Township Meeting - 8/16/2006

The regularly scheduled meeting of The Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., August 16, 2006, with all members present. Mr. Quigley welcomed all to join in the pledge of allegiance. Mr. Skomrock moved and Ms. Blair seconded the motion to approve and sign the minutes of the previous meeting; that motion was passed by unanimous vote.   It was noted that, In David’s Lair’s absence, Marge Hrabak would record tonight’s minutes.

Mr. Quigley asked all interested parties to sign the petition for improved safety at the intersection of Rt. 44 & Butternut Rd. accident scene.  Ms. Blair commended Mr. Quigley for leading the memorial service with Father Jay from St. Helen’s.  Mr. Skomrock said Tim Grendell recommended a resolution for revised traffic flow to be circulated to ODOT, the State Legislature and Governor’s office.  Mr. Quigley will compose resolution 20060817002 for signature by the trustees.

Mr. Quigley announced that State auditors had given Newbury Twp. “a clean bill” in their recent audit covering years 2004 and 2005 even though Newbury uses the Auditor of State-provided UAN system that produces cash-basis financials not recommended by the most recent national accounting standards.  David Lair and Linda Nokes were commended for their accuracy and diligence.

Mr. Quigley asked Mr. Hollis to review the equipment valuations listed on the Liability and Casualty Policy to determine if the dollar amounts were currently appropriate.  Mrs. Blair said she would notify and confirm the Aug. 23 & 24 dates for mandatory meetings for the Drug & Alcohol Consortium compliance.  Mr. Quigley confirmed that Center Cemetery plot 10204AW was given back to the township.  He reviewed the CEI forms for service (leaning pole in Kiwanis Lake & flickering light at the Town Hall) and new lamp installation requested for Iron Tree & Auburn Rd.  Mr. Skomrock said that another light was requested for Messenger Rd. & Rt. 44 that is the dividing line between Auburn & Newbury Townships. To split the costs, he suggested that Auburn do the initial paperwork and each township would pay the bill every other year.  Mr. Quigley reviewed the updated HUD contract naming Geauga County as administrator on the grant proposal.  He circulated the information for the Knightlines publication regarding placing a levy for the Police Dept. on the November ballot.  He also asked County Engineer Robert L. Phillips to conduct a traffic study at Hillview & Crestwood Roads (or other appropriate locations) to act as a base line for comparison of future traffic from the new St. Helen’s Church.  He said the software program he purchased to save time reading “outside” PDF files was ineffective.

The Fire Department reported 26 calls for August and 338 calls year-to-date.  Ken Fagan reported that Lake, Geauga and Cuyahoga counties provide confidential trauma counseling and stress debriefing for rescue personnel who deal with accident tragedies and can be most helpful for newer volunteers.

In response to comments about accountability of elected officials, Mr. Quigley said each trustee now uses their own cell phone with partial reimbursement for township business calls.

Police Chief Aytay reported the Newbury Police responded to 27 calls so far in August with 197.8 miles driven (3632 ytd) and 76 hours worked (1296.5 ytd), all within range.

Mr. Don Glasscock inquired when the roads would be vacated in Kiwanis Lake expressing his concern that his existing lots would have no frontage and would be deemed “unbuildable”.   A discussion continued regarding roads, locations, accessibility and future building.  Mr. Quigley said the vacating process is long and involved and has not begun yet, and he stated that the County Commissioners would hold meetings to act on the township’s request.  He said the trustees would work with affected property owners for legal access as well as limiting future township liability, as the township took over existing roads only.  Mr. Skomrock and Mr. Quigley agreed to walk the properties with Mr. Glasscock to resolve access issues.

Mr. Hollis reported his department had been busy rotating truck tires, ditching, asphalt patching, sign work, 2 funerals and headstone base leveling and repairs.  Mr. Quigley informed him that the paving of Snow Road has been approved for 2007.   A discussion continued regarding tree limbs on wires and phone cables in the road right-of-way.  Mr. Bill Skomrock Sr. complimented all township and service personal for their “good sendoff” at Lyle Reed’s funeral; Lyle was a WWII Navy machinist’s mate veteran.  He thanked the township for the good job done on the road striping on Munn Rd.

Ms. Endres reported that the upstairs copy machine needed fixing; she’ll solicit repair estimates.  She said the new Addington subdivision road has been paved but there seems to be a question about the location of the dry hydrant at the end cul-de-sac or at the larger pond at the mid-point of the road.  The Fire Department has final approval authority for the location.  The contempt of court hearing for Roberta Ann is scheduled for August 28th.  The clean up of this Munn Rd. property is still not in compliance.  Mr. McDermott questioned the last revision of zoning fees, effective May 1, 2005, as he could not find a copy in the Apr. 20, 2005 minutes. Mr. Quigley said he would investigate and resolve this issue.  Mr. Quigley acknowledged the resignation of David Lipstreu and thanked him for his service on the Zoning Commission.  He called for nominations to fill this opening.  Jan Blair nominated Bill Skomrock Sr. (now an alternate) for the Zoning Commission seat.  There being no other nominations, Ms. Blair moved to appoint Bill Skomrock to fill the vacancy; Mr. Quigley seconded the motion that passed by unanimous vote.  Bill Skomrock Jr. nominated Alice Munn to serve as alternate ZC member.  Nominations were closed, Alice Munn was appointed by unanimous vote.

Mr. Quigley referred Brian Weber’s Oct. 8, 2006 request to use the park facilities for the annual Frisbee Tournament to Roger Mezak to verify contract and insurance issues.  Geauga Soil & Water information booklets regarding revised Gas & Oil Well drilling were forwarded to Ms Endres with a copy included in these minutes.

Mr. Quigley then reviewed comparable regulations and pricing from other township and private cemeteries asking the trustees to revise fees as deemed necessary.  Discussion continued regarding Saturday, Sunday and/or holiday services, exceptions for religious preferences and the need to cover costs but fees not used as any money-maker.  After serious item questioning, the trustees voted to adopt the cemetery policy and fee structure, dated 8/16/06, in its entirety with a copy included in these minutes.

Mr. Quigley read a copy of Mr. McDermott’s letter responding to Lake County official’s implied blame of Geauga County septic systems for Lake Erie pollution and mosquito problem rather than Lake’s overloaded treatment plant discharge after the recent major flood.  Thanks were expressed to Mr. McDermott for writing this letter.  Mr. Quigley asked Jan Blair to review the deadline dates to qualify for the Workers’ Compensation discounts.  He then asked the trustees to enact the resolution 20060816001 certifying the county tax rates.  Mr. Skomrock moved to enact the resolution; Ms Blair seconded the motion, which passed by unanimous vote.  Correspondence was read for the Aug. 23 meeting at Westwoods Park to discuss deer control.

The board questioned zoning fees, adjustment flexibility, justifying costs and possible givebacks where safety and community service warrants.  Jan Blair asked that these policies be listed in the fee statements.  Bill Skomrock Jr. questioned the $ 50 “remodeling” fee and the $ 10 driveway fee as the county as primary jurisdiction.
Mr. Fidel offered the Addendum from the Aug. 15, 2006 meeting outlining the attendance and pay structures for members and alternates.  The trustees agreed to adopt this revised BZA policy with a copy included in these minutes.

Purchase Orders approved by signing prior to or at this meeting:    
P.O. #    Date    Payee    Amount
     4-2006    8/16/2006    AERO-MARK, INC.    $3,692.15
Warrants approved by signing prior to or at this meeting:    
Check #    Date    Payee    Amount
28757    8/16/2006    First Energy    $1,788.34
28758    8/16/2006    Office Max-HSBC Business Solutions    $129.96
28759    8/16/2006    Ecoscape, Inc.    $474.00
28760    8/16/2006    Sunrise Springs Water Co. Inc.    $59.25
28761    8/16/2006    Newbury Hardware    $149.12
28762    8/16/2006    Newbury Tire    $20.00
28763    8/16/2006    Newbury Auto Parts Inc.    $19.65
28764    8/16/2006    Spear's Chardon Tractor    $45.27
28765    8/16/2006    Chagrin Oil & Gas Co. Inc.    $830.78
28766    8/16/2006    Marshall Equipment    $13.98
28767    8/16/2006    Auburn Pipe & Plumbing Supply    $2,027.76
28768    8/16/2006    EAB Truck Service Inc.    $548.17
28769    8/16/2006    First Quality Sales    $64.00
28770    8/16/2006    Cintas Corp.    $297.36
28771    8/16/2006    AERO-MARK, INC.    $3,692.15
28772    8/16/2006    Ohio CAT    $567.94
28773    8/16/2006    Shalersville Asphalt Co.    $731.83
28774    8/16/2006    Schloss Materials    $443.90
28775    8/18/2006    Douglas J. Zimperman        - DZ    $1,322.30
28776    8/18/2006    George Mansfield            - GM    $1,112.08
28777    8/18/2006    Jack Lashley                - JL    $875.44
28778    8/18/2006    Jas. Rick Phifer            - JP    $1,420.02
28779    8/18/2006    Karen E. Endres             - KE    $707.22
28780    8/18/2006    Linda C. Nokes              - LN    $766.47
28781    8/18/2006    Randal R. Hollis            - RH    $1,761.52
28782    8/18/2006    Randal O. Hollis            - ROH    $1,047.72
28783    8/18/2006    Timothy A. Mansfield        - TM    $1,123.20
28784    8/18/2006    Ohio Public Employees Deferred Comp. Pro    $645.00
        Total:    $22,684.43

Mrs. Blair reminded all that the next Newbury Economic Development meeting would be held Aug. 28, 2006 (rescheduled from Aug. 23) at 7:00 p.m. at the Town Hall.  This meeting was adjourned at 9:27 p.m., upon a motion by Mr. Skomrock, a second by Ms. Blair, and a unanimous affirmative vote.  (note:  Cemetery Regulations mentioned in the Minutes are attached following the signatures section below.)


__________________________________  ___________________________________     
  Glen Quigley – Chairman            William Skomrock, Jr. – Vice Chairman    

__________________________________  ___________________________________
  Jan Blair                         David Lair – Fiscal Officer

NEWBURY TOWNSHIP CEMETERY POLICY
 Resident:
“Resident” is defined as any person who is currently living in Newbury or any person who has moved from their home in Newbury to an extended care facility, retirement home or any housing situation outside of Newbury to receive personal care.

Cemetery plots are available to residents at a no charge basis.

Associated charges such as opening and closing will be assessed at the current rate.

PRE-ARRANGEMENTS:
Pre-arrangements are limited to residents who are required by the Social Security Administration or other governmental agencies, nursing homes and hospices facilities that require interment information as a condition for health care admittance.

Non-Residents:
Cemetery plots will be for sale to non-residents based on the following criteria:

Full payment of the $1200.00 plot fee.

When possible an adjoining lot may be made available to meet the needs of an additional family member.

Associated charges such as opening and closing will be assessed at the current rate at the time of intermit.

It is the intent of the Board to sell plots to non-residents to fill in skipped plots.

NEWBURY TOWNSHIP CEMETERY REGULATIONS

The cemetery sexton may request the family to present the deed showing ownership of the gravesite.

Burials are not made on Sunday, New Year's Day, Memorial Day, Thanksgiving, Labor Day, Christmas or July 4th unless directed by the Health Department.

Funeral Directors are expected to give the sexton 48 hours notice of burial.

Each gravesite may contain one full size caskets or one adult full size and one infant casket; one infant casket and four cremains; or one adult full size and four cremains.  First cremains will be placed at the West End of the grave.  The west end of the grave is the "head" end.  The husband is buried in the south grave and the wife in the north grave of two gravesites.  No burial can be made closer than three feet from a large family monument, which presently exists, on a group of graves.

Cemetery hours are from dawn to dusk.

A vault is required for all burials.  Wooden vaults are not permitted.  Cremains must be in a non-degradable urn or vault.  Cardboard, fiberboard or similar type containers are not permitted.

Bodies may be removed from the cemetery with the approval of the Board of Township Trustees.  All expenses involved for the disinterment will be borne by the person(s) requesting the removal.  (Subject to:  O.R.C. 217.23/217.24)

All monuments and headstones must be placed on a concrete foundation provided by the cemetery and paid for by the owner or person requesting the base.  The sexton must be advised in advance as to the size of the monument.  Do not remove (add) the wooden form from base; cemetery maintenance person will remove this.

No monument bases will be set for the period two weeks prior to Memorial Day.

Large monuments that cover the entire gravesite, boulders, or rocks are not permitted.
Headstones must be placed at the west end of the grave (head of grave).

When a family monument is installed where a military marker is already in place, the military marker will be relocated to the east end (foot of grave).  The family, when possible, will first be consulted.

Monument base installation will be made between April 15 and October 15, except the two weeks prior to Memorial Day, weather permitting.  Maximum size of a monument will not exceed:  width 65", depth 19", height 39".
Newbury Township is not responsible for, nor will the township workers mount headstones on the base when delivered from the supplier.  This work is the responsibility of the family or person who ordered the monument.

A charge of one hundred dollars ($100.00) will be made for any monument base removed from gravesite, or moved to another location.  If a permanently mounted plaque or base is moved to a new location on the gravesite this charge will apply.

Planting may be made at the East side of the stone (on the grave) not exceeding a distance of two feet total from the marker.

Shrubs, brushes or trees are not permitted as a gravesite planting.  

Ground cover such as myrtle, ivy, and pachysandra are not permitted for plantings to cover the gravesite.  Pebbles, shells, marble chips and all similar material shall not be used to cover graves.  The Township maintenance personnel will remove these materials.

Existing shrubs or bushes will be trimmed or removed by the cemetery employees if and when they interfere with normal cemetery maintenance or aesthetics.

Artificial flowers or ornaments are permitted on the graves.  When they become weather-beaten, those who placed them or other designated persons should remove them.  Christmas decorations shall be removed by April 1st.  If not, they will be removed and disposed of by the Township.

Benches other then those authorized by Township are not permitted.

Newbury Township assumes no responsibility for damage or theft of ornaments, vases, wreathes, flowers, etc.

Deeds may be transferred to another individual.

Pets may not be buried in cemeteries designated for humans.

Should a lot owner no longer want a lot the Trustees may repurchase the lot at the owner’s original purchase price.

The Board of Trustees Cemetery Liaison and Newbury Cemetery Sexton will address all questions pertaining to Newbury Township Cemetery Policy and Regulations.

Any exceptions to the above regulations or fee schedule 8/17/2006 must have the approval of the Board of Township Trustees.

NEWBURY TOWNSHIP CEMETERY FEE SCHEDULE

                                                                             Resident              Non-Resident
Gravesite                                 No Charge               $1,200.00

Opening and Closing of Grave-Weekday
  Full Burial                            $350.00                   $720.00
  Cremains                                                               $150.00                $200.00

Opening and Closing of Grave-Saturday & Holiday
  Full Burial                                                            $550.00                 $800.00
  Cremains                                                               $250.00                 $400.00

Disinterment – Weekdays Only
 Full Burial                           $1000.00         $1000.00    
Cremains                                                                $150.00                  $250.00    

 Monument Bases                          $50.00 per linear foot
  Veteran                                                     No Charge
  Removal                                       $100.00
  Relocate                                      $100.00