Trustees meeting 4/21/10

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., April 21, 2010, with all members present.   Minutes of the meeting of April 7, 2010 were approved upon a motion by Mr. Snively, a second by Ms. Blair, and unanimous affirmative votes from Ms. Blair and Mr. Snively, with Mr. Skomrock abstaining due to his absence from the last meeting.


Representatives from the American Legion Auxiliary introduced themselves and presented their plans for placement of a flowerbed in front of the cannon at the Newbury Center Cemetery.  The only concern expressed by the trustees was that the flowerbed not impede mowing operations; the Auxiliary said that they would maintain the flowerbed and it would only measure 5 ft. square.  They assured the trustees that they would continue to maintain the flowerbed going forward.  Mr. Snively expressed his concern that this flowerbed be positioned with input from those township employees who will be maintaining the overall cemetery landscaping.  The group intends to proceed once some donations are received.  The trustees gave approval for this project, subject to final review tomorrow to ensure correct placement, upon a motion by Ms. Blair, a second by Mr. Skomrock, and a unanimous affirmative vote.


Mr. Snively reported on a Scouting event held last Saturday at 1pm; the Scouts braved some pretty bad weather and turned out at Oberland Park for a cleanup event, picking up and disposing of a number of scrap items that they found on the property.  Mr. Snively presented an appreciation award plaque from the township to Mr. Craig Borsi, Scoutmaster of Pack 99.  In response to Mr. Borsi's offer to have the scouts help out on community projects, Mrs. Wishart mentioned the small vault structure located by the flagpoles and cannon at the center cemetery.  The vault is in need of re-shingling and other repairs to its roof.  Mrs. Endres mentioned the “Rocking Punderson” event being held July 10th by the Newbury Kiwanis group, and suggested that the scouts might want to get involved in assisting in the pre-event setup and post-event clean-up.


Mr. Snively said that there would be a Chagrin River Watershed Partners meeting to be held on May 5th, noting he is retaining his role as the board's primary liaison this year, with Ms. Blair remaining in the alternate position. 


Ms. Blair brought up the subject of current year compensation and benefits plans for township employees, and noted that the full-time employees covered by employee benefits were getting no raise for 2010, due to a large increase in healthcare premiums.  Ms. Blair recommended that the part-time employees not covered by the benefits plan receive a 2% increase for this year.  Mr. Skomrock noted that many in the private sector are getting no raises, along with seeing increases in deductions for healthcare, and said that he felt that 2% would be the maximum raise he would feel comfortable with giving.  Mr. Snively made a motion that Ann Wishart, Marcia Mansfield, Marge Hrabak, and John Mansfield each be given a 2% raise, effective 4/1/2010; Mr. Skomrock seconded this motion, which passed by unanimous vote.


The next item was a continuation of the discussion of the township cemetery plot pricing policy, as promised by the trustees at the March 18th meeting.  Ms. Blair reviewed what the ORC specifies in regards to the terms of sale and any deed for lots executed after July 24, 1986.  This section (517.07) also specifies the process by which a township may reclaim a previously reserved but unused grave through attempting to notify relatives and publication of notice in a newspaper of general circulation in the county.


Mr. Skomrock commented that on the township cemetery maps there were currently over 200 unused lots marked “R”, and asked Ms. Wishart to describe her efforts to date to identify who these lots were reserved for.  Ms. Wishart said that as time allows she has been reviewing the records and has determined that for a good percentage of the “R”s, the records do have a name associated with the plot.  Recent stories published regarding the cemetery lot issues in Newbury have resulted in a number of long-term residents visiting the Town Hall to investigate whether their family or known friends had any reserved lots that were not property documented in township records.  Once this process has been completed, the public notification process will be undertaken, after which any lots marked “R” which have not been assigned to a specific individual or family will be reclaimed by the township.  Ms. Blair commented that because the township now has a database system, now is the time to clean this issue up and free up plots for use by others.


Audience member Mr. Wilkes agreed that the process of consulting long-term residents, followed by public notice prior to vacation were good ideas, and suggested that the Panzica and NVFD electronic signs could be put to good use reminding passers-by to check with their relatives to make sure that anyone with a current lot reservation that is still needed knows that they need to contact the township to confirm this need and have it documented in the database system.


Mr. Snively discussed the rules and regulations of the cemetery, with Mrs. Endres providing current gravesite pictures illustrating examples of cemetery plots with items such as plants and ornamental decorations which were not in conformance with current rules and regulations.  It appears that in recent years there have been increasing instances of individuals placing items and border work around headstones after observing that others have not followed existing cemetery regulations in this regard.  Ms. Wishart said that she is now sending out a copy of the rules and regulations to families on all new burials.


The trustees next discussed possible revisions for regulations regarding pre-sale of gravesites.  The idea of either reducing the current $600 reservation fee, or having some or all of the opening and closing fee be waived as part of the current fee was discussed.  Mr. Snively remarked that only Newbury has the problem with unmarked “R” sites, because only Newbury provides a free gravesite.  It was reported by Mr. Wilkes that several townships bordering Newbury sold graves for less, and that some in the township would favor simply charging everyone including residents with an immediate need a fee of a few hundred dollars.  The eventual consensus was that the reservation (prearranged) price should be adjusted down from the recently adopted $600 to $300, with refunds to be issued for all reservations at the previous, higher rate.  Opening and closing fees will be maintained as-is.  The board took action to that effect, with Mr. Skomrock moving that the revised $300 fee for reserved graves be adopted immediately and that residents charged the $600 rate have the difference refunded to them, and that the pricing policy be reviewed on an annual basis.  Mr. Snively seconded this motion, which passed by unanimous vote.


It was reported by Mr. Snively that Susan Walker-Meere has tendered her resignation from the Zoning Commission.  It was noted that in addition to several good candidates identified in the recent search for members and alternates, former Zoning Inspector Steve Kitko had submitted his application for appointment.  Mrs. Endres recommended Mr. Kitko be considered for the opening created by Ms. Walker-Meere’s resignation, stating that Mr. Kitko was one of the most knowledgeable people in the township regarding zoning.  Mr. Kitko was appointed to the Zoning Commission position formerly held by Susan Walker-Meere upon a motion by Mr. Snively, a second by Mr. Skomrock, and a unanimous affirmative vote.


Mr. Skomrock brought up a parking problem currently being experienced in the Kiwanis Lake community.  Mr. Snively said there were a number of options available to deal with this problem.  It was suggested that Mr. Snively contact Jan Vondrasek to inform her that the board intends to start the process to establish a parking ban other than for specially authorized occasions, similar to action taken previously in Scranton Woods and the Hillview/Crestwood neighborhood.


Purchase Orders approved by signing prior to or at this meeting:


P.O. #






Brian Morton

 $    1,060.00



David Lair

 $      550.00




 $    1,610.00

Warrants approved by signing prior to or at this meeting:


Check #






Geauga County CIC

 $      120.00



Ann A. Wishart              - AW

 $      583.72



Douglas J. Zimperman        - DZ

 $    1,311.14



George Mansfield            - GM

 $    1,221.21



John H. Mansfield           - JM

 $      692.13



Jas. Rick Phifer            - JP

 $    1,352.28



Karen E. Endres             - KE

 $      107.01



Randal R. Hollis            - RH

 $    1,627.65



Randal O. Hollis            - ROH

 $    1,206.41



Timothy A. Mansfield        - TM

 $    1,230.33



Ohio Public Employees Deferred Comp. Pro

 $    1,625.00




 $      664.40



Farmers Welding Supply Inc.

 $      156.72



Chagrin Oil & Gas Co. Inc.

 $    1,443.03



Geauga County Maple Leaf

 $      194.00



Sunrise Springs Water Co. Inc.

 $        50.50



Diana Steffen

 $        56.75



David Snively

 $        15.00



Brian Morton

 $    1,060.00



Morton Salt Inc.

 $    2,339.16



Osborne Concrete & Stone Co.

 $    1,857.16



Reliance Standard Life Insurance

 $      448.53



Fastlane Truck Accessories

 $        75.00



First Quality Power Place

 $        22.65



Marshall Power Equipment

 $      288.68



Jones Equipment Inc.

 $      125.09




 $  19,873.55

EFT transactions processed prior to or at this meeting:








Marcia J. Mansfield

 $      227.02


Mr. Fagan reported briefly on the recent total loss fire on Arbor Trail.  Mrs. Blair reported that a meeting was held today regarding the Oberland Park pavilion, which should be underway by July.  This meeting was adjourned at 9:20 p.m., upon a motion by Mr. Snively, a second by Mr. Skomrock, and a unanimous affirmative vote.



__________________________________  ___________________________________    

Jan Blair – Chairman                          William Skomrock, Jr. – Vice Chairman



__________________________________  ___________________________________

            David Snively                                      David Lair – Fiscal Officer


A special meeting of the Board of Township Trustees, Newbury Township was called to order at 7:35 a.m., April 30, 2010 with all members present.  The meeting was held to discuss purchase of a lawn mower for cemetery maintenance, and other business. 

Quotes from three different suppliers on a 52" V+ 27HP Kohler Mower were compared and discussed.  The three bidders were:

1.  Chagrin Pet, Garden, & Power Eqp Supply @                 $8,777.00

2.  Alvord's Yard & Garden @                                                $7,999.20

3.  Marshall Power & Equipment @                                       $7,199.20

Trade-In allowance for the township’s old mower would be $500 

Randy Hollis requested the purchase of a Mulch Kit for a list price of $249, noting that if purchased with the Kohler Mower the cost would be $199.20.  Mr. Skomrock made a motion to purchase the Mower and Mulch Kit from Marshall Power & Equipment along with the trade-In at a bottom line cost of $6,898.40.  This motion was seconded by Mr. Snively, and adopted by a unanimous affirmative vote.  

Ms. Blair requested a motion from the floor to adopt Resolution 2010043001 which requests a transfer of funds @ $19,400 from 1000-410-323, Cemeteries/Maintenance to the following:  $9,000 to 1000-410-190, Cemeteries-Salaries, $ 9,000 to 1000-410-740, Cemeteries-Equipment and $1,400 to 1000-410-219 Cemeteries-Employers' Retirement Contributions

Mr. Snively made a motion to adopt the Resolution as presented, with a second by Mr. Skomrock, and a unanimous affirmative vote.  This meeting was adjourned at 7:50 a.m., upon a motion by Mr. Skomrock, a second by Mr. Snively, and a unanimous affirmative vote.