Trustee's Meeting 07/2/2014

The regularly scheduled meeting of Newbury Township Trustees was called to order at 7:00 p.m., July 2, 2014, with all members present. Ms. Blair welcomed all to join in the pledge of allegiance. Mr. Quigley said that with Marcia on vacation the previous meeting’s minutes were unavailable and would be signed at the next trustee meeting.  Marge Hrabak will record tonight’s minutes.

 

Mr. Quigley asked the group to observe a moment of silence to honor Jim Leagan who passed away suddenly and his 22 years of faithful service with the Newbury Volunteer Fire Dept.

 

Doug Zimperman reported 57 calls for June.  He discussed equipment replacement – the ’98 pick-up truck estimated at $ 44,000 for a new unit.  He outlined the bid procedure with a trade-in value sale.   He said the medicare sign-up went well with just a few more to complete.  The process was a little more complicated than first imagined in transferring paper records to electronic format.  Cleanup day went well even though it was not advertised as in previous years.  Seniors expressed “thanks” for good service.

 

Munn Road is 95% ready for re-paving – the right-of-way still needs more attention.

 

Flooding issues on Hillview Dr. near St. Helens indicate pipe replacement & upsizing to a concrete 30” pipe is required.  The county or the Newbury Road Dept. are the two replacement options discussed.  Nick Gorris estimated the county cost at $11,700 with work completed within one week.  Doug Zimperman estimated material costs at $7000 and agreed to get several local contractor bids for installation.

 

Mr. Skomrock reported a complaint from Mr. Hoenigman that water from the Teague property was backing up and not being drained by the state pipe flowing east.

 

Mr. Quigley asked Mr. Zimperman about purchase (300 tons in 2013) and delivery of winter road salt.  Bid requests will be published for the salt shed replacement.  Discussion continued regarding best preservation practices: stain vs. paint on trusses and stone block bin dividers at $125 each.

 

Mr. Quigley discussed the standard contract rental policy requiring cleanup after every event.  He said Newbury’s cemetery charges were in line with other cemeteries  he checked in this area.

 

Jan Blair reported on the June 30th meeting regarding the new Veteran’s Memorial Park:

  1. Preston Superstore is donating a 2014 Chevrolet Equinox LS ($25,300 value) to be raffled off 11/18/14,

  2. American Legend is selling 2000 tickets at $25 each, Twp & Bruce/Sue Cavalier assisting,

  3. Car will be displayed July 4 at Fairgrounds, 2 p.m. till fireworks end,

  4. Asks D. Zimperman to promote Veterans Park at any large gathering & Market Day Saturdays,

  5. Car will be on display at proposed Veteran’s Memorial Park and other Newbury locations, St. Helens, Zeppee’s etc.

     

    Mr. Skomrock said the trustees are not allowed to sell tickets per ORC regulations.  He suggested the board waive the NZC sign restrictions for the proposed car displays.

    Mr. Quigley so moved, Ms. Blair seconded the motion that passed by unanimous vote.

     

    Ms. Blair reported the township insurance carried a $500 deductible to cover the claim to eradicate the graffiti spray damage done to the dugout at Oberland Park Friday night and repaired by the Rec Board Sunday afternoon.  A report was filed with the sheriff and also noted on social media.

     

    Ms. Blair said there would be a meeting 7/7/14 to evaluate ticket sales and donations.

    She said Kathy Shanholtzer at Middlefield Bank was also cooperating.

     

    The trustees are completing their application for 40% matching funds for the Veterans Memorial Park by the July 28, 2014 deadline.  Questions remain as to how the property value and car raffle funds will be evaluated.

     

    Mr. Skomrock moved to waive the $420 zoning application fees for the property at 11545 Bell Rd.  The applicant had a purchase contract contingent on BZA approval – BZA denied on 6/3/14 – no purchase was completed.  Ms. Blair seconded the motion that passed unanimously.

     

    Mr. Skomrock said there were 229 June 911 calls, slightly more than the > 200 calls per month for the past 4 years.  He also asked that the alarm system be renewed to cover the replacement windows on the back porch area at the Legend building.

     

    Ms. Blair said she would like to market the Burger’s 72 acres with the Grange Park property together and separately at a future trustee meeting outlining particulars.  She said the Zoning Inspector computer needs replacement; she’ll ask Steve for a quote and arrange for monitor disposal.

     

    Mr. Quigley asked Ms. Hrabak whether funds were still available to tear down a house at 15454 Lakeshore Dr. owing back taxes in Little Punderson; it has been reported to the sheriff as a drug house, total interior is a disaster, the Health Dept. & Little Punderson Community are cooperating. 

     

    Mr. Quigley read a letter he received from David Snively who will be living in Florida and asked to be removed from serving on the Park Board – so there will now be a vacancy.  He distributed copies of the 538 USDA application requirement for board review.

     

    He distributed bid specifications for the salt shed replacement to the board.  Mr. Zimperman made several suggestions for upgrades and/or changes to the bid.  Mr. Quigley said the trustees could open the returned bids the same day as the closing day. 

     

    Questions were asked about the driveway drain on Auburn Rd.  It was noted that material has been disappearing from the re-cycling bins – Trent Anderson will review.

     

    Ms. Blair moved and Mr. Skomrock seconded the motion to adjourn the meeting at 8:30 p.m.  The motion passed by unanimous vote.

     

     

    Warrants approved by signing prior to or at this Meeting:

     

Warrant

Number

Date

Amount

Vendor

Status

    25-2014

7/2/14

$114.93

NAPA Auto Parts Middlefield

V

    25-2014

7/2/14

$114.93

NAPA Auto Parts Middlefield

V

    26-2014

6/26/14

$22.87

Midwest Land Clearing, Inc.

V

    28-2014

7/3/14

$3,568.08

Middlefield Bank

O

    29-2014

6/30/14

$1,550.90

Medical Mutual Of Ohio

C

30134

7/2/14

$6,150.00

Klerco Construction

O

30135

7/2/14

$396.15

Han's Freightliner of Cleveland

O

30136

7/2/14

$329.94

Windstream

O

30137

7/2/14

$12.43

Susan Wagner

O

30138

7/2/14

$86.21

Turney Home and Auto

O

30139

7/2/14

$549.27

First Energy

O

30140

7/2/14

$88.89

Geauga County Building Dept.

O

30141

7/2/14

$386.02

Delta Dental

O

30142

7/2/14

$121.61

VSP

O

30143

7/2/14

$220.00

Patsy Keyes

O

30144

7/2/14

$82.00

Aris Company

O

30145

7/2/14

$34.99

Tractor Supply Co.

O

30146

7/2/14

$38.16

M.T. Business Technologies

O

30147

7/2/14

$4,132.90

Shalersville Asphalt Co.

O

30148

7/2/14

$9.86

FASTENAL CO.

O

30149

7/2/14

$588.78

Speedway SuperAmerica

O

30150

7/2/14

$22.87

Midwest Land Clearing, Inc.

O

30151

7/2/14

$114.93

NAPA Auto Parts Middlefield

O

30152

7/3/14

$732.42

Janice M. Blair

O

30153

7/3/14

$1,151.26

Randal O. Hollis

O

30154

7/3/14

$962.29

Randal R. Hollis

O

30155

7/3/14

$196.60

Marge Hrabak

O

30156

7/3/14

$603.24

Michael J Joyce

O

30157

7/3/14

$1,222.37

George Mansfield

O

30158

7/3/14

$737.42

John H. Mansfield

O

30159

7/3/14

$757.11

Marcia J. Mansfield

O

30160

7/3/14

$1,240.39

Timothy A. Mansfield

O

30161

7/3/14

$768.13

Glen E. Quigley

O

30162

7/3/14

$528.11

William J. Skomrock Jr.

O

30163

7/3/14

$133.20

Susan R Wagner

O

30164

7/3/14

$1,326.65

Douglas J. Zimperman

O

30165

7/3/14

$450.00

Ohio Public Employees Deferred Comp. Program

O

30166

7/3/14

$849.74

Treasurer of State

O

30167

7/3/14

$6,614.62

Ohio Public Employees Retirement System

O

 

 

Purchase Orders approved by signing prior to or at this meeting:

 

 

Blanket Purchase Orders approved by signing prior to or at this meeting:

 

 

This meeting was adjourned at 7:39 P.M., upon a motion by Ms. Blair with a second by Mr. Quigley and a unanimous affirmative vote by all.

 

 

Minutes taken and submitted by Marge Hrabak.

 

__________________________________  ___________________________________    

Glen Quigley - Chairman             William Skomrock, Jr.- Vice Chairman

 

 

__________________________________  ____________________ABSENT________

            Jan Blair                                                 Marcia Mansfield – Fiscal Officer