Trustees meeting 1-20-10

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., January 20, 2010, with all members present.  Minutes of the meetings of January 6, 2010 were approved upon a motion by Mr. Snively, a second by Mr. Skomrock, and a unanimous affirmative vote.

 

The trustees and fiscal officer discussed the 2010 Permanent Appropriation, reviewing the Certificate of Resources received from the County Budget Commission and discussing the appropriations made into each fund based on the resource total certified for each fund.  The 2010 Permanent Appropriation appears below:

 

ANNUAL APPROPRIATION RESOLUTION 2010012001

Fund

Account Number

 

Account Description

Appropriation

1000

1000-110-111-0000

 

Salaries - Trustees

$33,954.00

1000

1000-110-121-0000

 

Salary - Township Fiscal Officer

$19,806.00

1000

1000-110-131-0000

 

Salary - Administrator

$29,000.00

1000

1000-110-219-0000

 

Other -  Employer's Retirement Contributions

$17,000.00

1000

1000-110-221-0000

 

Medical/Hospitalization

$92,000.00

1000

1000-110-229-0000

 

Other -  Insurance Benefits

$7,000.00

1000

1000-110-230-0000

 

Workers' Compensation

$6,000.00

1000

1000-110-311-0000

 

Accounting and Legal Fees

$2,000.00

1000

1000-110-312-0000

 

Auditing Services

$4,000.00

1000

1000-110-313-0000

 

Uniform Accounting Network Fees

$4,000.00

1000

1000-110-314-0000

 

Tax Collection Fees

$4,000.00

1000

1000-110-315-0000

 

Election Expenses

$4,000.00

1000

1000-110-330-0000

 

Travel and Meeting Expense

$2,000.00

1000

1000-110-380-0000

 

Insurance and Bonding

$6,000.00

1000

1000-110-410-0000

 

Office Supplies

$3,000.00

1000

1000-110-599-0000

 

Other - Other Expenses

$1,200.00

1000

1000-110-740-0000

 

Machinery, Equipment and Furniture

$8,000.00

1000

1000-120-190-0000

 

Other -  Salaries

$3,000.00

1000

1000-120-219-0000

 

Other -  Employer's Retirement Contributions

$600.00

1000

1000-120-323-0000

 

Repairs and Maintenance

$7,000.00

1000

1000-120-350-0000

 

Utilities

$14,000.00

1000

1000-120-490-0000

 

Other - Supplies and Materials

$1,500.00

1000

1000-120-590-0000

 

Other Expenses

$500.00

1000

1000-120-730-0000

 

Improvement of Sites

$10,000.00

1000

1000-130-150-0000

 

Compensation of Board and Commission Members

$3,600.00

1000

1000-130-190-0000

 

Other -  Salaries

$38,000.00

1000

1000-130-219-0000

 

Other -  Employer's Retirement Contributions

$6,000.00

1000

1000-130-345-0000

 

Advertising

$1,500.00

1000

1000-130-490-0000

 

Other - Supplies and Materials

$2,200.00

1000

1000-130-590-0000

 

Other Expenses

$5,000.00

1000

1000-190-359-0000

 

Other -  Utilities

$8,500.00

1000

1000-190-599-0000

 

Other - Other Expenses

$20,000.00

1000

1000-220-360-0000

 

Contracted Services

$70,000.00

1000

1000-310-360-0000

 

Contracted Services

$20,000.00

1000

1000-320-360-0000

 

Contracted Services

$8,000.00

1000

1000-410-190-0000

 

Other -  Salaries

$4,800.00

1000

1000-410-219-0000

 

Other -  Employer's Retirement Contributions

$600.00

1000

1000-410-323-0000

 

Repairs and Maintenance

$22,000.00

1000

1000-610-590-0000

 

Other Expenses

$33,000.00

1000

Total

 

General Fund

$522,760.00

2011

2011-330-360-0000

 

Contracted Services

$18,000.00

2011

Total

 

Motor Vehicle License Tax Fund

$18,000.00

2021

2021-330-360-0000

 

Contracted Services

$52,000.00

2021

2021-330-420-0000

 

Operating Supplies

$60,000.00

2021

2021-330-720-0000

 

Buildings

$9,000.00

2021

Total

 

Gas Tax Fund

$121,000.00

2031

2031-330-323-0000

 

Repairs and Maintenance

$15,000.00

2031

2031-330-350-0000

 

Utilities

$15,000.00

2031

2031-330-360-0000

 

Contracted Services

$50,000.00

2031

2031-330-380-0000

 

Insurance and Bonding

$6,000.00

2031

2031-330-490-0000

 

Other - Supplies and Materials

$115,000.00

2031

2031-330-590-0000

 

Other Expenses

$3,000.00

2031

2031-330-740-0000

 

Machinery, Equipment and Furniture

$170,000.00

2031

2031-390-314-0000

 

Tax Collection Fees

$6,000.00

2031

Total

 

Road and Bridge Fund

$380,000.00

2041

2041-410-430-0000

 

Small Tools and Minor Equipment

$600.00

2041

2041-410-490-0000

 

Other - Supplies and Materials

$600.00

2041

2041-410-590-0000

 

Other Expenses

$300.00

2041

2041-410-730-0000

 

Improvement of Sites

$9,000.00

2041

Total

 

Cemetery Fund

$10,500.00

2111

2111-220-230-0000

 

Workers' Compensation

$3,000.00

2111

2111-220-360-0000

 

Contracted Services

$230,000.00

2111

2111-220-590-0000

 

Other Expenses

$130,000.00

2111

2111-390-314-0000

 

Tax Collection Fees

$6,500.00

2111

Total

 

Fire Levy Fund

$369,500.00

2141

2141-330-190-0000

 

Other -  Salaries

$320,000.00

2141

2141-330-219-0000

 

Other -  Employer's Retirement Contributions

$48,000.00

2141

2141-330-221-0000

 

Medical/Hospitalization

$92,000.00

2141

2141-330-229-0000

 

Other -  Insurance Benefits

$8,000.00

2141

2141-330-230-0000

 

Workers' Compensation

$10,000.00

2141

2141-330-360-0000

 

Contracted Services

$260,000.00

2141

2141-330-590-0000

 

Other Expenses

$6,000.00

2141

2141-390-314-0000

 

Tax Collection Fees

$12,000.00

2041

Total

 

Road Levy Fund

$756,000.00

 

Grand Total

 

All Funds

$2,177,760.00

 

Ms. Blair moved that the 2010 Permanent Appropriation be adopted; Mr. Skomrock seconded this motion, which passed by unanimous vote.

 

 

 

 

Blanket Certificates approved by signing prior to or at this meeting:

B.C. #

Date

Payee

 Amount

    24-2010

1/16/2010

Various Vendors

 $  86,521.38

    25-2010

1/16/2010

Various Vendors

 $  18,000.00

    26-2010

1/16/2010

Various Vendors

 $  86,544.15

    27-2010

1/16/2010

Various Vendors

 $    5,600.00

    28-2010

1/16/2010

Various Vendors

 $    2,000.00

    29-2010

1/16/2010

Various Vendors

 $    6,000.00

    30-2010

1/16/2010

Various Vendors

 $    1,500.00

    31-2010

1/16/2010

Various Vendors

 $    3,000.00

    32-2010

1/16/2010

Various Vendors

 $  12,000.00

    33-2010

1/16/2010

Various Vendors

 $      750.00

    34-2010

1/16/2010

Various Vendors

 $    1,000.00

    35-2010

1/16/2010

Various Vendors

 $    2,000.00

    36-2010

1/16/2010

Various Vendors

 $    4,000.00

    37-2010

1/16/2010

Various Vendors

 $    7,500.00

    38-2010

1/16/2010

Various Vendors

 $    1,500.00

    39-2010

1/16/2010

Various Vendors

 $    7,000.00

    40-2010

1/20/2010

Various Vendors

 $    3,000.00

 

 

Total:

 $247,915.53

Purchase Orders approved by signing prior to or at this meeting:

 

P.O. #

Date

Payee

 Amount

     1-2010

1/20/2010

Geauga County Treasurer

 $    1,498.10

     2-2010

1/20/2010

Chagrin Oil & Gas Co. Inc.

 $    1,506.08

     3-2010

1/20/2010

Snap-On Tools

 $      364.95

 

 

Total:

 $    3,369.13

Warrants approved by signing prior to or at this meeting:

 

Check #

Date

Payee

 Amount

26313

1/12/2010

Geauga County Township Association

 $      308.00

26323

1/12/2010

Misprinted Warrants  26314 to  26323

 $             -  

26324

1/18/2010

Ann A. Wishart              - AW

 $      535.59

26325

1/18/2010

Douglas J. Zimperman        - DZ

 $    2,425.85

26326

1/18/2010

George Mansfield            - GM

 $    2,271.58

26327

1/18/2010

John H. Mansfield           - JM

 $      624.57

26328

1/18/2010

Jas. Rick Phifer            - JP

 $    2,538.33

26329

1/18/2010

Karen E. Endres             - KE

 $      956.87

26330

1/18/2010

Marcia J. Mansfield         - MM

 $      230.34

26331

1/18/2010

Randal R. Hollis            - RH

 $    3,089.78

26332

1/18/2010

Randal O. Hollis            - ROH

 $    2,022.08

26333

1/18/2010

Timothy A. Mansfield        - TM

 $    2,155.49

26334

1/18/2010

Ohio Public Employees Deferred Comp. Pro

 $      690.00

26335

1/20/2010

Chagrin Oil & Gas Co. Inc.

 $    2,332.66

26336

1/20/2010

Morton Salt Inc.

 $    2,446.29

26337

1/20/2010

First Energy

 $    1,607.92

26338

1/20/2010

Concord Road Equipment Mfg.

 $      104.13

26339

1/20/2010

Geauga County Maple Leaf

 $        30.00

26340

1/20/2010

Cintas Corp.

 $      427.15

26341

1/20/2010

Hans' Truck & Trailer Repair, Inc.

 $      107.40

26342

1/20/2010

Sears Commercial One

 $      274.95

26343

1/20/2010

FASTENAL CO.

 $        52.35

26344

1/20/2010

Kimball-Midwest Inc.

 $        10.72

26345

1/20/2010

David Snively

 $        15.00

26346

1/20/2010

Allied Dealers Supply Co., Inc.

 $        13.45

26347

1/20/2010

Free Enterprises Inc.

 $    1,054.55

26348

1/20/2010

Morton Salt Inc.

 $    4,722.74

 

 

Total:

 $  31,047.79

 

Mr. Skomrock stated that the trustees were awaiting update on a possible widening project for the western end of Pekin Rd.  Mr. Skomrock reported on a notice from the County Engineer regarding the annual 33% weight reduction on area roads.  The trustees discussed county roads listed on a letter from the County Engineer, agreeing on the prioritization list as outlined by him.

 

Mr. Snively reported on his upcoming attendance at a Chagrin Valley Watershed Partners meeting on February 11th.  Mr. Snively noted that the 2010 contract with the Newbury Volunteer Fire Department appeared to be identical to the 2009 contract, and it was hoped that this agreement could be executed at the next meeting.  Mr. Snively also reported that the revised installation estimate for the streetlight at the intersection of Addington Court and Bell St. now appears to be early February.  Mr. Snively reported that the Kiwanis Lake right of way abandonment project was still awaiting final work by the County Engineer’s office prior to submission to the County Commissioners for action. Regarding the township’s proposed participation in the GovDeals auction plan, it was noted that the township’s assistant prosecuting attorney has approved the GovDeals contract as to legal form.  

 

Ms. Blair discussed the current status of the HUD grant project for the Oberland Park project.  It was her recommendation that fees submitted by Hess and Associates for park planning be paid from the HUD grant, rather than township general fund monies.  The other trustees agreed with this approach.  Ms. Blair stated that she wants to schedule a joint meeting on 1/30 or 2/6 with the Board of Zoning Appeals and the Zoning Commission, once the selections to fill open positions are made.  Ms. Blair also reported on the Township Association dinner held last week hosted by Newbury Township at Punderson.

 

Mr. Snively brought up the issue of a problem with parking on Grace Street, caused by a resident that has a large tow truck either parked in their driveway or left on the street, which was resulting in problems with snow plowing on the street.  It was suggested that the process to initiate a no-parking zone be started if a majority of the residents want action.   It appears according to Mrs. Endres that the tow truck may be operating out of the Grace Street location as a satellite business location, which is in violation of township zoning.  The trustees decided that they would delay any specific action for another couple of weeks and Mrs. Endres will continue to gather data.

 

Correspondence received since the last meeting was reviewed by Ms. Blair.  The trustees discussed selection of ZBA members.  Ms. Blair moved to retain Mary Lee Brezina.  Mr. Skomrock seconded this motion, which passed by unanimous vote.  Mr. Snively suggested that ideally, new members to a board be initially appointed as alternates, and then be advanced to a regular position, and in that spirit, moved that Ken Blair be appointed to replace Dean Eppley.   This motion died for lack of a second.  Mr. Skomrock commented that Mr. Bill Skomrock Sr. has proven his dedication and experience in zoning on both boards and while having been moved from positions over the years as trustees changed, he should be placed directly onto a membership position with the BZA and moved that he be appointed to this position.  Mr. Snively commented that appointing him to an alternate would provide opportunity to act as a regular member plus gain additional experience.  Mr. Skomrock stated that Mr. Skomrock Sr. has far more experience than any of the other applicants, and suggested that Mr. Blair be reappointed to the alternate position and that Mr. Skomrock Sr. be appointed as the regular member.  It was then suggested by Mr. Snively that Mr. Blair be considered for appointment to the one-year remaining term for Bill McCullam and be considered as first in line for appointment to a regular position in the coming year should a position open.  Mr. Snively moved that Bill Skomrock Sr. be appointed to assume the balance of Dean Eppley’s term.  Ms. Blair seconded this motion, which was passed with affirmative votes from Ms. Blair and Mr. Snively, with Mr. Skomrock abstaining.  Mr. Snively moved that Ken Blair be selected to fill the remainder of Bill McCullam’s term; Mr. Skomrock seconded this motion, which was passed with affirmative votes from Mr. Skomrock and Mr. Snively, with Ms. Blair abstaining.  Ms. Blair moved to appoint Chris Yeacker as a ZBA Alternate; Mr. Snively seconded this motion, which passed by unanimous vote.

 

Ms. Blair suggested that for the Zoning Commission, Lew Tomsic be appointed to Bill Skomrock Sr.'s remaining 1 year term and Judd Douglas be appointed to a full five-year term, and Susan Wagner appointed to Bob Ruckstuhl's two year remaining term as alternate and Susan Walker Meere be appointed to the remaining year of Judd Douglas' term as alternate.  Mr. Skomrock moved these appointments be approved as presented; Ms. Blair seconded this motion, which passed by unanimous vote.

 

This meeting was adjourned at 9:17 p.m., upon a motion by Mr. Skomrock, a second by Ms. Blair, and a unanimous affirmative vote.