Township Meeting - 1/19/2009

A special meeting of the Board of Township Trustees, Newbury Township was called to order at 5:30 p.m., January 19, 2009, with Mr. Snively, Mr. Skomrock and Mrs. Blair present.  Purpose of this meeting was to interview Carolyn Paschke, Louis Tomsic and Susan Wagner for positions open on the Zoning Commission.  No decisions were made at this time.  This meeting was adjourned at 7:45 p.m., upon a motion by Mrs. Blair, a second by Mr. Snively, and a unanimous affirmative vote.

__________________________________  ___________________________________     
David Snively – Chairman                Jan Blair – Vice Chairman

__________________________________  ___________________________________
William Skomrock, Jr.                     David Lair – Fiscal Officer

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:35 p.m., January 21, 2009, with all members present.  Minutes of the meeting of January 8, 2009 were approved upon a motion by Mr. Skomrock, a second by Mrs. Blair, and a unanimous affirmative vote.

The next order of business was to hold a public hearing to consider the rezoning of a parcel of township land, the 88-acre parcel known as Oberland Park from residential to active-park.   It was noted that notice of this hearing had been properly advertised in a local newspaper.  Mr. Snively moved to waive the reading of this public notice; Mrs. Blair seconded this motion, which passed by unanimous vote.

Zoning Inspector Karen Endres noted that this public hearing was to consider the re-zoning of the 88-acre township-owned parcel that is referred to as Oberland Park from residential to Active Park.  It was stated in response to a resident question that the cost of any pavilion to be built in this area would either be done with township funds or covered by the HUD grant, which needs to be spent by the end of 2012.  A resident commented that the township owns a park on Route 87 which is not used and is in disrepair, and stated their opinion that the township doesn’t need another park.  The trustees responded that the Oberland Park property was determined to be the best place for developing a park for both parkland display/preservation and recreation purposes.  Concerns were raised regarding the cost of maintaining any fields or structures placed on this property, and the trustees stated that they shared these concerns.  In response to a question regarding the need for changing the designation of the park from residential to Active Park, the trustees and zoning inspector stated that this rezoning will make the process more efficient and less costly over time as additional structures or signs are added to the property. One resident commented that he would prefer to see the land remain zoned residential so that all proposed changes on this property would become subject to formal public review.  In response to a question regarding cost to rezone this property, it was estimated to be no more than $300.  The trustees stated that the ultimate zoning configuration of that property might change in certain areas over time based on changing needs.   The trustees restated their commitment to follow the same procedure for zoning change as private landowners must follow, even though as a government entity there is no legal requirement that they do so.  This public hearing was closed at 8:30 p.m. upon a motion by Mr. Skomrock second by Mrs. Blair, and a unanimous affirmative vote.

Mrs. Blair moved to accept the recommendation of the Zoning Commission to change the zoning designation of the 88-acre parcel from residential to Active Park.   Mr. Snively seconded this motion, which passed by unanimous vote.  It was noted that this amendment would take effect 30 days from tonight’s meeting.

Mr. Lair presented the 2009 Permanent Appropriation worksheet for the trustees to consider, totaling $489,860 in the General Fund and a total of $1,803,460 in all funds.  It was noted among other things that some additional money had been set aside for a color copier should the trustees wish to purchase this equipment, a higher-than-normal appropriation had been made to the Parks and Recreation Fund to cover any additional expenses related to the trail project and HUD grant not covered by that grant, and a higher-than-normal appropriation had been made in the Road and Bridge – Materials account to cover anticipated higher costs for road salt and possibly higher costs for asphalt paving materials this year.  It was noted that the four accounts from which costs of annual road repaving projects were paid were much lower this year due to lower carryover from last year because of higher petroleum-related costs as well as higher prices for road salt.  Given the need to set aside some contract money for the local match to fund cooperative repaving projects for Cedar and Pekin roads being shared with Munson and Russell townships respectively, there would probably be little money available for other specific repaving projects that would have otherwise been scheduled for this year.  Additional revenue to be received next year as the replacement Road Levy funding comes to the township will allow the scheduled repaving cycle to get back on track.  The 2009 Permanent Appropriation was approved upon adoption of Resolution 2009012101, following a motion by Mr. Skomrock, a second by Mr. Snively, and a unanimous affirmative vote.

Purchase Orders approved by signing prior to or at this meeting:

P.O. #      Date            Payee                                                 Amount
1-2009    1/17/2009    Reliance Standard Life Insurance     $156.79
1-2009    1/17/2009    Reliance Standard Life Insurance     $291.74
Total:     $448.53

Warrants approved by signing prior to or at this meeting:    
Check #    Date            Payee                                               Amount
31122       1/16/2009    Ann A. Wishart - AW                     $417.21
31123       1/16/2009    Douglas J. Zimperman - DZ           $2,017.07
31124        1/16/2009    George Mansfield - GM                 $1,893.26
31125        1/16/2009    Jas. Rick Phifer - JP                       $2,133.79
31126        1/16/2009    Karen E. Endres - KE                    $899.89
31127        1/16/2009    Marcia J. Mansfield - MM            $321.93
31128        1/16/2009    Randal R. Hollis - RH                   $2,711.35
31129        1/16/2009    Randal O. Hollis - ROH                $1,684.48
31130        1/16/2009    Timothy A. Mansfield - TM          $1,891.12
31131        1/16/2009    Ohio Public Employees Deferred Comp. Pro     $605.00
31132        1/21/2009    Cintas Corp.                                   $325.52
31133        1/21/2009    Treasurer of State                           $795.00
31134        1/21/2009    Physio-Control, Inc.                       $4,151.50
31135        1/21/2009    Geauga County Maple Leaf           $29.25
31136        1/21/2009    Preston Ford                                   $26.16
31137        1/21/2009    FASTENAL CO.                            $ 23.90
31138        1/21/2009    Chagrin Oil & Gas Co. Inc.           $2,589.23
31139        1/21/2009    United Healthcare Insurance Co.   $8,324.26
31140        1/21/2009    Reliance Standard Life Insurance  $448.53
31141        1/21/2009    Western Reserve Office Supply     $17.84
31142        1/21/2009    News Herald                                  $48.52
31143        1/21/2009    Schwartz Land Surveying,Inc.       $450.00
Total:     $ 31,804.81


Trustee Liaison appointments for 2009 were established as follows:

David Snively, Chairman
Fire Dept (shared with Bill Skomrock)
Road Dept (shared with Bill Skomrock)                     
Zoning (ZBA, Commission, ZI)
Parks and Recreation
Health District Advisory Council    
CRWP (Primary)     
 
Jan Blair, Vice Chairman
Community Relations, including:    
County Law Enforcement
School PTO (St. Helen’s & Newbury)
CIC (Community Improvement Corp)
CRWP (Alternate)
Employee Relations, including:
Geauga Safety Council
Bureau of Workers’ Comp                          
Insurance (Health/Dental)

Bill Skomrock
Administration, including Cemeteries, Town Hall and property management, including rental properties
Fire Dept (shared with David Snively)
Road Dept (shared with David Snively
Drug Enforcement Officer
NIMS (Nat’l Incident Mgmt System)
 
Mr. Snively reported that he had written a letter to the Ohio Department of Natural Resources officially declining funding assistance for the Natureworks grant, but expressing appreciation for assistance received from ODNR staff on this project.

Mr. Snively reported on the interviews for two vacancies for the Zoning Commission, with John McLandrich, who moved out of Newbury with 1 year remaining on his term, and Chris Yaecker, who is concentrating on his business operation declining reappointment at the end of his term in December.   The term of Judd Douglas, Zoning Commission Alternate is also ending, so he needs to either be reappointed or replaced.  On the Board of Zoning Appeals, there is an opening for one alternate and one member, with Tezeon Wong’s two-year term as Alternate just ending and Bill McCullam’s five-year term as ZBA member having expired in December.

Mrs. Blair moved that the board select Lou Tomsic on the Zoning Commission.  Mr. Snively suggested that since Mr. Tomsic runs a septic tank installation company, which is a cyclical business, it might be a good idea to appoint him to the 1 year remaining from John McLandrich’s term to see how the position works with the demands of his business.  Mr. Snively seconded Mrs. Blair’s motion that Mr. Tomsic be appointed to the 1-year term, which passed by unanimous vote.   Mr. Snively discussed the application of Carolyn Paschke, citing her experience as an attorney, and made a motion to appoint for her for the five-year term.  Mr. Skomrock expressed his favorable impression of all three candidates, with Lou Tomsic having great business experience, Susan Wagner having land title and underwriting office experience, and Carolyn Paschke having good legal experience and great interest in the community.  After further discussion by the board members, Mr. Skomrock seconded Mr. Snively’s motion to appoint Carolyn Paschke to the five year term; this motion passed by unanimous vote.  The trustees decided to interview Bill McCullam, Tezeon Wong, and Judd Douglas, on January 27th at 7pm.  It was announced that the joint special meeting of the trustees, Zoning Commission, and Zoning Board of Appeals would be held at 8:30 a.m. on January 31st.

Mrs. Blair reported that the next step of progress in the identity and tagline project would be to finalize ideas for a revised website design.  Mr. Lair reported that he is still trying to set up a meeting with Clay Burnett and Steve Decatur, Geauga County CIO to discuss web design ideas.  Mr. Skomrock said that he would favor an initial re-design of the home page of the township website, including installation of a hit counter; this initial investment would help the trustees gauge how much interest and traffic the website generated, which would be a factor in how much money the trustees should invest in overall website redesign.

Correspondence received since the last meeting was reviewed by the trustees.  It was noted that David Terrill had submitted a letter of resignation from his position on the Park Board.   Mr. Snively also reported that the township had received a copy of a response by County Engineer R.L. Phillips to the Geauga County Commissioners to a request from Newbury resident Joanne Majeski that “cross traffic does not stop” signs be installed underneath the stop signs on Fairmount Road at its intersection with Sperry Road.  Mr. Phillips stated in his letter that while the accident rate at this location used to be higher-than average, the availability of flashing lights and their subsequent installation at this intersection several years ago had reduced the number of accidents to a level lower than the average for the general area.  Mr. Phillips therefore concluded that additional signage is not warranted for this intersection at this time.

This meeting was adjourned at 10:22 p.m., upon a motion by Mr. Skomrock, a second by Mr. Snively, and a unanimous affirmative vote.


__________________________________  ___________________________________     
David Snively – Chairman                Jan Blair – Vice Chairman


__________________________________  ___________________________________
William Skomrock, Jr.                     David Lair – Fiscal Officer

A special meeting of the Board of Township Trustees, Newbury Township was called to order at 7:00 p.m., January 27, 2009, with Mr. Snively, Mr. Skomrock and Mrs. Blair present.  The purpose of this meeting was to interview Tezeon Wong, Judd Douglas and Bill McCullam for positions open on the Zoning Commission and Board of Zoning Appeals .

Upon conclusion of the interviews, Mrs. Blair made the motion to appoint Judd Douglas as an alternate member to the Zoning Commission for the two year term ending in 2010, appoint Tezeon Wong as a regular member to the Board of Zoning Appeals for the five year term ending in 2013 and appoint Bill McCullam as an alternate member to the Board of Zoning Appeals for the two year term ending in 2010. The motion was seconded by Mr. Skomrock and passed by unanimous affirmative vote.

This meeting was adjourned at 9:30 p.m., upon a motion by Mrs. Blair, a second by Mr. Snively, and a unanimous affirmative vote.


__________________________________  ___________________________________     
David Snively – Chairman                Jan Blair – Vice Chairman


__________________________________  ___________________________________
William Skomrock, Jr.                     David Lair – Fiscal Officer