Township Meeting - 3/5/2008

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., March 5, 2008, with all trustees present.   Minutes of the February 20, 2008 meeting were approved as read upon a motion by Mrs. Blair, a second by Mr. Snively, and a unanimous affirmative vote.

Road activity reported by Mr. Hollis included plowing and cindering, two funerals, cold patch application, brush cleanup, fire extinguishers serviced, posting 33% load limit reduction signs, and re-stocking of salt and cinders.  Mr. Hollis presented two quotes for clean-up day from Penn-Ohio and Waste Management, and suggested the township select Penn Ohio for this activity as the better overall proposal for the township.  The trustees agreed to select Penn Ohio, upon a motion by Mr. Skomrock, a second by Mr. Snively and a unanimous affirmative vote.  Also discussed were the road improvement and crack sealing programs for this year.  Munnberry was identified as most needing asphalt resurfacing, along with Meadowlark and Morningstar in Kimberly Estates.  Mr. Hollis was directed to put those three roads into a combined bid estimate, with Cory Lane added as a separate estimate in case the bid responses allowed for its addition this year.  The Trustees complimented Mr. Hollis on his good management of the road repaving program.  

Mr. Skomrock moved that the Board adopt Resolution 2008030502, a Resolution of Convenience and Necessity for the Improvement of Meadowlark and Morningstar.  Mr. Snively seconded this motion, which passed by unanimous vote.  Mr. Skomrock moved that the Board adopt Resolution 2008030503, a Resolution of Convenience and Necessity for the Improvement of Munnberry.  Mr. Snively seconded this motion, which passed by unanimous vote.  Mr. Skomrock moved that the Board adopt Resolution 2008030503, a Resolution of Convenience and Necessity for the Improvement of Cory Lane.  Mr. Snively seconded this motion, which passed by unanimous vote.

Mrs. Endres reported that the BZA is currently down three available members, due to vacancies and a vacation by one of the members.  She reported that the language on the Judgment Entry on the Silver property has been agreed upon, and she is trying to contact the bank that has taken ownership of the Gage property in order to have the bank address safety problems with the property in its current condition.   Assistant Prosecutor Bridey Matheney has filed with the court regarding the Kilroy property on Auburn Rd., and the court has now directed that the property owner be now required to start cleaning the property or face court action.

The Board addressed the Trustees of the Newbury Volunteer Fire Department regarding the lease for their use of the Fire Department Building, as well as the annual Fire Protection contract.   It was noted that the terms of the Fire Protection Contract remain the same as last year, with a $230,000 annual payment from the Fire Levy Fund and a $70,000 annual payment from the General Fund.  Mr. Skomrock moved that the board accept the Fire Protection contract; Mr. Snively seconded this motion, which passed by unanimous affirmative vote.  Mr. Skomrock moved that the board approve the building lease with the Newbury Volunteer Fire Department; Mrs. Blair seconded this motion, which passed by unanimous vote.  Mr. Fagan reported 33 calls for February, with 99 year-to-date, including several calls today due to last night’s ice storm.

Mr. Skomrock brought up the issue of the Zoning Commission and Zoning Board of Appeals candidates.  To be filled are 1 ZBA seat, 1 ZBA alternate seat, and 1 Zoning Commission seat.  Mr. Snively recommended that Alice Munn be considered to move up from Zoning Commission Alternate to the open Zoning Commission seat.  Mrs. Blair noted that Bob Ruckstuhl expressed interest as an alternate in either the Zoning Commission or the ZBA, and that Lou Tomsic Jr. had expressed interest in the ZBA Alternate position.  Mr. Skomrock recommended that Bill Skomrock Sr. be considered for the ZBA position, and that Lou Tomsic Jr. be considered as Alternate.  It was noted that Ken Blair had expressed interest in a role with the ZBA.  Mr. Chris Yaecker spoke in support of Glen Quigley for the ZBA position, stating that he has extensive experience with the judgment entry process as well as the resources in Chardon to help ensure good results in this role.  Mrs. Majeski commented that Colleen Curran’s experience as an attorney with the ZBA had been an asset, but that Glen Quigley would bring the same kind of overall experience to the ZBA, and that she would strongly support his appointment.  Mrs. Blair moved that Glen Quigley be appointed as a member of the Zoning Board of Appeals.  Mr. Snively seconded this motion; which passed by unanimous vote.  Mr. Snively moved that Alice Munn be appointed to the Zoning Commission; Mr. Skomrock seconded this motion, which passed by unanimous vote. Mr. Skomrock moved that the board appoint Lou Tomsic for alternative for the ZBA.   This motion died for lack of a second.  Mrs. Blair moved for Bob Ruckstuhl to be appointed as alternate for the Zoning Commission; Mr. Snively seconded this motion, with the roll call as follows: Mrs. Blair, yes Mr. Snively, yes, Mr. Skomrock, no.  Mr. Snively moved to appoint Ken Blair as ZBA alternate.  Mrs. Blair stated that she had to remove herself from voting on this action.  Mrs. Endres stated that based on her knowledge of both Mr. Tomsic and Mr. Blair that they were both individuals with knowledge and experience, with Mr. Tomsic having perhaps more zoning experience and Mr. Blair having more experience with Newbury, but that both would be an outstanding choice for ZBA.  Mr. Skomrock seconded Mr. Snively’s motion for Ken Blair, with the roll call as follows: Mr. Skomrock, yes, Mr. Snively, yes, Mrs. Blair, abstain.

Mrs. Blair updated the board on a recent meeting with Patti Chobi of the Cobalt Group (via phone) and township and Geauga County representatives, including Mrs. Endres, Gus Saikaly, Dave Dietrich, and Linda Nemeth from Geauga Tourism.  It was the consensus that the Colbalt Group should modify their final report and conclusions to provide more specifics.  This change required rescheduling of the planned next meeting from March 6th to March 20th.  

Mr. Snively reported on receipt of first rental check from Ironman Contractors Supply, and noted that the Impulletti judgment entry is ready for final action in Judge Fuhry’s court.  Mr. Snively noted that he had attended a Chagrin River Watershed Partners quarterly meeting, and found that there are storm water remediation grant monies available.   A possible project for this grant might be a study of the northwest outfall of Kiwanis Lake.

Mr. Skomrock reported that he was attending the Heath Board Advisory Council meeting on March 6th to get preliminary budget information from Robert Weisdack, Health Commissioner.   It was also reported that the Health District would like to utilize the town hall for children’s’ immunization clinics one day per month, using up to three rooms.  The trustees were in favor of granting this request if proper insurance documentation listing the township as an additional insured.

Mrs. Blair reported that there were 194 9-1-1 calls for Newbury for February for all causes.   Mrs. Blair also said that she had spoken to Chief Deputy Scott Hildenbrand who said that he would provide portable scale monitoring, starting on Munn Road.

Mr. Snively reported on his review of cemetery records as part of his new role as Cemetery Liaison.  He has received a proposal from Hess and Associates for $800 to create an electronic record of township cemeteries in AutoCad format.  Mr. Snively will gather more data regarding hardware and software requirements necessary to support this application at the town hall.  The trustees all expressed appreciation for the work that has been done to date by Linda Nokes, and Jack Lashley in their efforts to maintain the current cemetery records in both manual and electronic form.  The trustees discussed the current cemetery regulations as they pertain to the provision of a cemetery plot to a deceased individual who grew up in Newbury, moved away as an adult, but who still had a family presence within the township.  The trustees agreed to exercise their discretion as per the cemetery policy to allow for provision of a plot at no charge in this case, and direct the Cemetery Sexton to advise the family of this decision.

At the request of the Fiscal Officer, Mr. Skomrock moved that the Board adopt resolution 2008030501, for a transfer of $20,000 from Road and Bridge, Materials to Road and Bridge, Equipment, and a transfer of $6,000 from Town Hall Utilities to Misc. Utilities.  Mr. Snively seconded this motion, which passed by unanimous vote.

Blanket Certificates approved by signing prior to or at this meeting:
B.C. #    Date    Payee    Amount
    51-2008    3/5/2008    Various Vendors     $    3,500.00
Warrants approved by signing prior to or at this meeting:    
Check #    Date    Payee     Amount
30259    3/3/2008    David J. Lair               - DL     $    1,045.43
30260    3/3/2008    David A. Snively            - DS     $      838.00
30261    3/3/2008    Douglas J. Zimperman        - DZ     $    1,545.34
30262    3/3/2008    George Mansfield            - GM     $    1,485.65
30263    3/3/2008    Janice M. Blair             - JB     $      799.15
30264    3/3/2008    void     $             -   
30265    3/3/2008    Jas. Rick Phifer            - JP     $    1,712.61
30266    3/3/2008    Karen E. Endres             - KE     $      881.26
30267    3/3/2008    Linda C. Nokes              - LN     $      429.85
30268    3/3/2008    Marge Hrabak                - MHR     $      203.03
30269    3/3/2008    Randal R. Hollis            - RH     $    2,060.76
30270    3/3/2008    Randal O. Hollis            - ROH     $    1,295.11
30271    3/3/2008    Timothy A. Mansfield        - TM     $    1,534.17
30272    3/3/2008    William J. Skomrock, Jr.    - WS     $      664.15
30273    3/3/2008    Ohio Public Employees Deferred Comp. Pro     $      955.00
30274    3/3/2008    void     $             -   
30275    3/3/2008    void     $             -   
30276    3/4/2008    Jack Lashley                - JL     $      269.03
30277    3/4/2008    Treasurer of State     $    1,180.75
30278    3/4/2008    Ohio Public Employees Retirement System     $    9,405.72
30279    3/5/2008    Newbury Printing Co.     $        80.40
30280    3/5/2008    Western Reserve Office Supply     $        85.00
30281    3/5/2008    National City Bank     $      101.06
30282    3/5/2008    Chagrin Oil & Gas Co. Inc.     $    2,964.79
30283    3/5/2008    FASTENAL CO.     $        16.74
30284    3/5/2008    Verizon Wireless     $        72.24
30285    3/5/2008    Burton Sheet Metal, Inc.     $    1,432.00
30286    3/5/2008    Windstream     $      426.29
30287    3/5/2008    Farmers Welding Supply Inc.     $      109.78
30288    3/5/2008    Preston Ford     $        61.50
30289    3/5/2008    Sunrise Springs Water Co. Inc.     $        59.75
30290    3/5/2008    Kevin Chartrand, MD     $        51.00
30291    3/5/2008    Acquire Fire Protection, Inc.     $      908.18
30292    3/5/2008    Kimball-Midwest Inc.     $      529.08
30293    3/5/2008    Newbury Auto Parts Inc.     $        14.81
30294    3/5/2008    Morton Salt Inc.     $    3,479.29
30295    3/5/2008    Speedway SuperAmerica     $      335.44
30296    3/5/2008    First Energy     $    2,345.53
30297    3/5/2008    Dominion East Ohio Gas     $    2,368.37
30298    3/5/2008    Newbury Hardware     $      234.40
        Total:     $  41,980.66

This meeting was adjourned at 9:47 p.m., upon a motion by Mr. Snively, a second by Mr. Skomrock, and a unanimous affirmative vote.

______________________________     _______________________________     
William Skomrock, Jr. – Chairman        David Snively – Vice Chairman

_______________________________    _______________________________
  Jan Blair                         David Lair – Fiscal Officer