Township Meeting - 9/17/2008

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., September 17, 2008 with all trustees present.   Minutes of the meetings of 9/3/2008 and 9/10/2008 were approved upon a motion by Mr. Snively, a second by Mrs. Blair, and a unanimous affirmative vote.

Cheryl Moster and Sandy Taraba, parent of one of the clients of Metzenbaum addressed the trustees and audience, speaking on behalf of Metzenbaum’s upcoming renewal of a 5-year 3.3 mill operating levy that would be made permanent by passage of this issue.  Mrs. Moster explained the many services, programs, and activities that Metzenbaum sponsors on behalf of their clients.  Mrs. Taraba presented information by way of a story about her special needs child.  This story highlighted the positive effects of Metzenbaum’s early intervention program, which begins work with very young Downs Syndrome infants to develop learning skills that can measurably improve the child’s ability to be introduced into mainstream education programs as they grow.

Mr. Frank Gliha, Munson Township Trustee presented information in support of the Health District’s .2 mill renewal levy.  This replacement levy if passed would cost property owners $6.13 per $100,000 of property value, an increase of approximately $2 per year per $100,000 of value.  Mr. Skomrock moved that the board adopt Resolution 2008091702 in support of this issue.  Mr. Snively seconded this motion, which passed by unanimous vote.

The trustees described the dedication that they attended on Sunday, September 14th of the new St. Helen’s church addition.

Park activity was reported by Mr. Snively.  He said that he had toured the Natureworks trail with Mike Kler and Judy Barnhard to see the work still in progress.  He also reported on excavation work being conducted on the Oberland Park property as part of the HUD grant.  He said that it appeared that excavating work thought necessary to place a ball field in a location preferred by a majority of the park board members might be able to be performed at a price much lower than anticipated.   Based on this information, Mr. Snively will speak to the program’s financial administrator, Geauga County Department of Community and Economic Development, who will get at least three quotes for this proposed plan.  It was noted that a revised RFP had been produced for the grass preparation of the southwest corner of the Oberland Park property, resulting in a quote from Wheeler Landscaping of $18,875.00.  This quote will also be forwarded to Geauga County CED for review.

Mr. Snively reported that the Chagrin Valley Watershed Partners have announced a 2009 membership dues increase of 1%, which will result in 2009 dues of $2142.21 for the township.  The Trustees agreed that this expenditure was well worth it, based on the many services that this organization provides to the township.   Mr. Snively also reported on a bond renewal (State Issue 2) on the November ballot for funding the Clean Ohio program; as this is a bond renewal with interest costs paid of existing state resources, there is no direct expense to taxpayers.  The Clean Ohio fund is used for brownfield renewal.  Mr. Snively also reported that he had toured the former Great Lakes Cheese site with Karen Endres, Assistant Prosecuting Attorney Bridey Matheney, and building owner Chuck Gates, in preparation for a judgment entry to ensure zoning conformance of the current tenants’ operations.

Mrs. Blair reported that the township branding program conclusions would be presented on October 15th.    It was also reported that town hall front walkway renovation quotes including re-setting of brick and reinstallation of railing were received from H M Landscaping, with a quote of $2265 re-using existing brick, and from Klerco Construction with a quote of $3100 for all new brick.  Mr. Skomrock moved that the board accept the H M quote contingent on completion by October 24th; Mrs. Blair seconded this motion, which passed by unanimous vote.  The trustees decided to review in the near future other needed improvements to the town hall for the coming year.

Mrs. Endres and Mrs. Blair reported on a recent court decision in the All-Erection Crane case, regarding property located at the northwest corner of Munnberry and Route 87 in which Geauga County Common Pleas Judge Forrest Burt found in favor of the township in a case where the plaintiff had sought to have the township’s zoning resolution found unconstitutional.  Mrs. Blair singled out former Trustee and current County Recorder Glen Quigley for praise in taking the lead in the crucial stages of this case, which initially was brought before the courts in 2002.  Mrs. Endres stated that this decision was a major victory for Newbury Township and Geauga County, as it reaffirmed the sound planning which has gone into the Newbury Township Zoning Resolution.  Mrs. Endres praised the Zoning Board of Appeals and both current and former township trustees, as well as OTARMA-appointed attorney Abe Cantor for their work leading up to this decision.  It was noted that the plaintiffs have thirty days to file an appeal in this case.

Mr. Skomrock reviewed correspondence received since the last meeting.  In response to a request from Geauga County Veterans’ Memorial Inc. for the township to consider a donation, Mr. Skomrock said that he would research the legality of such expenditure with the Prosecutor’s office.

Mr. Skomrock asked Mrs. Endres to review information received from the Ohio Township Association regarding proposed legislation covering partition fencing.  Also discussed were proposed changes in Ohio General Welfare law as reported by the County Planning Commission.

Mrs. Endres presented the trustees with information regarding a blighted structure in Kiwanis Lake where the owner cannot be located.  As the property has reportedly thousands of dollars of back property taxes owed, the trustees suggested that Mrs. Endres contact the Auditor’s office to determine if a foreclosure process could commence, so that the property could be sold and cleaned up by the new owner.

The trustees and a number of residents made comments regarding the safety issues discussed at the last meeting about safety on Rt. 44 and driving safety in general.

At the request of the Fiscal Officer, Mr. Skomrock moved that Resolution 2008091701, a Supplemental Appropriation be approved, with the current appropriation for 1000-120-190, Town Hall-Salaries being reduced by $2,000, with the appropriations for 1000-120-323 Town Hall-Repairs and 1000-120-490 Town Hall-Supplies Other each being increased by $1000.  Mr. Snively seconded this motion, which passed by unanimous vote.

Purchase Orders approved by signing prior to or at this meeting:

P.O. #
Date
Payee
 Amount
    20-2008
9/6/2008
Turos, Inc.
 $      725.00
    21-2008
9/6/2008
Sunrise Springs Water Co. Inc.
 $        44.60
    22-2008
9/6/2008
Cintas Corp.
 $      473.27


Total:
 $    1,242.87
Warrants approved by signing prior to or at this meeting:

Check #
Date
Payee
 Amount
30791
9/17/2008
Ann A. Wishart              - AW
 $      417.21
30792
9/17/2008
Douglas J. Zimperman        - DZ
 $    1,369.04
30793
9/17/2008
George Mansfield            - GM
 $    1,158.91
30794
9/17/2008
Jas. Rick Phifer            - JP
 $    1,296.73
30795
9/17/2008
Karen E. Endres             - KE
 $      899.89
30796
9/17/2008
Marcia J. Mansfield         - MM
 $      156.76
30797
9/17/2008
Randal R. Hollis            - RH
 $    1,763.41
30798
9/17/2008
Randal O. Hollis            - ROH
 $    1,168.90
30799
9/17/2008
Timothy A. Mansfield        - TM
 $    1,253.82
30800
9/17/2008
Ohio Public Employees Deferred Comp. Pro
 $      605.00
30801
9/17/2008
Allied Dealers Supply Co., Inc.
 $    2,016.13
30802
9/17/2008
Western Reserve Farm Co-op
 $        46.95
30803
9/17/2008
Newbury Auto Parts Inc.
 $      156.45
30804
9/17/2008
First Energy
 $    1,379.61
30805
9/17/2008
Lillibridge Landscaping, Inc.
 $    2,274.00
30806
9/17/2008
Chagrin Oil & Gas Co. Inc.
 $      588.66
30807
9/17/2008
Western Reserve Office Supply
 $      325.57
30808
9/17/2008
Sunrise Springs Water Co. Inc.
 $        44.60
30809
9/17/2008
Turos, Inc.
 $      725.00
30810
9/17/2008
Treasurer of State
 $        63.68
30811
9/17/2008
Delta Dental
 $      620.30
30812
9/17/2008
Office Max Incorporated
 $        67.98
30813
9/17/2008
Advance Auto Parts- HSBC Bus. Sol.
 $      435.30
30814
9/17/2008
Iron Man Contractors Supply
 $      725.00
30815
9/17/2008
Ironwood Landscape, Inc.
 $      530.00
30816
9/17/2008
Sears Commercial One
 $        44.76
30817
9/13/2008
Cleveland Plumbing Supply Co.
 $      940.80
30818
9/17/2008
Randal R. Hollis
 $      625.00
30819
9/17/2008
Paul Carson
 $      305.00
30820
9/17/2008
Kathy Carson
 $      401.33
30821
9/17/2008
FASTENAL CO.
 $        23.55
30822
9/17/2008
Cintas Corp.
 $      473.27


Total:
 $  22,902.61

This meeting was adjourned at 9:37 p.m., upon a motion by Mrs. Blair, a second by Mr. Snively, and a unanimous affirmative vote.


__________________________________  ___________________________________     
William Skomrock, Jr.  – Chairman            David Snively – Vice Chairman    


__________________________________  ___________________________________
      Jan Blair                     David Lair – Fiscal Officer

A special meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 a.m., September 22, 2008, with Mr. Snively and Mrs. Blair present.  Purpose of this meeting was to review current activity relating to the Oberland Park HUD project.  

This meeting was adjourned at 7:43 a.m., upon a motion by Mrs. Blair, a second by Mr. Snively, and a unanimous affirmative vote.


__________________________________  ___________________________________     
William Skomrock, Jr.  – Chairman            David Snively – Vice Chairman    


__________________________________  ___________________________________
      Jan Blair                     David Lair – Fiscal Officer

A special meeting of the Board of Township Trustees, Newbury Township was called to order at 9:04 p.m., September 27, 2008 with Mr. Skomrock and Mr. Snively present.  Also present as representatives from the Park Board were Roger Mezak and Les Ober.  Purpose of this meeting was to review two projects under consideration as part of the Oberland Park HUD project, and to review a proposed project for front sidewalk repair at the town hall.
 
The first topic discussed was proposed action on a response received from Trushel Excavating on a Request for Proposal for interim excavation for a future athletic field located near the southeast corner of the Oberland Park property.  Concerns were raised about the timing of any excavating that might be initiated at this time of year for a proposed ball field to be located in the area proposed for interim excavation, as some sort of interim grass cover would be required that would later have to be removed as part of a subsequent fine grade excavating process.  Additionally, concerns were raised about the positioning of a ball field in this location, including issues raised about the post-excavation elevation change that would remain in this area, drainage, and proposed positioning of bases according to an interim plan which could cause problems at certain times of the year due to sun glare.  Based on this information, the trustees agreed to table this project until sometime early next year, with Mr. Mezak and Mr. Ober agreeing that the trustees should receive from Park Board representatives by sometime shortly after February revised field location plans upon which a new excavation request for proposal could be based.  Mr. Mesak and Mr. Ober both stated that it was their intent that these plans would be based on additional opinion and input from Newbury School representatives and Newbury residents, along with soliciting ideas from a professional sports field designer.

The next item of discussion was the proposed fine grade excavating, rockhounding, and seeding of a recently excavated section of Oberland Park in the southwest corner of this property.   After recent solicitation for quotes for this work by the Geauga County office of Community and Economic Development, the lowest and best quotation for this work, received by CED from Wheeler Landscaping, Inc. had been forwarded to the township for consideration.  Mr. Snively moved that the township accept this quotation; Mr. Skomrock seconded this motion, which passed by unanimous vote.  The trustees then executed the required Contract Agreement and Notice to Proceed documents for this project.
 
Based on subsequent review and receipt of additional information regarding the two front walkway quotes discussed at the 9/17/2008 trustees meeting, Mr. Snively moved to rescind the award of this project to H M Landscaping made at that meeting and instead accept the quote as presented by Klerco Construction, noting that Klerco had agreed to complete this work in a timeframe in advance of the use of the town hall as a polling place for the November election.  Mr. Skomrock seconded this motion, which passed by unanimous vote.
 
This meeting was adjourned at 10:04 a.m., upon a motion by Mr. Skomrock, a second by Mr. Snively, and a unanimous affirmative vote.
 
 
__________________________________  ___________________________________     
William Skomrock, Jr.  – Chairman            David Snively – Vice Chairman    


__________________________________  ___________________________________
      Jan Blair                     David Lair – Fiscal Officer