Trustees meeting April 20, 2011

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., April 20, 2011, with Mr. Snively and Mr. Skomrock present. It was noted that the previous meeting's minutes could not be approved tonight due to Ms. Blair's absence.

It was noted that a Bid Opening for the asphalt resurfacing of various roads in Newbury Township had been conducted at 7:05 p.m this evening, with an acknowledgement that this bid opening had been properly advertised. Results were as follows:
Ronyak Paving, Inc. $156,255
Burton Scott LLC $165,860
Karvo Paving Company $176,275
Kokosing Construction Co. $161,720
The Bid Opening session was closed at 7:10 p.m., with a comment by Mr. Snively that these bids would be forwarded to the Geauga County Engineer for review prior to final bid award.

Ken Hunter, Commander of the Newbury American Legion Post 633 addressed the trustees regarding the post's interest in establishing a farm market to be held at the pavilion located behind the township-owned building used as the Legion meeting hall. Tentative plans were to have markets operated on Saturday mornings during the summer, and to limit sale items to farm products. Mr. Skomrock said that the only issue might be parking availability, but said that the Legion could work with nearby property owners to provide additional parking space if that became an issue. Both Mr. Snively and Mr. Skomrock expressed support for this proposed operation.

Ms. Hrabak reported Geauga County Planning Commission activity for April. Three burials and two plot sales were reported by Cemetery Sexton Ann Wishart.

At the request of the Fiscal Officer, Resolution 2011042001, an appropriation of $5,000 made to the 2902-710-310-0000 NOPEC Grant – Professional Services was adopted, upon a motion by Mr. Skomrock, a second by Mr. Snively, and a unanimous affirmative vote.

Warrants approved by signing prior to or at this meeting:
Check # Date Payee Amount
27408 4/11/2011 Cintas Corp. $ 454.04
27409 4/11/2011 Geauga County CIC $ 150.00
27410 4/11/2011 Industrial Tapes, Inc. $ 15.00
27411 4/11/2011 Inventure $ 225.00
27412 4/11/2011 Kinetico-Newbury $ 10.20
27413 4/11/2011 Geauga County Maple Leaf $ 258.30
27414 4/11/2011 Kevin Chartrand, MD $ 51.00
27415 4/11/2011 First Energy $ 3,610.59
27416 4/11/2011 Fox International Ltd. Inc. $ 258.35
27417 4/11/2011 Verizon Wireless $ 33.73
27418 4/11/2011 Auburn Heating & Air Conditioning $ 88.00
27419 4/11/2011 Air Gas Great Lakes $ 262.65
27420 4/11/2011 Allied Dealers Supply Co., Inc. $ 22.64
27421 4/11/2011 Newbury Auto Parts Inc. $ 626.42
27422 4/11/2011 NAPA Auto Parts Middlefield $ 13.59
27423 4/11/2011 Chagrin Oil & Gas Co. Inc. $ 331.39
27424 4/11/2011 FASTENAL CO. $ 24.04
27425 4/11/2011 Western Reserve Farm Co-op $ 28.17
27426 4/11/2011 Geauga County Township Association $ 62.00
27427 4/11/2011 Concord Road Equipment Mfg. $ 41.48
27428 4/11/2011 Preston Ford $ 224.71
27429 4/11/2011 Geauga Lift Truck $ 153.08
27430 4/11/2011 OTARMA $ 102.75
27431 4/11/2011 Han's Freightliner of Cleveland $ 1,198.13
27432 4/11/2011 Newbury Printing Co. $ 23.00
27433 4/11/2011 Morton Salt Inc. $ 2,068.33
27434 4/18/2011 John H. Mansfield - JM $ 560.38
27435 4/18/2011 Jas. Rick Phifer - JP $ 1,328.24
27436 4/18/2011 Randal R. Hollis - RH $ 1,559.83
27437 4/18/2011 Randal O. Hollis - ROH $ 1,122.82
27438 4/18/2011 Timothy A. Mansfield - TM $ 1,214.30
27439 4/18/2011 Ohio Public Employees Deferred Comp. Pro $ 1,460.00
27440 4/20/2011 Corrigan Door and More, Inc. $ 1,650.00
27441 4/20/2011 Concord Road Equipment Mfg. $ 857.50
27442 4/20/2011 Geauga County Maple Leaf $ 61.50
27443 4/20/2011 Advance Auto Parts- HSBC Bus. Sol. $ 299.67
27444 4/20/2011 First Quality Sales $ 85.78
27445 4/20/2011 First Quality Power Place $ 158.00
27446 4/16/2011 Best Sand Corp. $ 153.44
27447 4/20/2011 Sears Commercial One $ 264.97
Total: $ 21,113.02
EFT transactions processed prior to or at this meeting:
Trans# Date Payee Amount
E00506 4/18/2011 Ann A. Wishart $ 532.47
E00507 4/18/2011 Douglas J. Zimperman $ 1,199.56
E00508 4/18/2011 George Mansfield $ 1,196.85
E00509 4/18/2011 Karen E. Endres $ 304.51
E00510 4/18/2011 Marcia J. Mansfield $ 146.93
Total: $ 3,380.32

Mr. Snively reported that Ms. Blair was working with the Geauga County Department of Community and Economic Development on a Community Development Block Grant application being made for a sidewalk from the school to Route 87 on the east side of Auburn. Mr. Snively also brought up the issue of fertilization of the Oberland Park athletic fields, at an estimated cost for this work of approximately $3,000. The trustees expressed the opinion that this cost, as well as other costs for further development and maintenance of the park needs to be borne as much as possible by the Recreation Board and through private donations. There was also agreement expressed that the township should only be covering the cost of maintaining the front lawn on the portion of the park to the west of the athletic fields.

Mr. Skomrock reported that the township would be partnering with Burton Township for a project largely funded by Ohio Public Works Commission money for the asphalt resurfacing of Burton Heights Blvd., from Rt. 44 east to the Newbury/Burton township line, and for another 1000 feet into Burton Township. It was noted that the Burton Township Trustees have passed a resolution in support of their participation in this project. Resolution 2011042002, to Order the Improvement of a Portion of Burton Heights Blvd in Newbury and Burton Townships was adopted upon a motion by Mr. Skomrock, a second by Mr. Snively, and a unanimous affirmative vote. Resolution 2011042003, an acceptance by Newbury Township of a cooperation agreement with Burton Township for the Improvement of Burton Heights Blvd was adopted upon a motion by Mr. Skomrock, a second by Mr. Snively, and a unanimous affirmative vote.

Mr. Skomrock reported that an OTARMA representative would be meeting with him to do the biannual risk assessment review of township property. Mr. Skomrock noted that he is also working to ensure flag replacement for cemeteries where needed was completed prior to Memorial Day.

Correspondence received since the last meeting was reviewed by Mr. Snively. Mr. Snively said that he had received information from Geauga Health District Commissioner Bob Weisdack, asking each township to contribute $500 toward the generation of a countywide health information survey, with the township receiving detailed feedback from this study. Mr. Snively moved that the township provide $500 for this purpose; Mr. Skomrock seconded this motion, which passed by unanimous vote.

A Pekin Rd. resident addressed the trustees, inquiring as to when the township would be able to perform maintenance on the portion of Pekin Rd. to the west of Sperry Rd. that had been repaved last year Mr. Snively reiterated the instructions he had previously given Mr. Hollis, temporarily limiting maintenance in that area to the minimum amount necessary due to possible legal issues arising from the repaving project of last year. Based on additional information received regarding current legal status, Mr. Snively said that he can now instruct the Road Department to resume all normal post-repaving activities that will help final cleanup of the affected area, and he stated that he would expect activity to begin within the next month.

The trustees held a brief discussion regarding ongoing training for BZA and Zoning Commission members; it was agreed that this should be encouraged and paid for by the township for those members who are interested in this training. Because the township would save per-session costs for members who are associate members of the Geauga County Township Association, it was noted that it might make sense to sign up Ms. Endres and Ms. Hrabak, and any other member who might attend more than one training session per year, as the discounted savings to the township based on this membership would offset the cost of joining the Township Association as associate members.

Mr. Snively reported on the Kiwanis Lake road segment abandonment public viewing conducted yesterday, with all three County Commissioners attending. He announced that Monday June 6th will be Senior Trash Pickup Day, in conjunction with the Geauga County Department on Aging, who will assist Road Department staff in this activity. It was also noted that a Document Destruction Day would be conducted by Geauga Trumbull Solid Waste District at the Geauga County Highway Garage on May 14th.

Upcoming meetings were reviewed by Mr. Snively. This meeting was adjourned at 8:43 p.m., upon a motion by Mr. Skomrock, a second by Mr. Snively, and a unanimous affirmative vote.