Trustees meeting 5/20/09

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., May 20, 2009, with all trustees present.   Minutes of the May 2nd special meeting were approved upon a motion by Mr. Skomrock, a second by Mr. Snively, and affirmative votes from Mr. Skomrock and Mr. Snively, with Mrs. Blair abstaining, as she was not present for that meeting.  Minutes of the meeting of May 6, 2009 were approved upon a motion by Mr. Skomrock, a second by Mr. Snively, and a unanimous affirmative vote.

 

Blanket Certificates approved by signing prior to or at this meeting:

B.C. #

Date

Payee

 Amount

    45-2009

5/6/2009

Various Vendors

 $    2,000.00

Purchase Orders approved by signing prior to or at this meeting:

 

P.O. #

Date

Payee

 Amount

    16-2009

5/16/2009

G. J. Lashley Builders, Inc.

 $    1,100.00

    17-2009

5/20/2009

G. J. Lashley Builders, Inc.

 $    4,770.00

 

 

Total:

 $    5,870.00

Warrants approved by signing prior to or at this meeting:

 

Check #

Date

Payee

 Amount

31419

5/18/2009

Ann A. Wishart              - AW

 $      513.56

31420

5/18/2009

Douglas J. Zimperman        - DZ

 $    1,327.79

31421

5/18/2009

George Mansfield            - GM

 $    1,229.74

31422

5/18/2009

Jas. Rick Phifer            - JP

 $    1,360.81

31423

5/18/2009

Karen E. Endres             - KE

 $      965.51

31424

5/18/2009

Marcia J. Mansfield         - MM

 $      173.96

31425

5/18/2009

Randal R. Hollis            - RH

 $    1,656.31

31426

5/18/2009

Randal O. Hollis            - ROH

 $    1,144.26

31427

5/18/2009

Timothy A. Mansfield        - TM

 $    1,235.10

31428

5/18/2009

Ohio Public Employees Deferred Comp. Pro

 $      690.00

31430

5/16/2009

Skipped Warrants  31429 to  31430

 $             -  

31431

5/20/2009

Cintas Corp.

 $      406.90

31432

5/20/2009

Sunrise Springs Water Co. Inc.

 $        28.50

31433

5/20/2009

Geauga County Maple Leaf

 $        58.50

31434

5/20/2009

Delta Dental

 $      653.75

31435

5/20/2009

Sears Commercial One

 $        46.42

31436

5/20/2009

Allied Dealers Supply Co., Inc.

 $        20.02

31437

5/20/2009

Flag Store

 $        86.60

31438

5/20/2009

Chagrin Oil & Gas Co. Inc.

 $      413.20

31439

5/20/2009

Marge Hrabak

 $      176.55

31440

5/20/2009

Brian Morton

 $      350.00

31441

5/20/2009

Marshall Equipment

 $      244.35

31442

5/20/2009

Turney Home and Auto

 $        30.96

31443

5/20/2009

KopyKat Inc.

 $        26.99

31444

5/20/2009

FASTENAL CO.

 $        41.16

31445

5/20/2009

M.T. Business Technologies

 $    1,275.00

31446

5/20/2009

G. J. Lashley Builders, Inc.

 $    1,100.00

31447

5/20/2009

United Healthcare Insurance Co.

 $    8,476.18

 

 

Total:

 $  23,732.12

 

Planning Commission meeting highlights were presented by Mrs. Hrabak, including a report that no major subdivisions were discussed, a brief discussion of the planned water line in Bainbridge to provide water to homes affected by a gas well issue, a report that resolution of the Kenston Lakes dam issue was being taken over by Bainbridge Township, review of two submitted township zoning amendments, and a report that the county had experienced a 9.1% growth in residential housing during the last decade. 

 

Resolution 2009052001 to Order the Improvement of Arbor Trail (TR 736) was adopted upon a motion by Mrs. Blair, a second by Mr. Snively, and a unanimous vote.  Mr. Snively reported that the road sections proposed for abandonment within the Kiwanis Lake community were being reviewed to determine whether any portions might be needed for placement of excess snow or a turnaround.

 

Mr. Snively reported that he and Mrs. Blair had attended the BZA meeting in Auburn relating to the proposed operation of a winery in Auburn Township.  It was reported that the only variance allowed out of at least seven submitted was for a covered bridge.  The trustees will continue to monitor this situation.  Mrs. Blair provided an update on the status on the township website, which is now accessible online on a test server.  Mrs. Blair reported that she is working with the Sheriff's Department and St. Helens to make sure that roadways and driveways remain clear during authorized events to prevent a reoccurrence of traffic problems recently experienced on Hillview and Crestwood during a church event.

 

Mr. Skomrock reported that Wayne Mansfield was going to handle the repair of the garage door and door casing, on a time and material basis.

 

Mr. Skomrock said that a recent review by a consultant from Burnham and Flower indicated that the township personnel manual is in need of some update to maintain consistency with current law.  Mr. Skomrock offered to go through the manual and look for areas that require modification, and bring them to the other trustees' attention.  Mr. Snively expressed his appreciation to Mr. Skomrock for his ability to bring his career expertise in transportation safety to bear to assist the township in this review.  Mrs. Blair commented as well on Marcia Mansfield's efforts to bring job descriptions up to date.

 

Revisions to existing cemetery regulations were briefly discussed, including an effort to reduce the number of plots which have been reserved without a clear documentation of the basis for the reservation or a demonstration of current need for a reservation in many cases.  Annual reservation verification letters were suggested as one way to address this issue.  The trustees asked Administrative Specialist Marcia Mansfield to get the original cemetery maps from Sexton Linda Phillips so that copies can be made and transition of this information to digital format implemented.  Mr. Skomrock moved that the township adopt the “Newbury Cemetery Reservation” form, Mrs. Blair seconded this motion, which passed by unanimous vote.

 

Mrs. Blair described a meeting that she and Mr. Snively had attended with members of the Chagrin River Watershed Partners to the discuss the possibility of obtaining stream and wetlands restoration credits for certain areas on township-owned land.

 

Mr. Skomrock moved that Resolution 2009052002, to honor Troop 99 Eagle Scout Joseph E. Vangalio be adopted.  Mrs. Blair seconded this motion, which passed by unanimous vote.  Problems with timing on the traffic light at Auburn and 87 were discussed as a safety issue for tonight's meeting, as a traffic backup on westbound 87 caused by the light was identified as a contributing factor in a car-bicycle accident that occurred this morning along Rt. 87.

 

This meeting was adjourned at 8:50. p.m., upon a motion by Mrs. Blair, a second by Mr. Skomrock, and a unanimous affirmative vote.

 

 

                                                                                                 

__________________________________  ___________________________________    

David Snively – Chairman                                          Jan Blair – Vice Chairman

 

                                                                                                 

__________________________________  ___________________________________

William Skomrock, Jr.                                                            David Lair – Fiscal Officer