passed by unanimous vote.

 

At the request of the Fiscal Officer, Mr. Skomrock moved that Resolution 2009121603, to procure and pay all or part of the cost of insurance policies for hospitalization, surgical care, major medical care, disability, dental care, eye care, medical care, etc. for township officers and employees, as authorized by ORC Sec. 505.603, offering such benefits through a cafeteria plan meeting the requirements of Section 125 of the Internal Revenue Code  and offering a cash payment in lieu of hospitalization and/or dental benefits be adopted.  Mrs. Blair seconded this motion, which passed by unanimous vote.

 

At the request of the Fiscal Officer, Mr. Snively moved that Resolution 2009121604 be adopted providing for the transfer of $600 from 2141-330-360, Road Levy-Contracted Services to 2141-330-590, Road Levy, Other Expenses.  Mr. Skomrock seconded this motion, which passed by unanimous vote.

 

Blanket Certificates approved by signing prior to or at this meeting:

B.C. #

Date

Payee

 Amount

   104-2009

12/16/2009

Various Vendors

 $      778.08

Purchase Orders approved by signing prior to or at this meeting:

 

P.O. #

Date

Payee

 Amount

    52-2009

12/9/2009

Karen Endres

 $      336.10

    53-2009

12/16/2009

National City Bank

 $      449.00

 

 

Total:

 $      785.10

Warrants approved by signing prior to or at this meeting:

 

Check #

Date

Payee

 Amount

26218

12/18/2009

Douglas J. Zimperman        - DZ

 $    1,313.06

26219

12/18/2009

George Mansfield            - GM

 $    1,495.46

26220

12/18/2009

Jas. Rick Phifer            - JP

 $    1,343.48

26221

12/18/2009

Randal R. Hollis            - RH

 $    1,348.26

26222

12/18/2009

Randal O. Hollis            - ROH

 $      790.33

26223

12/18/2009

Timothy A. Mansfield        - TM

 $    1,268.72

26224

12/18/2009

George Mansfield            - GM

 $    1,391.84

26225

12/18/2009

Jas. Rick Phifer            - JP

 $      860.05

26226

12/18/2009

Randal R. Hollis            - RH

 $    1,637.00

26227

12/18/2009

Randal O. Hollis            - ROH

 $      790.33

26228

12/18/2009

Randal R. Hollis            - RH

 $    1,637.00

26246

12/18/2009

Ann A. Wishart              - AW

 $      588.49

26247

12/18/2009

Douglas J. Zimperman        - DZ

 $    1,492.78

26248

12/18/2009

George Mansfield            - GM

 $    1,386.18

26249

12/18/2009

John H. Mansfield           - JM

 $      629.35

26250

12/18/2009

Jas. Rick Phifer            - JP

 $    1,449.00

26251

12/18/2009

Karen E. Endres             - KE

 $      965.51

26252

12/18/2009

Marcia J. Mansfield         - MM

 $      157.38

26253

12/18/2009

Randal R. Hollis            - RH

 $    1,872.14

26254

12/18/2009

Randal O. Hollis            - ROH

 $    1,310.29

26255

12/18/2009

Timothy A. Mansfield        - TM

 $    1,391.53

26256

12/18/2009

Ohio Public Employees Deferred Comp. Pro

 $      690.00

 

 

Total:

 $  25,808.18

 

 

The followings Resolutions honoring Eagle Scout designees were adopted in concert upon a motion by Mrs. Blair, a second by Mr. Snively, and a unanimous affirmative vote:

2009121605 Joseph Michael Smith

2009121606 Allen Sherman Garland

2009121607 Aubrey Shaner

2009121608 Matt Dolance

2009121609 John Eugene Terbizan

 

Mrs. Blair moved that the board adopt Resolution 2009121610 to initiate action abating dangerous property conditions pursuant to ORC Section 505.86 relating to parcel numbers 23-152250, and 23-152251.   Mr. Skomrock seconded this motion, which passed by unanimous vote.

 

The Fiscal Officer updated the board on communication he had recently with the County Engineer’s office regarding reflective clothing, and GovDeals, a web-based service to assist in the Internet auction of surplus township assets.  Mr. Lair reported that the County Engineer’s office procures reflective vests which fit over existing clothing for road workers needing to wear reflective garments; these vests cost the county under $6 each.  Mr. Lair presented the board with the GovDeals sign-up information, noting that the cost of the service was 7.5% of the item sale price or $5, whichever amount was greater.  Mrs. Wishart was present at this meeting, and said she would handle working with GovDeals to get the township signed up for this service.

 

Zoning Commission and ZBA openings were discussed.  Bill McCullam and Dean Eppley have resigned from the ZBA, and Bob Ruckstuhl has indicated that he doesn't want to be reappointed as a Zoning Commission Alternate.  Glen Quigley has indicated his interest to stay in his current position with the ZBA.  Mr. Bill Skomrock Sr. has presented his interest in moving from his current role with the Zoning Commission to a position on the Zoning Board of Appeals.

 

Mrs. Blair reported on a recent Park Board meeting.  Various options were reviewed for the design of a pavilion/shelter for the Oberland Park property as well as a proposed location for a new baseball field.  The next meeting of the board is scheduled for 1/7/10.    The trustees agreed to earmark money to be paid out of the parks and recreation line item in the General Fund for miscellaneous Park Board purposes, not to exceed $500.

 

Mrs. Blair reported that Newbury Township would be hosting the Geauga Township Association meeting on January 13th at Punderson Manor House, with a presentation to be given by Geauga County Department of Community and Economic Development Director Anita Stocker.  The trustees will be working with Anita on this presentation and will provide an additional presentation on the Newbury initiatives in this area.

 

Mr. Skomrock brought up the issue of cemetery lawn maintenance problems experienced this year with Lillibridge Landscaping, and the trustees agreed that Mr. Skomrock should send a letter informing them of the township’s recent expenditure of manpower and some material to correct damage done to some cemetery headstones by the cemetery mowing work performed this year by Lillibridge.  The letter will ask that some settlement be made to reimburse the township for this expense prior to the township paying the final monies due Lillibridge.

 

The trustees discussed arrangements that will need to be made for the mowing of certain portions of the Oberland Park property in the coming year.  The trustees also discussed a zoning issue in Kiwanis Lake regarding a property owner renovating and modifying an existing structure in such a way that appears to be aimed at creating a multi-family unit out of an existing single-family home.  The trustees agreed that Zoning Inspector Karen Endres should move forward with the Prosecutor's office to take appropriate legal action.

 

Mr. Snively discussed a letter from Mike Stone of the Geauga County Engineer's office which offered the possibility of the county taking over maintenance of certain township through roads.  The trustees also executed the Township Highway System Mileage Certification document for 2009 at this time.

 

Correspondence received by the township was reviewed by Mr. Snively, including a thank-you letter from Grace St. residents for prompt replacement of the street's sign.

This meeting was adjourned at 9:13 p.m., upon a motion by Mr. Skomrock, a second by Mrs. Blair, and a unanimous affirmative vote.

 

                                                                                                 

__________________________________  ___________________________________    

David Snively – Chairman                                          Jan Blair – Vice Chairman

 

                                                                                                 

__________________________________  ___________________________________

William Skomrock, Jr.                                                            David Lair – Fiscal Officer

 

 

The year-end meeting of the Board of Township Trustees, Newbury Township was called to order at 1:05 pm, December 23, 2009, with all members present.

 

Mr. Skomrock moved for the adoption in concert of Resolutions 2009122301and 2009122302, transfers of $1,080 and $540 respectively from 1000-110-380, Insurance and Bonding to 1000-110-221, Hospitalization.  Mrs. Blair seconded this motion, which passed by unanimous vote.   Mrs. Blair moved to adopt Resolution 2009122303, the transfer of $3,500 from 1000-610-590, Parks-Other to 1000-310-360, Contracts-Street Lighting.  Mr. Snively seconded this motion, which passed by unanimous vote.

 

The trustees discussed with Mr. Hollis the sale of surplus vehicles.  Mr. Skomrock moved that the board declare the two used Dodge trucks owned by the township to be surplus and each under $2,500 in value, and to offer these vehicles for sale.  Mr. Snively seconded this motion, which passed by unanimous vote.  Mr. Skomrock moved that the board authorize Mr. Snively to execute a contract with GovDeals that would allow the township to offer surplus equipment for sale by Internet auction.  Mrs. Blair seconded this motion, which passed by unanimous vote.

 

Mrs. Blair reviewed quotes received from Sean Sprouse for dental and hospitalization renewal, and made a motion to execute the Delta Dental renewal at no increase for 2010.  Mr. Skomrock seconded this motion, which passed by unanimous vote.  Mrs. Blair discussed the insurance renewal quote from Sean Sprouse for hospitalization coverage from United Healthcare, noting that continuing the same coverage as was in place for 2009 will result in a 27% increase to the township.  Mrs. Blair recommended that this renewal quote be accepted by the board, and that the trustees advise all employees covered under this plan that, rather than begin to require a contribution from employees for healthcare coverage, the township would absorb this increase for 2010, but in light of the poor economy, there would be no raises provided to employees for the coming year.   Mr. Skomrock moved that the board accept the proposal from United Healthcare to maintain the current coverage program for 2010 at the rates quoted;  Mr. Snively seconded this motion, which passed by unanimous vote.

 

Mrs. Blair reported on a recent meeting held at the County Engineer’s office regarding the Route 87 / Auburn Rd. intersection turning lane issue.  She discussed the Memorandum of Understanding being developed; noting that township liability for specific requirements has been removed, with property-specific requirements being assigned to Nacy Panzica as the developer.

 

Following the swearing-in of Mrs. Blair and Mr. Skomrock for their new terms as Township Trustees by Mr. Lair, this meeting was adjourned at 1:50 p.m., upon a motion by Mrs. Blair, a second by Mr. Snively, and a unanimous affirmative vote.

 

 

                                                                                                 

__________________________________  ___________________________________    

David Snively – Chairman                                          Jan Blair – Vice Chairman

 

                                                                                                 

__________________________________  ___________________________________

William Skomrock, Jr.                                                            David Lair – Fiscal Officer