Trustees meeting Aug. 18, 2010

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., August 18, 2010, with all members present.   This meeting was held at the Newbury Township Fire Department, due to a temporary environmental issue which prevented use of the town hall (spraying to eliminate yellow jackets in the building).  Minutes of the meeting of August 4, 2010 were approved upon a motion by Mr. Snively, a second by Ms. Blair, and passed with affirmative votes from Ms. Blair and Mr. Snively, with Mr. Skomrock abstaining due to his absence from the previous meeting. 

Mr. Bob Flesher addressed the trustees regarding a proposed mulch processing operation he would like to develop on a property owned by Dash Tree service on the cul de sac of Cross Creek Parkway.   Mr. Flesher said that he plans to start with three employees and ramp up to possibly ten employees eventually.  Mr. Flesher invited the trustees to visit the Urban Organic operation in Brunswick Hills, OH, which is a similar operation to what is contemplated for the new operation in Newbury.  An organic wood mulch product called “Sweet Peet” is created there.  Spent wood shavings from horse stalls are the source of the mulch.   Mr. Snively and Mrs. Endres said that they would like to visit the Urban Organic operation. 

Ms. Pam Maurer from Pekin Rd. addressed the trustees regarding the repaving project which has recently occurred there in front of her property.  She read a statement which described her concerns with the project.  She said that she was told that the “safety reason” which led Newbury to widen their portion of the road was to avoid problems with school buses and work trucks hitting branches.  She felt there would be a safety issue with the widened road, as drivers would be encouraged to drive faster.  She said that Geauga County Engineer Phillips stated that the decision was to widen the road on the south side to bring the road back to center, although Ms. Maurer did not observe this personally.  Even though she was told that trees would be saved, all trees in the right of way were removed.   She reported that she drove through concrete powder, which coated the bottom of her car.  Her driveway is also stained with this material.  She reported that when she pulled out of her driveway, there were workers in the area.  She assumed that since she was not told the road would ever be completely closed, and no one told them they couldn't go, she thought it was okay to go.  Ms. Maurer also brought up a water flow problem, which she says has been caused by the reshaping of the ditch along the roadway.  Mr. Snively said that by Thanksgiving or before, once the roadway surface is cured, the debris that he feels is contributing to the flow problem will be removed and any grading adjustment needed will be done.  Mr. Richard Russell presented a drawing of buildings on his Pekin Road property, and noted that the new ditch passes within inches of the corner of one of his buildings, and when the new ditch was created, the backhoe digging the ditch came within inches of a gas line located under the ditch.  Concern was raised as to what might happen to the foundation of this building over time.  Mr. Snively said that if it turns out that the road right of way in that area is only 50 feet rather than 60 feet, then these issues would probably have to be addressed by the contractor and/or the county. 


Mr. Joe Cluts addressed the trustees, and asked that the grade for the ditch and culvert that he had installed previously in front of his property be restored.  Mr. Tony Miklacic, another area resident said that he has an issue with the shape of the ditch which now requires a hand mower rather than a riding lawn mower.    Mr. Cluts recommended that the township look into the placement of a culvert pipe on the south side of the road to cover up the deep ditch and restore that area to conform more to its previous condition.  Ms. Blair said that they would work with Mr. Hollis and the County Engineer to come up with an acceptable resolution.


Ms. Hrabak presented a Planning Commission report to the trustees.  Ms. Wishart presented each trustee a copy of the cemetery report for the month of July, noting that there had been 11 full burials and 9 cremains burials for the year so far. 


Ms. Blair reported on various community events, including a dedication of the Ohio Historical Marker commemorating the South Newbury Union Chapel on Thursday, August 26th at 6pm.


At the request of the Fiscal Officer, Mr. Skomrock moved to adopt Resolution 2010081801, accepting the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor.  Mr. Snively seconded this motion, which passed by unanimous vote. 

Purchase Orders approved by signing prior to or at this meeting:

P.O. #






Hess & Associates

 $              3,029.00

Warrants approved by signing prior to or at this meeting:


Check #






George Mansfield            - GM

 $              1,221.21



John H. Mansfield           - JM

 $                 773.18



Jas. Rick Phifer            - JP

 $              1,352.28



Randal R. Hollis            - RH

 $              1,627.65



Randal O. Hollis            - ROH

 $              1,206.41



Timothy A. Mansfield        - TM

 $              1,230.33



Ohio Public Employees Deferred Comp. Pro

 $              1,625.00




 $                    1.07



Jones Equipment Inc.

 $                 370.42



Preston Ford

 $                   22.36



Hans' Truck & Trailer Repair, Inc.

 $                 224.86



David Snively

 $                   15.00



Hess & Associates

 $              3,029.00



Kokosing Materials

 $           175,778.20



Cintas Corp.

 $                 449.01



Newbury American Legion

 $                 966.00



Randal R. Hollis

 $                 540.21



Newbury Printing Co.

 $                   84.40



T & C Fence

 $              1,180.00



Chagrin Oil & Gas Co. Inc.

 $                 895.59



Allied Dealers Supply Co., Inc.

 $                 301.14



All-Ways Flasher Service Inc.

 $                 160.50



ScapeAbilities (John Suvak)

 $                 270.00




 $           193,323.82

EFT transactions processed prior to or at this meeting:








Ann A. Wishart

 $                 544.98



Douglas J. Zimperman

 $              1,231.72



Karen E. Endres

 $                 107.01



Marcia J. Mansfield

 $                 172.56




 $              2,056.27


Mr. Skomrock discussed proposed changes to the town hall use regulations.  Because of issues which occurred during Census training where excessive amounts of town hall supplies and food and drink spills, and extra utilities utilized, changes were suggested limiting use of the town hall to non-profit groups.  Use of the town hall facilities for group events headed by Newbury residents will be free.  Non-resident groups will be charged $50 for events lasting not more than three hours, with additional charges applying for longer periods of time.  These changes were adopted upon a motion by Ms. Blair, a second by Mr. Snively, and a unanimous affirmative vote.   

A change order in the asphalt resurfacing contract for the resurfacing of Oak Tree Trail and Clover Lake Drive reducing the final contract amount to $175,778 was approved upon a motion by Mr. Snively, a second by Mr. Skomrock, and a unanimous affirmative vote.

Mr. Snively reported on the Ice Cream Social held at the Geauga County Fairgrounds, at which time 16 walkways/midways at the fairgrounds were given names representing each of the 16 townships in Geauga County.  The names were assigned by lottery, with a thoroughfare near the western side of the fairgrounds being designated Newbury Oval. 

Mr. Snively presented a report from a Chagrin River Watershed Partners meeting, including a finding that wetlands within Oberland Park have been recognized as being available for a wetlands mitigation credit program (one of only three such areas so designated in northeast Ohio at the current time).  Mr. Snively also reported that CRWP membership fees will remain the same for next year, given the current economic situation. 

Mrs. Blair reported that Mr. Joseph Ciresi is applying for a liquor license for a Zeppes Restaurant to be located on the front portion of the Panzica building where the Subway restaurant is currently located.  Mr. Skomrock moved that the township not request a hearing with the Ohio Division of Liquor Control regarding this application.  Mr. Snively seconded this motion, which passed by unanimous vote. 

Mrs. Blair reported that tomorrow has been designated Community Care Day, during which time a split rail fence will be constructed at the west end of Oberland Park, with financial assistance from Fairmount Minerals for the fence and volunteer help and donations of time and food from many other individuals and businesses.  Ms. Blair also reported that the bids for the Oberland Park pavilion and ball field have been awarded, which will complete the utilization of the HUD grant awarded the township several years ago. 

This meeting was adjourned at 9:24 p.m., upon a motion by Mr. Skomrock, a second by Mr. Snively, and a unanimous affirmative vote.