trustee meeting minutes June 17, 2009

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., June 17, 2009, with all members present.  

 

Arbor Trail repaving project bids were opened at this time; results were as follows:

The Shelly Company                          $131,744.00

Barbicas Construction Co.                  $138.187.50

Ronyak Paving Co.                            $122,070.00

Kokosing Construction Co.                 $112,375.00

Mr. Lair said that he would deliver the bids just opened to the County Engineer’s office to obtain a recommendation as to the lowest and best bid to be accepted for this project.

 

Minutes of the meeting of June 6, 2009 were approved upon a motion by Mr. Skomrock, a second by Mrs. Blair, and a unanimous affirmative vote.  It was noted that the new township website was live as of today.

 

Mrs. Endres spoke on behalf of Mrs. Hrabak, delivering a report on the latest Planning Commission meeting.  Mr. David Short, who works for ODOT has replaced Frank Gliha following his appointment as County Auditor and resignation as Munson Township Trustee.   SB 16, which permits licensing of adult businesses by townships and the Chagrin River Watershed Partners mitigation bank was discussed, as were updates on a couple of subdivisions in Auburn Township.  It was reported that Geauga County population might have decreased slightly between 2002 and 2008. 

 

Mrs. Endres also reported that the 2009-1 Zoning Amendment paperwork is now ready for execution by the Fiscal Officer and action by the trustees which will initially be to set the date of a public meeting to discuss the proposed amendment.  The trustees decided that they would hold a public meeting regarding this amendment on July 1st at 8:30p.m. during the regularly scheduled township meeting, upon a motion by Mr. Snively, a second by Mrs. Blair, and a unanimous affirmative vote.

 

Mr. Mezak said that the Park Board would like to postpone discussion of alternate pavilion designs until the next meeting.  He reported that the Park Board voted to go with a big rock to act as a sign at the entrance of the park; Park Board member Mark Fritsch provided a report on the estimated costs for this sign, providing an estimate from Keeney Sand & Stone, Inc. for $1838 for cleaning and inscribing the Oberland Park name on two sides of the stone.  Costs of providing a footer and crane installation of the 9-ton rock are not included in this price.  There was some discussion of both the footer construction and the size of the lettering on the sign, with Mr. Bill Skomrock Sr. expressing concern that the lettering be large enough that people driving by can read the sign.  Upon mention of the idea of establishing park hours, Mr. Ober said that the Park Board would consider that issue at tomorrow night's meeting.  The question of how construction of a new ball field might impact existing soccer fields was raised; it was agreed that the needs of all stakeholders have to be considered by the Park Board before any commitments are made, keeping in mind the strong interest by many to move forward with the construction of an additional ball field.  Another issue raised was looking for a way to get a commitment from the school to place a permanent restriction on the current ball field area of the school property, to try to ensure that this portion of the school property will always be available for recreational use, regardless of potential future use of the remainder of the school property, should consolidation with another district or other future event cause ownership of the school property to change.  The trustees briefly discussed a very well developed area of baseball fields in Huntsburg Township.  It was recognized that having a strong group of volunteers that continue to maintain the recreational facilities is critical. 

 

Mr. Snively said that the Wheeler Landscaping corrective work on the previously excavated field next to Auburn Rd. was on hold until the Park Board decides what it ultimately wants to do with that area.

 

Fiscal Officer Dave Lair recommended that a legal notice be placed in the News Herald newspaper regarding a 2010 Tax Budget Hearing to be held at the Town Hall on July 1st at 8:00 p.m.; the trustees agreed with this request.  Mr. Lair said that he would recommend spending budget increases for 2010 of 0% for all expenditure categories that can be controlled by the Trustees.  He added that while receipt of strong inheritance tax revenues in the last year have put the General Fund in a good position, the General Fund currently runs an operating deficit, with regular expenditures exceeding regular revenues by a significant margin, with only the receipt of inheritance tax revenues, which cannot be relied upon on a consistent basis, keeping the General Fund in good shape for the time being.

 

Purchase Orders approved by signing prior to or at this meeting:

 

P.O. #

Date

Payee

 Amount

    20-2009

6/6/2009

Moster's Plumbing

 $      416.00

    21-2009

6/6/2009

ScapeAbilities (John Suvak)

 $    1,660.00

    22-2009

6/7/2009

Ironwood Landscape, Inc.

 $      540.00

    23-2009

6/7/2009

Schwartz Land Surveying,Inc.

 $      645.00

 

 

Total:

 $    3,261.00

Warrants approved by signing prior to or at this meeting:

 

Check #

Date

Payee

 Amount

31493

6/6/2009

Burr Funeral Home

 $      100.00

31494

6/17/2009

Farmers Welding Supply Inc.

 $        97.92

31495

6/17/2009

ComDoc Inc.

 $      591.03

31496

6/17/2009

Goodyear Street & Hwy.

 $    1,384.00

31497

6/17/2009

Cintas Corp.

 $      325.52

31498

6/17/2009

Geauga County Treasurer

 $    1,276.41

31499

6/17/2009

Moster's Plumbing

 $      416.00

31500

6/17/2009

ScapeAbilities (John Suvak)

 $    2,140.00

31501

6/17/2009

Lab Safety Supply Inc.

 $      235.19

31502

6/17/2009

First Quality Sales

 $      145.50

31503

6/17/2009

Marshall Equipment

 $        43.58

31504

6/17/2009

Turney Home and Auto

 $        34.37

31505

6/17/2009

NAPA Auto Parts Middlefield

 $      295.28

31506

6/17/2009

U. S. Postmaster

 $        56.00

31507

6/17/2009

Jim Phifer

 $      150.00

31508

6/17/2009

Ryan Endres

 $      150.00

31509

6/17/2009

Chris Wilks

 $      150.00

31510

6/17/2009

Ironwood Landscape, Inc.

 $      540.00

31511

6/17/2009

Schwartz Land Surveying,Inc.

 $      645.00

31512

6/17/2009

Ann A. Wishart              - AW

 $      545.71

31513

6/17/2009

Douglas J. Zimperman        - DZ

 $    1,533.73

31514

6/17/2009

George Mansfield            - GM

 $    1,425.05

31515

6/17/2009

Jas. Rick Phifer            - JP

 $    1,580.74

31516

6/17/2009

Karen E. Endres             - KE

 $      965.51

31517

6/17/2009

Marcia J. Mansfield         - MM

 $      160.69

31518

6/17/2009

Randal R. Hollis            - RH

 $    1,926.10

31519

6/17/2009

Randal O. Hollis            - ROH

 $    1,310.29

31520

6/17/2009

Timothy A. Mansfield        - TM

 $    1,429.52

31521

6/17/2009

Ohio Public Employees Deferred Comp. Pro

 $      690.00

 

 

Total:

 $  20,343.14

 

Mr. Snively reported on the award of the NSP (Neighborhood Stabilization Program) grant of $440K to be used in the Kiwanis Lake community, and a meeting held with Karen Endres, Joni Stusek, and representatives of the Kiwanis Lake Community to come up with the most worthwhile way to spend the money.  Mr. Bill Majeski commented that it would be a good idea to try to promote increased home ownership in the community, as opposed to dwellings owned by others not living in the community; the trustees all agreed with this idea.  It was noted that a number of non-profits, including Habitat for Humanity and Western Reserve Communities, expressed interest in participating in this project.

 

Mr. Snively reported that Mia Moore with First Energy has informed him that they could provide installation of a streetlight at the intersection of Addington Court and Bell St., at an estimated price of $1500 to $2000, which is considerably less than was previously estimated.   After some discussion, Mrs. Blair moved that the township request that this installation proceed; Mr. Skomrock seconded this motion with the understanding that the actual price would be within the specified estimate; this motion carried with a unanimous affirmative vote.  Mr. Snively provided documentation to the Board regarding the specific roads to be abandoned within the Kiwanis Lake subdivision.  Mr. Lair said that he would meet with Mike Stone to determine the proper process to proceed with the abandonment procedure.

 

Mrs. Joanne Majeski addressed the Board; asking if an application for the ammunition factory at the former Great Lakes Cheese property discussed at the previous meeting has been applied for.  Mr. Snively said that the answer was probably no, inasmuch as the proposed operation affected only part of a current property, and would not be handled with a variance application.  Mr. Snively said that Mr. Gates is currently under an agreed judgment entry covering existing operations in his facility, but the contemplated operation is not covered under that entry.  Mr. Snively said the trustees had not yet said yes or no to this proposed operation.  Mr. Gates' attorney will write a proposed amendment to the existing judgment entry, with this to be reviewed by the prosecutor’s office on behalf of the township.  The draft agreement will be subject to public review, and there will be a court hearing in Judge Fuhry's court, allowing for input from any interested parties.  Mr. Majeski asked if specific conditions could be put in the judgment entry; Mr. Snively responded that conditions could be placed in the judgment entry to address any concerns, and failure to follow them would constitute contempt of court.  Mr. Majeski asked if he could obtain either a copy of the existing judgment entry, or a case number so he could look the document up on the county website; Mr. Snively said he would provide one or the other.  Mrs. Majeski asked further questions regarding safety, including inventory control and fire prevention measures.  She also asked if this might set a precedent in terms of similar businesses being attracted to this area.  Mr. Snively stated that the existing judgment entry for that property has a lot of detail that dictates exactly what is allowable on the property.  If the stakeholders in this process cannot agree, and the judge, who makes the final decision cannot agree, changes do not get made.  It was noted as part of this current review process that there are some businesses that have moved into the building after the previous judgment agreement that will be brought into conformance.  Mrs. Rose Yaecker asked if this type of operation were permitted, would it set a precedent?  The trustees stated that the judgment entry process was recommended specifically because that process minimizes the chances that a specific judgment entry for a detailed set of circumstances could be used as an argument advocating for a similar business in a different set of circumstances.  Mr. Snively reiterated that nothing has been approved, and that the process would be all handled in the open.

 

Mr. Skomrock brought up the issue of the township cemetery reservations, advocating that the practice of reservations for specific locations be ceased.  Mr. Snively brought up the need to allow for spouse reservation, as well as the need to continue the process of allowing out-of-township individuals to pre-purchase plots.  Mr. Lair suggested that a policy could be implemented allowing residents to reserve a specific spot by buying a plot at half the current non-resident price of a plot, which is currently $1,200; the trustees agreed that this might be a good idea.  The trustees agreed to schedule completion of cemetery regulations in time for an 8/1/09 implementation of a revised policy.

 

Mr. Skomrock said that he had held some discussions regarding a possible role for a township employee in general township property maintenance.   The consensus was to keep the current subcontractor performing cemetery lawn mowing for the rest of this year, but to consider alternatives for 2010.

 

Correspondence reviewed by Mr. Snively included a very nice thank-you from the Newbury American Legion for township assistance on Memorial Day; the trustees all agreed that the Legion was at least equally deserving of thanks for all their work.   Mr. Skomrock moved that the Board vote for Daniel Whiting, Burton Township Trustee as OPWC District Seven member, and Kristina Port, Russell Township Trustee as Alternate.  Mr. Snively seconded this motion, which passed by unanimous vote.  This meeting was adjourned at 9:44. p.m., upon a motion by Mr. Skomrock, a second by Mrs. Blair, and a unanimous affirmative vote.

 

                                                                                                 

__________________________________  ___________________________________    

David Snively – Chairman                                          Jan Blair – Vice Chairman

 

                                                                                                 

__________________________________  ___________________________________

William Skomrock, Jr.                                                            David Lair – Fiscal Officer