Trustee Minutes 8/24/2016

The special meeting of Newbury Township Trustees was called to order by Glen Quigley at 7:00 p.m., August 24 2016, with Glen Quigley, Bill Skomrock, Jr. and Jan Blair present

Ms. Mansfield discussed the 2017 budget hearing. The County Budget Commission did not accept the budget and we are to submit a new budget for 2017. The Trustees and the Fiscal Officer discussed at length why we have a carryover in our general fund that appears to be increasing to the Budget Commission.

The Township discussed the $420,000 in estate tax in 2012, and the $20,700 in 2015. The township has never expected to receive or has budgeted for these amounts. The township also knows that the State of Ohio can come back to the township if the estate amends their tax returns and ask for the funds back from the township with interest and penalties. This has happed to the township already in the amount of $52,900 that was required to be paid back to the Auditor. During that payback discussion in 2014 Ms. Mansfield questioned the additional $79,000 in interest that was being charged the Township. The Township only received these funds and had nothing to do with the approval of State tax returns. The State agreed and the $79,000 in interest was waived.

The Trustees noted that our beginning balance was up in 2013 due to the estate tax received in 2012. In 2014 the beginning balance was up, due to cuts in spending as the State was beginning to reduce its funding of local government. In 2015 the beginning balance was down and in 2016 it was up due to estate tax received in 2015 and continued cost cutting because of decreasing state funding.

In the past Trustees had discussed the future outlook for the Township and realized that without cost cutting we would be going back to the tax payers and asking for more tax dollars. The original plan was to cut spending where we could and slowly use up the estate tax dollars that we had received. Providing a cushion if the State wanted any of the estate tax back, and not having to ask taxpayers for funds for general operating.

The Trustees then discussed a new plan to use the funds that the Budget Commission is forcing the township to use or loose the inside mills it currently gets.

The Trustees agreed to make repairs to facilities that we have known would be needed soon. The Trustees are working on a list of items that need repair and then will prioritize them and start making repairs in 2016 if time allows and 2017. The Trustees also agreed to look at the repairs needed and if there is a way to save tax payer dollars in future years, while making the repairs. Such as insulation, lights etc. If we can save taxpayer funds while making repairs, this will save funds in the future.

Ms. Mansfield presented a new budget with reduced spending for 2016 creating a larger carry over for the beginning for 2017 then currently planned, but still less that what was carried over at the beginning of 2016. We will provide $200,000 in 2017 for capital improvements to township assets, reducing the 2017 carryover even more.

Mr. Quigley asked for a motion to adopt the revised tax budget for 2017. Motion to accept the 2017 revised budget was made by Mr. Skomrock and 2nd by Ms. Blair and a unanimous affirmative vote by all.

Warrants approved by signing prior to or at this Meeting:

Purchase Orders approved by signing prior to or at this meeting:

Blanket Purchase Orders approved by signing prior to or at this meeting:



Mr. Skomrock moved and Ms. Blair seconded the motion to adjourn the meeting at 7:53p.m. The motion passed by unanimous vote.