Trustee Minutes 01/08/2014

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., January 8, 2014, with Mr. Skomrock, Mr. Quigley and Ms. Blair present.

Minutes of the December 30, 2013 meeting were approved by a motion from Mr. Skomrock, 2nd by Ms. Blair and a unanimous affirmative vote by all.

The December 2013 financial report was given by Ms. Mansfield, Mr. Skomrock motioned to accept the December financials as presented, 2nd Ms. Blair, and a unanimous affirmative vote by all.

Discussion then turned to appointments, Ms. Blair moved to appoint Ms. Marge Hrabak as Assistant Zoning Inspector/Secretary , 2nd by Mr. Skomrock, motion passed by unanimous affirmative vote. Ms. Mansfield swore Ms. Hrabak in as the Assistant Zoning Inspector/Secretary. All other appointments will be done at a future meeting when staff are present. Ms. Blair will contact staff and ask them to be at the next meeting, on January 22.

Mr. Fagan reported, for the fire department, that there were 625 calls for all of 2013, this was a record. There were 54 calls for December.

Mr. Quigley spoke about the fire department contract, and how the amount coming out of the general fund might fluctuate due to soft billing. The Trustees would like to add that wording to the contract. The payments near the end of the year would be adjusted as soft billing begins. Once soft billing becomes effective, residents will be notified.

Mr. Skomrock reported that there were 187 sheriff calls in December.

Ms. Blair reported medical coverage is taken care of. She suggested using the Medical Mutual website for wellness. She also reported that everything is in place for the Geauga Township Association meeting January 29th.

Mr. Quigley reported that there was a glitch in the recycling program, the mess that was there has been cleaned up and the new carrier is ready to go.

Mr. Quigley reported that he wanted to setup a budget meeting for February 12th at 7:00 PM.

Mr. Quigley reported that at the next meeting they would set tri-board meetings with the park and rec boards and the zoning and BZA boards.

It was noted that meeting times and dates would remain the same.

Warrants approved by signing prior to or at this Meeting:

Warrant Number Date Vendor Amount Status
29740 1/8/14 Patsy Keyes $220.00 O
29741 1/8/14 Sunrise Springs Water Co. Inc.  $84.00 O
29742 1/8/14 Airgas USA, LLC $161.08 O
29743 1/8/14 Dominion East Ohio Gas $222.49 O
29744 1/8/14 Cintas Corp. $361.38 O
29745 1/8/14 Medical Mutual Of Ohio $4,533.27 O
29746 1/8/14 NAPA Auto Parts Middlefield $39.87 O

Purchase Orders approved by signing prior to or at this meeting:

P.O. Number Date Vendor Amount

1-2014 1/6/14 Medical Mutual $ 18,000.00

Blanket Purchase Orders approved by signing prior to or at this meeting:

P.O. Number Date Vendor Amount
1-2014 1/6/14 various $1,000.00
2-2014 1/6/14 various $2,000.00
3-2014 1/6/14 various $500.00
4-2014 1/6/14 various $250.00
5-2014 1/6/14 various $2,000.00
6-2014 1/6/14 various $300.00
7-2014 1/6/14 various $300.00
8-2014 1/6/14 various $300.00
9-2014 1/6/14 various $2,000.00
10-2014 1/6/14 various $6,000.00
11-2014 1/6/14 various $4,000.00
12-2014 1/6/14 various $30,000.00
13-2014 1/6/14 various $2,000.00
14-2014 1/6/14 various $500.00

At 8:15 PM the meeting was moved to Executive Session, by a motion by Mr. Skomrock, 2nd by Ms. Blair, to discuss the sale of township land, the meeting reconvened at 8:34 PM with no decisions made.

This meeting was adjourned at 8:34 p.m., upon a motion by Mr. Skomrock with a second by Ms. Blair and a unanimous affirmative vote by all.

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Jan Blair - Chairman William Skomrock, Jr.- Vice Chairman

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Mr. Quigley Marcia