Township Meeting - 9/5/2007

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., September 5, 2007, with Mrs. Blair and Mr. Skomrock present.   Minutes of the August 15th meeting were approved upon a motion by Mr. Skomrock, a second by Mrs. Blair and a unanimous affirmative vote.  

Fire activity reported by Mr. Fagan included 351 calls year-to-date, with 45 for August.  More concrete work will be done at the fire station in the next couple of weeks.  

Mrs. Blair reported police activity.  It was noted that due to a change to the new computer system, the total 180 calls recorded for August only represented calls through August 22nd, the final date of operation of the Sheriff's old dispatch system.  The balance of August will be provided next month along with September data, to be compiled by the new Sheriff's dispatch system.

Mr. Lair reported that the August bank reconciliation and month-end reports have been completed and distributed to the trustees, with distribution to members of the Financial Review Committee to follow.  Mr. Skomrock moved to make a supplemental appropriation of $100,000 to 2141-330-360, Road District Fund – Contracted Services.  This increase reflects funding to be received shortly from the County Engineer and already certified into this fund.  It was noted that the payment requests had been received on the Snow Road and Pekin Road & Elm Drive repaving projects performed by Ronyak Paving, with decreases below the contract amount for these projects of $3928 and $11384 respectively, due to lower than estimated driveway apron installation costs.

Purchase Orders approved by signing prior to or at this meeting:    
P.O. #    Date    Payee    Amount
    24-2007    8/28/2007    Stryker Sales Corporation    $9,880.00
Warrants approved by signing prior to or at this meeting:    
Check #    Date    Payee    Amount
29750    9/1/2007    United Healthcare Insurance Co.    $7,818.70
29751    9/1/2007    Reliance Standard Life Insurance    $443.98
29752    9/1/2007    Delta Dental    $605.48
29753    9/1/2007    Windstream    $303.79
29754    9/1/2007    National City Bank    $136.11
29755    9/1/2007    Auburn Heating & Air Conditioning    $333.80
29756    9/1/2007    Tractor Supply Co.    $54.07
29757    9/1/2007    Jones Equipment Inc.    $162.14
29758    9/1/2007    Ecoscape, Inc.    $435.00
29759    9/1/2007    Paul Carson    $545.00
29760    9/1/2007    Fox International Ltd. Inc.    $130.61
29761    9/1/2007    Stryker Sales Corporation    $9,880.00
29762    9/1/2007    Speedway SuperAmerica    $539.42
29763    9/1/2007    Geauga County Maple Leaf    $37.00
29764    9/1/2007    Shalersville Asphalt Co.    $425.85
29765    9/1/2007    Verizon Wireless    $72.32
29766    9/1/2007    All-Ways Flasher Service Inc.    $47.50
29767    9/1/2007    Allied Dealers Supply Co., Inc.    $1,606.40
29768    9/1/2007    Preston Ford    $61.32
29769    9/1/2007    Farmers Welding Supply Inc.    $33.39
29770    9/1/2007    Kokosing Materials    $5,092.49
29771    9/1/2007    Dominion East Ohio Gas    $50.31
29772    9/1/2007    David J. Lair               - DL    $1,014.13
29773    9/1/2007    Douglas J. Zimperman        - DZ    $1,201.46
29774    9/1/2007    George Mansfield            - GM    $1,139.92
29775    9/1/2007    Glen Eric Quigley           - GQ    $733.77
29776    9/1/2007    Janice M. Blair             - JB    $783.77
29777    9/1/2007    Jack Lashley                - JL    $890.90
29778    9/1/2007    Jas. Rick Phifer            - JP    $1,317.68
29779    9/1/2007    Linda C. Nokes              - LN    $399.52
29780    9/1/2007    Randal R. Hollis            - RH    $1,596.80
29781    9/1/2007    Randal O. Hollis            - ROH    $1,011.98
29782    9/1/2007    Timothy A. Mansfield        - TM    $1,151.64
29783    9/1/2007    William J. Skomrock, Jr.    - WS    $648.77
29784    9/1/2007    Karen E. Endres             - KE    $1,066.80
29785    9/1/2007    Marge Hrabak                - MHR    $377.27
29786    9/1/2007    Treasurer of State    $885.27
29787    9/1/2007    Ohio Public Employees Deferred Comp. Pro    $1,120.00
29788    9/1/2007    Ohio Public Employees Retirement System    $7,370.54
29789    9/1/2007    Glen Eric Quigley           - GQ    $733.77
29790    9/1/2007    David Lair    $280.00
29791    9/1/2007    First Energy    $224.75
29792    9/1/2007    Dominion East Ohio Gas    $124.90
29793    9/1/2007    Newbury Auto Parts Inc.    $60.09
29794    9/1/2007    Newbury Hardware    $298.40
29795    9/1/2007    Hans' Truck & Trailer Repair, Inc.    $41.35
29796    9/1/2007    FASTENAL CO.    $326.88
        Total:    $53,615.04

The Drug Awareness class for township employees, board members, and elected officials held last night was discussed.  Attendance at this program helps ensure that the township receive the maximum discount possible on its Workers' Compensation premium.  It was reported that the final selection for hospitalization carrier for the township would be made at the 9/19 meeting.

Mrs. Endres reported zoning inspection at the Thomas property, resulting in execution of an affidavit that at this time, this property is in compliance with the Court of Common Pleas Judgment Entry.  Mrs. Endres reported that she and APA Bridey Matheney traveled around the township to familiarize Ms. Matheney with the township.  Gas well activity was reported, including reports that a well on Messenger was resulting in mud being left on the road.  Cross Creek Parkway is the site of another well being put in on the Kuhnle property.  It was noted that since the drilling unit extended to both sides of the road, the township appears to be in line to be formally included in the drilling unit; if this turns out to be the case, the creation and execution of a non-drill gas lease will be handled by the Prosecutor's office.  It was noted that Larry Heiden has been assigned to normally cover the township by the Geauga County Building Department.  He has evaluated the Wingate home on Rt 87 and determined that it is structurally deficient and in need of repair or removal.  It was reported that John Sutter has purchased this property and intends to demolish the structure.

It was reported that Dr. Silver has presented a preliminary plan for his proposed clinic, which will need review by the County Planning Commission.  It was reported that the Stockton Gardens situation regarding sign age and unit numbering will be reviewed by the Safety Services and the County Engineer’s office to ensure that each of the 20 condominium units located in this area can be precisely located from a 911 call.

Correspondence received since the last meeting was reviewed by Mrs. Blair, including an announcement of a 9/15 celebration at the Geauga County Airport, with visitors and local elected officials welcome.   Mrs. Blair described the 2007 Red Ribbon program, and support for this program was expressed by the trustees, with a resolution of support to be considered for the next meeting.

Mrs. Endres reported that on September 26th Judges Fuhry and Burt would be guest speakers at the zoning training meeting to be held at the town hall.

Mrs. Blair provided an update on dissolution of the Police Department.  It was reported that former Chief Aytay has gathered all the weapons to be evaluated for eventual sale to the former patrolmen through a company authorized to handle such transactions.  All remaining records needed by the Sheriff’s Department have been transferred to them, and remaining records will be cataloged, and the State Records Commission will be requested to provide a process for destruction or archival of these records as appropriate.  All equipment not used by other departments will be disposed of by whatever auction process satisfies legal requirements at minimal cost.

Road activity reported by Mr. Hollis included asphalt application on Stone, Portlew, and Wake Robin, replacement of street signs, and mowing of roadsides.  It was also reported that the salt shed has been repaired.  It was noted that a portion of guardrail on Music St. had been destroyed in the last week and would need to be replaced as soon as possible.   An attempt will be made to collect damages from any insurance coverage in place for the vehicle involved in this damage.

This meeting was adjourned at 8:24 p.m., upon a motion by Mrs. Blair, a second by Mr. Skomrock, and a unanimous affirmative vote.

__________________________________  ___________________________________     
  Jan Blair – Chairman            William Skomrock, Jr. – Vice Chairman    

__________________________________  ___________________________________
      Glen Quigley                     David Lair – Fiscal Officer