Trustee Minutes 4/16/2014


The Records Commission meeting was called to order at 6:45 PM, April 16, 2014 with Mr. Quigley and Ms. Mansfield present. Ms. Mansfield presented a list of records for destruction. A motion to dispose of the records was made by Mr. Quigley, a 2nd by Ms. Mansfield and a unanimous affirmative vote by all. This meeting was adjourned at 6:50 PM by a motion from Mr. Quigley and a 2nd by Ms. Mansfield and a unanimous affirmative vote by all.


The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:00 p.m., April 16, 2014, with Ms. Blair, Mr. Skomrock and Mr. Quigley present.

Minutes of the March 20, 2014 were approved by a motion by Ms. Blair, 2nd by Mr. Quigley and a unanimous affirmative vote by all. Mr. Skomrock abstained due to absence at this meeting.

Ms. Mansfield presented the March 2014 financials for approval. Mr. Skomrock motioned to approve the financials as presented, 2nd by Ms. Blair, and a unanimous affirmative vote by all.

Ms. Mansfield asked for Resolution 20140416-01 increase 2014 appropriations by $187,609.48. This is an increase of $37,609.48 to the General Fund and $75,000 2141 Road District and $75,000 to 2031 Road and Bridge. The additional amounts to the Road District and the Road and Bridge funds will be transferred to the Capital Improvement accounts in the future. A motion was made to accept make the addition appropriations by Ms. Blair 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

Ms. Mansfield presented 2 cemetery deeds for signature for Kenneth R. Starrett and Rea Larue Starrett, Munn Cemetery lot 953 graves 2 and 1.

Mr. Zimperman reported 47 calls for the Fire Department for March 2014. The Memorial Day parade was discussed the American Legion will be participating in this during 2014.

The BZA opening was discussed a motion to appoint Ed Meyers for the unexpired term to fill Mr. Skomrock’s vacated position, motion by Ms. Blair, 2nd by Mr. Skomrock and a unanimous affirmative vote by all. The opening on zoning commission was discussed for the alternate position, motion to appoint Jessica Rivera by, Ms. Blair, 2nd Mr. Skomrock and a unanimous affirmative vote by all.

The county engineer attended this meeting to discuss road paving for 2014. The Township decided to pave Hillview and Wake Robing. Resolution 20140416-03 resolution of convenience and necessity for the asphalt resurfacing of Hillview and Wake Robin Drive, motion by Mr. Skomrock, 2nd Ms. Blair and a unanimous affirmative vote by all.

The county engineer then discussed the bidding process. Resolution 20140416-02 to put the Improvement of Hillview and Wake Robin out to bid, motion by Mr. Skomrock, 2nd by Ms. Blair and a unanimous affirmative vote by all..

Next meeting Township Trustee meeting will be May 14, 2014 at 7:00, with road bid opening at 7:30 PM.

In attendance at this meeting were the BZA and commission members for the tri board meeting. Mr. Quigley spoke on the mission statement for zoning. Then he opened the discussion to comments.

Ms. Sue Wagner indicated that they are looking at possibly making some of the professional office (po) to b3. Discussion continued on professional office zoning. Ms. Wagner also indicated they are looking into junk vehicles and possible zoning on them. Mr. Quigley indicated that the zoning on junk vehicles was in the ORC, Ms. Wagner indicated she had contacted Dave Dettrick about possibly changes that could be made and still be in compliance with the ORC.

Mike Nelson has been meeting regularly with the county trying to clean up the zoning resolution and trying to clear up some of the wording, spelling, formatting etc.

Senior housing was discussed and the need for it is great. They are discussing the idea of rentals for seniors. Zoning, density and utilities are some of the things that would have to be addressed.

Mr. Quigley would like to see the completion of the revised zoning resolution.

Mr. Hudak asked if there were any changes that could be made to make the other board’s job easier, so there are not so many appeals.

Mr. Fidel discussed conditional use, this could make a few less appeals.

Mr. Yeager indicated that maybe they should discuss in-law suites. Some kind of control would be needed so the suites did not become rentals in the future. He also discussed reviewing all zoning districts between 44 and Sperry.

Discussion turned to the progress on the Veterans Park, an update was given. The Township has also applied for a grant to do paving and a sidewalk at the American Legion building.

Mr. Zimperman reported for the road department, he is getting estimates for road stripping. They will be stripping on Hillview with the new paving.

Mr. Skomrock asked if Mr. Zimperman had any need for “issue 2” projects. Burton is looking at Hotchkiss and was wondering if we wanted to also apply. Mr. Zimperman indicated this would be a good idea for Hotchkiss. His second choice would be Pekin or Music.

Mr. Zimperman discussed Munn Cemetery driveway paving. The trustees asked him to get a quote on paving the driveway.

Mr. Quigley reported a resident on Kidd Dr. wanted the Township to repair their road. The Township cannot do this as it is a private road and Township funds cannot be used for this.

The American Legion needed a letter from the Township indicating that they would accept a track vehicle and that there would be a location for it to be parked, a motion was made by Mr. Skomrock, 2nd by Ms. Blair and a unanimous affirmative vote by all.

Mr. Skomrock reported 180 sheriff calls for March 2014

Mr. Skomrock attended the Cars and Crafts show at the school had indicated about 8-10 tents on April 12, 2014. He said the turnout was light, but it was the first year.

Warrants approved by signing prior to or at this Meeting:

Warrant Number Date Amount Payee Status
13-2014 4/3/14 $3,397.24 Middlefield Bank O
14-2014 3/31/14 $5,780.99 Medical Mutual Of Ohio C
29905 4/3/14 $732.42 Janice M. Blair O
29906 4/3/14 $1,357.08 Randal O. Hollis O
29907 4/3/14 $317.21 Randal R. Hollis O
29908 4/3/14 $174.17 Marge Hrabak O
29909 4/3/14 $738.97 Michael J Joyce O
29910 4/3/14 $1,403.91 George Mansfield O
29911 4/3/14 $764.71 Marcia J. Mansfield O
29912 4/3/14 $1,416.87 Timothy A. Mansfield O
29913 4/3/14 $768.13 Glen E. Quigley O
29914 4/3/14 $549.80 William J. Skomrock Jr. O
29915 4/3/14 $284.38 Susan R Wagner O
29916 4/3/14 $1,563.62 Douglas J. Zimperman O
29917 4/3/14 $450.00 Ohio Public Employees Deferred Comp. Program O
29918 4/3/14 $805.01 Treasurer of State O
29919 4/3/14 $5,968.94 Ohio Public Employees Retirement System O
29920 4/1/14 $134.94 Turney Home and Auto O
29921 4/1/14 $38.36 Advance Auto Parts- HSBC Bus. Sol. O
29922 4/1/14 $414.89 1st Ayd Corporation O
29923 4/1/14 $3.30 Airgas USA, LLC O
29924 4/1/14 $588.41 Concord Road Equipment Mfg. O
29925 4/1/14 $67.97 Kimball-Midwest Inc. O
29926 4/1/14 $282.49 FASTENAL CO. O
29927 4/1/14 $706.02 Morton Salt Inc. O
29928 4/1/14 $341.92 Windstream O
29929 4/1/14 $20.00 City of Solon O
29930 4/1/14 $160.00 Geauga County Township Association O
29931 4/1/14 $642.05 Business Card O
29932 4/1/14 $35.00 William Skomrock, Sr. O
29933 4/1/14 $288.90 Ronyak Bros. Paving Inc. O
29934 4/1/14 $275.00 Patsy Keyes O
29935 4/1/14 $225.00 P.B. Alarm O
29936 4/1/14 $14.54 Waste Management of Ohio Inc. O
29937 4/1/14 $181.34 Speedway SuperAmerica O
29938 4/1/14 $1,692.08 Dominion East Ohio Gas O
29939 4/1/14 $44.47 Susan Wagner O
29940 4/1/14 $24.00 M.T. Business Technologies O
29941 4/1/14 $22.61 FASTENAL CO. O
29942 4/1/14 $104.00 Sunrise Springs Water Co. Inc. O
29944 4/3/14 $29.19 Delta Dental O
29946 4/3/14 $9.29 VSP O
29947 4/1/14 $347.40 Delta Dental O
29948 4/1/14 $109.43 VSP O
29949 4/18/14 $1,151.26 Randal O. Hollis O
29950 4/18/14 $738.97 Michael J Joyce O
29951 4/18/14 $1,222.37 George Mansfield O
29952 4/18/14 $1,240.39 Timothy A. Mansfield O
29953 4/18/14 $324.62 Susan R Wagner O
29954 4/18/14 $1,376.55 Douglas J. Zimperman O
29955 4/15/14 $1,039.44 Han's Freightliner of Cleveland O
29956 4/15/14 $1,690.86 Countryside Truck Service, Inc. O
29957 4/15/14 $429.60 Best Sand Corp. O
29958 4/15/14 $931.10 Western Reserve Farm Co-op O
29959 4/15/14 $130.50 Ronyak Bros. Paving Inc. O
29960 4/15/14 $101.52 Hemly Tool Supply Inc. O
29961 4/15/14 $69.26 Turney Home and Auto O
29962 4/15/14 $1,535.66 Marshall Power Equipment O
29963 4/15/14 $1,800.00 Trushel Excavating Inc. O
29964 4/15/14 $5,876.26 Medical Mutual Of Ohio O
29965 4/15/14 $70,000.00 Newbury Volunteer Fire Department O
29966 4/15/14 $357.76 Cintas Corp. O
29967 4/15/14 $120.00 Burnham & Flower of Ohio, Inc. O
29968 4/15/14 $50.00 Newbury Printing Co. O
29969 4/15/14 $726.00 Treasurer of State O
29970 4/15/14 $2,841.28 First Energy O
29971 4/15/14 $132.08 Airgas USA, LLC O
29972 4/15/14 $86.28 Preston Ford O
29973 4/15/14 $4,078.30 Chagrin Oil & Gas Co. Inc. O
29974 4/15/14 $564.00 Kolsom Tires O
29975 4/15/14 $368.82 Kimball-Midwest Inc. O
29976 4/15/14 $164.95 The Flag Store, LLC O
29977 4/15/14 $55.00 Ohio Time Corporation O
29978 4/18/14 $250.00 Ohio Public Employees Deferred Comp. Program O

Purchase Orders approved by signing prior to or at this meeting:

PO Number Date Amount Vendor

9-2014 3/24/14 $7,235.00 ScapeAbilities (John Suvak)
10-2014 3/31/14 $16,000.00 Southeastern Equipment
11-2014 4/10/14 $1,183.92 Marshall Power Equipment
12-2014 4/10/14 $1,800.00 Trushel Excavating Inc.
13-2014 4/10/14 $3,400.00 Treasurer of State

Blanket Purchase Orders approved by signing prior to or at this meeting:

This meeting was adjourned at 9:08 P.M., upon a motion by Mr. Skomrock with a second by Ms. Blair and a unanimous affirmative vote by all.

__________________________________ ___________________________________
Glen Quigley - Chairman William Skomrock, Jr.- Vice Chairman

__________________________________ ___________________________________
Jan Blair Marcia Mansfield – Fiscal Officer