Trustees meeting 6/03/2009

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., June 3, 2009, with all members present.   Minutes of the meeting of May 20, 2009 were approved upon a motion by Mrs. Blair, a second by Mr. Skomrock, and a unanimous affirmative vote.

 

Mr. Chuck Gates addressed the trustees regarding a potential business opportunity for utilization of a portion of the former Great Lakes Cheese plant.  The proposed business is intended to manufacture small arms ammunition at this site.  Craig Zimmerman described the operation as a small handgun ammunition factory, with sizes ranging from 22 caliber to 50 caliber.  The equipment Mr. Zimmerman has purchased can produce 3000 rounds per hour.  A factory formerly operating as National Bullet in Eastlake has gone out of business and is selling the equipment to Mr. Zimmerman and the former owner is available for consulting.  A variety of web sites, including those of handgun manufacturers can provide additional information on the process of the manufacture of ammunition.  While the proposed operation would be monitored by the Bureau of Alcohol, Tobacco, and Firearms, the sale of ammunition is not regulated to the extent that firearms are.  The proposed operation would sell to both wholesale and retail customers.  In response to Mr. Skomrock's question regarding potential for fire, Mr. Zimmerman and his partner Mr. Phil Lowry explained the process for safeguarding powder and other potential fire hazards.  They explained their full understanding of the regulatory requirements that this business falls under.

 

Mrs. Endres said that Article 4 of the Zoning Resolution prohibits a business handling explosives and that a judgment entry would be required to accommodate this operation. 

Mr. Zimmerman noted that the area would be fully alarmed and keys would be provided to the Sheriff's Department.  Mr. Snively remarked that the less inventory carried and the greater the security measures, the less likely that any potential problems would arise.  The trustees said that the ultimate approval of this proposed business would be subject to the judgment entry and hearing process.  Mr. Zimmerman stated that that the overall hazard potential for this facility would be no greater than an individual doing ammunition reloading on his own, or an individual storing a couple hundred gallons of gasoline on their property.  The trustees thanked Mr. Gates and Mr. Zimmerman and Mr. Lowry for their presentation.

 

Road activity reported by Mr. Hollis included ditching on various roads along with pipe repair on Cedar Rd. prior to repaving, and crack sealing on various roads.  The Road Department is starting installation of new high-intensity signs, and has sawed joints on Lucky Bell prior to joint repair on that concrete road.  The Road Department also mowed various roadsides, and assisted with two funerals.

 

Zoning activity reported by Mrs. Endres included a report that she had been working with Mr. Hollis on the Kiwanis Lake road vacation project, determining the specific portions of road to be vacated, leaving portions to allow road department equipment to turn around and maneuver.   Mrs. Endres reported that the 2009-1 Zoning Amendment was reviewed by the Zoning Commission.  It was also noted that compliance with change detection letters has been good, with individuals applying for required permits for construction which had been completed without permits.  It was noted that the Health Department had been notified that the Mitchell property directly south of the school appeared to have problems both with their septic system and the condition of the garage, which appears to be unsafe.  Mr. Mitchell has the property on the market for sale, and appears to be cooperative.  Mrs. Endres reported that Mr. Schabel had filed a court action against the Auburn Township Zoning Inspector, listing him as a defendant in a legal action following the upholding of Frank Kitko Jr.'s permit denials by the Auburn Board of Zoning Appeals.

Mrs. Endres also noted that a temporary sign had been placed on the township-owned property at the southwest corner of Auburn and Rt. 87, and would be removed.

 

Fire activity reported by Mr. Fagan included 47 calls for May, with 201 year-to-date.

 

Roger Mezak brought up the issue of extending a culvert pipe on the Oberland property, and stated that he would like to begin the process of soliciting proposals to obtain free landscaping of an area adjacent to the parking lot created last year, to partially conceal the gas well oil collection tanks.   He reported that discussions have been held on the proposed park entrance sign, and the Park Board has decided that the sign should be created from a stone weighing between 4 and 5 tons.  Mr. Mezak reported that a high pressure gas transmission line appears to cut across the area currently preferred for a baseball field near the southeast corner of the park property; he will gather more information to see if the line's presence might require relocation of where that field is ultimately built.  Mr. Mezak reported that the Park Board had reached consensus on the location for a pavilion, but there was still some discussion as to the type of construction to be employed, with a 32x24 overall size being considered.  The trustees agreed that they would put the Park Board on the agenda for the next meeting, allowing Park Board members to present alternative design concepts for the proposed pavilion.

 

Mr. Skomrock reported as a safety topic for tonight’s meeting that the Auburn/Rt.87 intersection traffic light has been fixed, following his contacting of ODOT District 12.

 

The trustees approved Resolution 2009060301, an appropriation transfer of $2,000 from 1000-190-599 – Other to 1000-190-359, Other-Utilities, upon a motion by Mr. Snively, a second by Mrs. Blair, and a unanimous affirmative vote.  Fiscal Officer Dave Lair reported that the May month-end reconciliation and report generation had been completed, with overall receipts for May totaling $38,087.41 with expenditures totaling $77,220.84.  Mr. Lair also reported on today's Connect Ohio meeting in Chardon, stating that the next step will be for the various individuals responsible for various government data networks to get together to see where current networking infrastructure could be shared, or desired new network links be purchased as a collaborative effort.  The ultimate goals of the Connect Ohio data-gathering and report generation effort are to promote collaboration among all governmental entities in the county, including schools, county, parks, libraries and townships, improve broadband availability for area residents and businesses, and create community centers (primarily in the libraries) to ensure easy access to Internet resources for those residents not having such resources in their homes.

 

Purchase Orders approved by signing prior to or at this meeting:

 

P.O. #

Date

Payee

 Amount

    18-2009

5/23/2009

Concord Road Equipment Mfg.

 $    2,111.06

    19-2009

6/1/2009

Goodyear Street & Hwy.

 $    1,384.00

 

 

Total:

 $    3,495.06

Warrants approved by signing prior to or at this meeting:

 

Check #

Date

Payee

 Amount

31448

6/3/2009

Ann A. Wishart              - AW

 $      518.96

31449

6/3/2009

David J. Lair               - DL

 $    1,409.49

31450

6/3/2009

David A. Snively            - DS

 $      824.87

31451

6/3/2009

Douglas J. Zimperman        - DZ

 $    1,451.74

31452

6/3/2009

George Mansfield            - GM

 $    1,229.74

31453

6/3/2009

Janice M. Blair             - JB

 $      824.87

31454

6/3/2009

Jas. Rick Phifer            - JP

 $    1,492.91

31455

6/3/2009

Karen E. Endres             - KE

 $      965.51

31456

6/3/2009

Marge Hrabak                - MHR

 $      188.82

31457

6/3/2009

Marcia J. Mansfield         - MM

 $      104.10

31458

6/3/2009

Randal R. Hollis            - RH

 $    2,034.02

31459

6/3/2009

Randal O. Hollis            - ROH

 $    1,244.81

31460

6/3/2009

Timothy A. Mansfield        - TM

 $    1,352.66

31461

6/3/2009

William J. Skomrock, Jr.    - WS

 $      689.87

31462

6/3/2009

Treasurer of State

 $      771.11

31463

6/3/2009

Ohio Public Employees Deferred Comp. Pro

 $      690.00

31464

6/3/2009

Ohio Public Employees Retirement System

 $    7,779.63

31465

6/1/2009

Skipped Warrants  31465 to  31465

 $             -  

31466

6/3/2009

Patsy Keyes

 $      203.50

31467

6/3/2009

Reliance Standard Life Insurance

 $      448.53

31468

6/3/2009

Geauga Concrete Inc.

 $      290.00

31469

6/3/2009

G. J. Lashley Builders, Inc.

 $    4,770.00

31470

6/3/2009

Concord Road Equipment Mfg.

 $    2,111.06

31471

6/3/2009

Windstream

 $      320.12

31472

6/3/2009

Chagrin Oil & Gas Co. Inc.

 $      536.04

31473

6/3/2009

National City Bank

 $      551.27

31474

6/3/2009

Geauga County Maple Leaf

 $        91.65

31475

6/3/2009

Dominion East Ohio Gas

 $      143.27

31476

6/3/2009

Speedway SuperAmerica

 $      177.32

31477

6/3/2009

Tractor Supply Co.

 $      237.56

31478

6/3/2009

FASTENAL CO.

 $      178.95

31479

6/3/2009

Middlefield Rental

 $      173.66

31480

6/3/2009

First Energy

 $    1,968.99

31481

6/3/2009

Allied Dealers Supply Co., Inc.

 $        85.16

31482

6/3/2009

Sunrise Springs Water Co. Inc.

 $        99.25

31483

6/3/2009

Ann Wishart

 $        24.20

31484

6/3/2009

DJL Material & Supply

 $    5,212.20

31485

6/3/2009

Newbury Auto Parts Inc.

 $      168.20

31486

6/3/2009

Lillibridge Landscaping, Inc.

 $    2,394.00

31487

6/3/2009

Kevin Chartrand, MD

 $        51.00

31488

6/3/2009

Dominion East Ohio Gas

 $      162.29

31489

6/3/2009

Verizon Wireless

 $        32.81

31490

6/3/2009

Delta Dental

 $      653.75

31491

6/3/2009

Allied Dealers Supply Co., Inc.

 $        19.78

31492

6/3/2009

Chagrin Oil & Gas Co. Inc.

 $      224.08

 

 

Total:

 $  44,901.75

 

Mr. Snively reported that he and Mr. Skomrock attended the Troop 99 Eagle Scout presentation last Friday at Notre Dame, commenting favorably on the ceremony.  Mr. Snively and Mrs. Blair also provided positive comments on a recent visit by 47 Newbury third graders to the town hall.

 

Mrs. Blair reported on her recent meeting with Father Jay Phillips of St. Helen’s church and Sheriff’s Department Sgt Johnston regarding the Hillview/Crestwood parking issues which arise during certain church-sponsored events.  Father Jay is constructing a 40-space parking area at his residence on Crestwood behind the church, where meetings are frequently held.  Father Jay has made announcements in church regarding a need to pre-notify authorities of events which might require street parking or face enforcement action, and is implementing a plan for special events whereby each attending family will be issued only one parking permit, to reduce the incidence of multiple family members arriving in different vehicles adding to the number of vehicles present at an event.

 

Mrs. Blair said that the board wanted to move ahead with the implementation of the new township website; Mr. Lair said he would handle the redirection of the site once all had agreed that the new site was complete in all respects.

 

Mrs. Blair reported a total of 232 calls to the Sheriff’s 9-1-1- dispatch center from Newbury residents for May; it was noted that there had been an above-average number of fire calls last month.  Mr. Skomrock brought up the issue of cemetery maintenance, with general agreement from the other trustees that the work performed by the subcontractor assigned this responsibility has been unacceptable in many ways.  Mrs. Hrabak brought up the issue of figuring out how to make water accessible to Munn Cemetery visitors so that plants could be watered.  It was determined that an open-top cistern which could receive rainwater and which would be elevated a few feet to allow for gravity-fed water flow might be the best option to resolve this issue.

 

Mr. Snively said that the idea had been suggested to have a trustee attend school board meetings, and a school board member to attend trustee meetings.  The trustees agreed with this plan, determining that each would attend a school board meeting once every three months, and said that they would contact the school to ask members of the School Board to send a representative to attend township trustee meetings.  This meeting was adjourned at 9:42. p.m., upon a motion by Mr. Skomrock, a second by Mrs. Blair, and a unanimous affirmative vote.

 

 

                                                                                                 

__________________________________  ___________________________________    

David Snively – Chairman                                          Jan Blair – Vice Chairman

 

                                                                                                 

__________________________________  ___________________________________

William Skomrock, Jr.                                                            David Lair – Fiscal Officer