Trustee Minutes 01/22/2014


The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:32 p.m., January 22, 2014, with Mr. Skomrock, Mr. Quigley and Ms. Blair present.

Minutes of the January 8, 2014 meeting were approved by a motion from Mr. Skomrock, 2nd by Ms. Blair and a unanimous affirmative vote by all.

Mr. Guy Munn, member of the School Board, spoke to the audience on the possible consolidation of the Newbury School District. The path is for consolidation at this time, where two districts come together and create one. The Berkshire and Newbury School Districts are looking to consolidate. They are doing this to have more control over how the process happens as compared to merging. This may require new buildings, with the residents paying a part of the cost. He indicated that the tax rate cannot be any higher than the highest rate in effect, which would be Newbury’s rate. There could be an issue on the November ballot.

Discussion then turned to appointments. Ms. Blair then moved to appoint Mike Joyce as Zoning Inspector, Mr. Skomrock 2nd the motion, which passed by unanimous affirmative vote.

Mr. Quigley had a resident call on a gas rig; Mr. Joyce checked on the gas well and found it was being capped.

Ms. Mansfield asked for approval of Resolution 20140122-01 to pass permanent appropriations for 2014. A motion to accept permanent appropriations as presented was made by Ms. Blair, 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

Resolution 2014 20140122-01

Newbury Twp 2014 Permanent Appropriation 2014

Account Number Account Name Appropriation
General Fund

1000-110-111-0000 Salaries - Trustees $33,954.00
1000-110-121-0000 Salary - Township Fiscal Officer $19,806.00
1000-110-131-0000 Salary - Administrator $25,000.00
1000-110-219-0000 Other - Employer's Retirement Contributions $17,000.00
1000-110-221-0000 Medical/Hospitalization $50,000.00
1000-110-229-0000 Other - Insurance Benefits $7,000.00
1000-110-230-0000 Workers' Compensation $5,000.00
1000-110-311-0000 Accounting and Legal Fees $8,000.00
1000-110-312-0000 Auditing Services $6,000.00
1000-110-313-0000 Uniform Accounting Network Fees $5,000.00
1000-110-314-0000 Tax Collection Fees $4,500.00
1000-110-315-0000 Election Expenses $6,000.00
1000-110-330-0000 Travel and Meeting Expense $2,500.00
1000-110-380-0000 Insurance and Bonding $7,000.00
1000-110-410-0000 Office Supplies $3,000.00
1000-110-599-0000 Other - Other Expenses $2,000.00
1000-110-740-0000 Machinery, Equipment and Furniture $7,000.00
1000-120-190-0000 Other - Salaries $3,000.00
1000-120-219-0000 Other - Employer's Retirement Contributions $800.00
1000-120-323-0000 Repairs and Maintenance $8,000.00
1000-120-350-0000 Utilities $15,000.00
1000-120-490-0000 Other - Supplies and Materials $1,500.00
1000-120-590-0000 Other Expenses $2,000.00
1000-120-730-0000 Improvement of Sites $40,000.00
1000-130-150-0000 Compensation of Board and Commission Members$4,000.00
1000-130-190-0000 Other - Salaries $30,000.00
1000-130-219-0000 Other - Employer's Retirement Contributions $6,000.00
1000-130-345-0000 Advertising $1,800.00
1000-130-490-0000 Other - Supplies and Materials $3,000.00
1000-130-590-0000 Other Expenses $5,000.00
1000-190-359-0000 Other - Utilities $5,000.00
1000-190-599-0000 Other - Other Expenses $110,000.00
1000-220-360-0000 Contracted Services $70,000.00
1000-310-360-0000 Contracted Services $25,000.00
1000-320-360-0000 Contracted Services $10,000.00
1000-410-190-0000 Other - Salaries $17,000.00
1000-410-219-0000 Other - Employer's Retirement Contributions $3,000.00
1000-410-323-0000 Repairs and Maintenance $6,000.00
1000-410-740-0000 Machinery, Equipment and Furniture $5,000.00
1000-610-590-0000 Other Expenses $ 10,000.00
______________________________________________________________________________________

Total: $589,860.00

MV License Tax Fund
2011-330-360-0000 Contracted Services $ 40,000.00
Gasoline Tax Fund
2021-330-360-0000 Contracted Services $ 25,000.00
2021-330-420-0000 Operating Supplies $ 78,000.00
2021-330-720-0000 Buildings $ 5,000.00
_______________________________________________________________________________________

Total: $ 108,000.00

Road and Bridge Fund
2031-330-190-0000 Other - Salaries $ 60,000.00
2031-330-219-0000 Other - Employer's Retirement Contributions $ 7,500.00
2031-330-221-0000 Medical/Hospitalization $ 10,000.00
2031-330-229-0000 Other - Insurance Benefits $ 3,000.00
2031-330-323-0000 Repairs and Maintenance $ 20,000.00
2031-330-350-0000 Utilities $ 15,000.00
2031-330-360-0000 Contracted Services $ 27,000.00
2031-330-380-0000 Insurance and Bonding $ 11,000.00
2031-330-490-0000 Other - Supplies and Materials $ 130,000.00
2031-330-590-0000 Other Expenses $ 3,000.00
2031-330-720-0000 Buildings $ 100,000.00
2031-330-740-0000 Machinery, Equipment and Furniture $ 40,000.00
2031-390-314-0000 Tax Collection Fees $ 6,000.00
_____________________________________________________________________________________

Total: $ 432,500.00

Cemetery Fund

2041-410-190-0000 Other - Salaries
2041-410-219-0000 Other - Employer's Retirement Contributions
2041-410-319-0000 Other - Professional and Technical Services $ 3,000.00
2041-410-420-0000 Operating Supplies
2041-410-430-0000 Small Tools and Minor Equipment $ 1,000.00
2041-410-490-0000 Other - Supplies and Materials $ 1,000.00
2041-410-590-0000 Other Expenses $ 2,000.00
2041-410-730-0000 Improvement of Sites $ 5,000.00
2041-410-740-0000 Machinery, Equipment and Furniture $ 6,000.00
_______________________________________________________________________________________

Total: $ 18,000.00

Fire Fund
2111-220-230-0000 Workers' Compensation $ 1,500.00
2111-220-360-0000 Contracted Services $ 230,000.00
2111-220-590-0000 Other Expenses $ 70,000.00
2111-390-314-0000 Tax Collection Fees $ 6,500.00
_______________________________________________________________________________________
Total: $ 308,000.00
Road Levy Fund
2141-330-190-0000 Other - Salaries $ 270,000.00
2141-330-219-0000 Other - Employer's Retirement Contributions $ 44,000.00
2141-330-221-0000 Medical/Hospitalization $ 70,000.00
2141-330-229-0000 Other - Insurance Benefits $ 8,000.00
2141-330-230-0000 Workers' Compensation $ 7,000.00
2141-330-360-0000 Contracted Services $ 260,000.00
2141-330-590-0000 Other Expenses $ 8,000.00
2141-330-790-0000 Other Capital Outlay/Buildings $ 100,000.00
2141-390-314-0000 Tax Collection Fees $ 12,000.00
_______________________________________________________________________________________
Total: $ 779,000.00
4901-760 General Fund Capital Projects (1000)
4902-760 Road and Bridge Capital Projects (2031)
4901-760 Road District Capital Projects (2141)
_______________________________________________________________________________________
TOTAL ALL FUNDS $2,275,360.00

Warrants approved by signing prior to or at this Meeting:

Warrant Number Date Amount Vendor Status
29747 1/18/14 $1,474.65 Randal O. Hollis O
29748 1/18/14 $901.68 Randal R. Hollis O
29749 1/18/14 $565.54 Michael J Joyce O
29750 1/18/14 $1,600.57 George Mansfield O
29751 1/18/14 $1,632.82 Timothy A. Mansfield O
29752 1/18/14 $239.11 Susan R Wagner O
29753 1/18/14 $1,845.54 Douglas J. Zimperman O
29754 1/18/14 $821.61 Douglas J. Zimperman O
29755 1/18/14 $240.00 Ohio Public Employees Deferred Comp. Program O
29756 1/22/14 $200.00 Geauga County Township Association O
29757 1/22/14 $200.00 Randal O. Hollis O
29758 1/22/14 $70.82 FASTENAL CO. O
29759 1/22/14 $12.00 Advance Auto Parts- HSBC Bus. Sol. O
29760 1/22/14 $303.38 Bortnick Tractor Sales, Inc. O
29761 1/22/14 $114.07 Airgas USA, LLC O
29762 1/22/14 $240.86 Newbury Auto Parts Inc. O
29763 1/22/14 $1,533.33 Chagrin Oil & Gas Co. Inc. O
29764 1/22/14 $12.45 DJM Sales, LLC O
29765 1/22/14 $4,048.57 Morton Salt Inc. O
29766 1/22/14 $141.00 Concord Road Equipment Mfg. O

Purchase Orders approved by signing prior to or at this meeting:

Blanket Purchase Orders approved by signing prior to or at this meeting:

Mr. Quigley then spoke on Zoning Commission appointments; they discussed the reappointment of Margaret Avalon until 2015 as an alternate, motion by Ms. Blair, 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

Mr. Skomrock then spoke on the More Grants that are available. These are for use for safety equipment and seminars. He will check to see if we have a need to apply for them.

Mr. Skomrock reported on the Sheriff’s Office report, he indicated that they are usually around 200 calls per month. Ms. Wagner had summarized the 2013 calls. No major problems were seen from the data.

Ms. Blair talked about the time clock policy and wanted to add a cell phone policy. Ms. Blair and Mr. Quigley will work on these policies.

Ms. Blair spoke about Munn Road paving and possibly sending a letter indicating that we are working on raising the funds to do that.

Mr. Skomrock discussed the annual certified mileage for Newbury Township roads were 38.865 miles.

Mr. Quigley spoke that Immpuliti was ready to help design the veterans park at no cost to the Township.

Mr. Quigley met with Soil and Water and we can go ahead with expansion of the parking lot at Oberland Park.

At PM the meeting was moved to Executive Session, to discuss the sale of township land, the meeting reconvened at PM with no decisions made.

Budget Hearing set for February 12th, 2014 at 7:00 PM.

At 8:48 P.M. Ms. Blair moved to go to Executive Session to discuss sale of Grange Park, 2nd by Mr. Skomrock, at 8:54PM the regular meeting resumed, with no decisions made.
Mr. Quigley made a motion to sell Grange Park, no second. Motion fell due to no 2nd.

This meeting was adjourned at 8:56 P.M.., upon a motion by Mr. Skomrock with a second by Ms. Blair and a unanimous affirmative vote by all.

__________________________________ ___________________________________
Glen Quigley - Chairman William Skomrock, Jr.- Vice Chairman

__________________________________ ___________________________________
Jan Blair Marcia Mansfi