Township Meeting - 7/5/2006

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., July 5, 2006, with all members present.    Minutes of the previous meeting were approved upon a motion by Mrs. Blair, a second by Mr. Skomrock and a unanimous affirmative vote.

Mr. Skomrock presented three estimates for concrete work in various areas of the Fire Department property.  It was decided to hold off on making a decision on any expenditure until the Fiscal Officer had an opportunity to review mid-year financials.  Also discussed was a possible expenditure of a little over $600 for upgrade of the controls handling the gas heating systems in the building which houses the Police Department and a portion of the Road Department.  The trustees discussed the fire pond requirement stipulated for the St. Helen’s Church expansion.   It was noted that the architect stated that the site plan didn’t allow room for a fire pond.  It was announced that on July 17 and 18th the Geauga County Health District would have their mass spectrometer onsite at the Kiwanis Lake Community Center, to enable local citizens to have their water sampled.

Mr. Skomrock said that the Road Department was done with preparatory work for Moss Glen and the portion of Music St. being re-paved this year.

At 8:00 p.m., the 2007 Budget Hearing for Newbury Township was called to order.  It was noted that this hearing had been properly advertised.  The Fiscal Officer noted that the Tax Budget was a planning tool, and the final 2007 Permanent Appropriation would have amounts which varied from this tax budget, based on available resources and spending priorities identified by the Trustees at that time.   The Trustees and Fiscal Officer discussed funding challenges in the General Fund and the Cemetery Fund; they also discussed the need to consider options to replace or renew the Road Levy fund expiring next year.  Mr. Skomrock moved that the 2007 Tax Budget be adopted; Mrs. Blair seconded this motion, which passed by unanimous vote.   The Tax Budget hearing was closed at 8:30 p.m.

Mr. Quigley reported that current requirements for the HUD grant on the Oberland Park property still involved performing an archeological study covering 20 acres, and the drilling of 4000 sample holes within this area.  Given this requirement, Mr. Quigley stated that it was unlikely that the grant project would be completed this year.  

Mr. Skomrock moved to accept the Otarma renewal of property/casualty/liability coverage for 2006 to 2007 for a total cost of $15,060.00.  Mrs. Blair seconded this motion, which passed by unanimous vote.

Mr. Quigley brought up the subject of the Police Department.  He said that he had requested activity summaries from the Sheriff’s Dept. for Auburn, Munson, and Newbury, covering 1/1/2005 through 6/30/2006.   Mr. Quigley provided a comparative analysis of each township’s activity, which showed more activity resulting in law enforcement response in Newbury than was the case in Auburn or Munson.  He stated that the trustees needed to study this information and be ready at the next meeting to consider the possibility of placing a small tax levy on the ballot to fund the need for law enforcement resources in the township over and above what is currently provided by the Sheriff’s Department.  It was agreed by all that the General Fund is no longer able to sustain current or anticipated law enforcement resource requirements within the township, and that failure of a police levy would probably mean closure of the Newbury Police Department.  It was also agreed by all that such a move would not be any reflection on the efforts of Chief Aytay, who has managed the department in an economical and professional manner.  Mrs. Blair suggested holding a work session next week to study this issue in more detail, and July 11th at 7pm was agreed upon as the time and date.

Police activity reported by Chief Aytay included 78 calls for June, and 425 calls year to date, 521 miles driven, 2977.1 miles year-to-date.  There were 144.5 hours worked, with 998.5 hours worked year-to-date.

Zoning activity reported by Mrs. Endres included a report that the Common Pleas Court would be hearing a motion to impose sentence on the Roberta Ann case; this hearing is scheduled for August 28th.   The Atkins junkyard case has a 2pm court date this Friday, July 7th.  This hearing is motion to show contempt in violation of a judgment entry.  Mrs. Endres working on new language on junk vehicles for the zoning resolution, and will meet with the APA and Dave Dietrich from the Planning Commission to review the language.

Mrs. Blair reported on a presentation given at a recent Geauga County Economic Development luncheon meeting by the NRP Group, a Cleveland-based organization that develops housing developments, often targeted at seniors.  

Purchase Orders approved by signing prior to or at this meeting:
P.O. #    Date    Payee    Amount
  2-2006    6/30/2006    OTARMA    $8,347.93
  2-2006    6/30/2006    OTARMA    $5,471.86
  2-2006    6/30/2006    OTARMA    $1,254.21
        Total:    $15,074.00
Blanket Certificates approved by signing prior to or at this meeting:
B.C. #    Date    Payee    Amount
 72-2006    6/30/2006    Various Vendors    $900.00
        Total:    $900.00
Warrants approved by signing prior to or at this meeting:    
Check #    Date    Payee    Amount
28612    7/3/2006    Bernard Krotine             - BK    $574.98
28613    7/3/2006    David J. Lair               - DL    $1,163.98
28614    7/3/2006    Douglas J. Zimperman        - DZ    $1,206.34
28615    7/3/2006    George Mansfield            - GM    $1,184.64
28616    7/3/2006    Glen Eric Quigley           - GQ    $725.60
28617    7/3/2006    Janice M. Blair             - JB    $775.60
28618    7/3/2006    Jack Lashley                - JL    $875.44
28619    7/3/2006    Jas. Rick Phifer            - JP    $1,461.40
28620    7/3/2006    Karen E. Endres             - KE    $353.65
28621    7/3/2006    Linda C. Nokes              - LN    $653.40
28622    7/3/2006    Marge Hrabak                - MHR    $318.32
28623    7/3/2006    Paul P. Pfiester            - PP    $640.60
28624    7/3/2006    Randal R. Hollis            - RH    $1,685.79
28625    7/3/2006    Randal O. Hollis            - ROH    $1,019.66
28626    7/3/2006    Terry A. Aytay              - TA    $537.16
28627    7/3/2006    Timothy A. Mansfield        - TM    $1,195.35
28628    7/3/2006    William J. Skomrock, Jr.    - WS    $778.68
28629    7/3/2006    Ohio Public Employees Retirement System    $7,825.66
28630    7/3/2006    Ohio Public Employees Deferred Comp. Pro    $845.00
28631    7/3/2006    NATIONAL CITY BANK    $3,398.38
28632    7/3/2006    Treasurer of State    $963.76
28633    7/3/2006    NATIONAL CITY BANK    $3,398.38
28634    7/3/2006    Treasurer of State    $963.76
28635    7/5/2006    Delta Dental    $580.84
28636    7/5/2006    Reliance Standard Life Insurance    $443.98
28637    7/5/2006    Treasurer of State    $795.00
28638    7/5/2006    Geauga County Treasurer    $1,274.27
28639    7/5/2006    Geauga County Maple Leaf    $73.80
28640    7/5/2006    Trushel Excavating Inc.    $450.00
28641    7/5/2006    Alltel    $467.13
28642    7/5/2006    Verizon Wireless    $72.34
28643    7/5/2006    First Energy    $428.18
28644    7/5/2006    Speedway SuperAmerica    $684.18
28645    7/5/2006    Ecoscape, Inc.    $474.00
28646    7/5/2006    Cortland Tractor Sales Co.    $116.00
28647    7/5/2006    Dominion East Ohio Gas    $171.55
28648    7/5/2006    Newbury Hardware    $162.20
28649    7/5/2006    Newbury Auto Parts Inc.    $55.03
28650    7/5/2006    Schloss Materials    $646.10
28651    7/5/2006    Shalersville Asphalt Co.    $1,657.27
28652    7/5/2006    Kimball-Midwest Inc.    $273.29
28653    7/5/2006    Geauga County Township Association    $75.00
28654    7/5/2006    Hess & Associates    $700.00
28655    7/5/2006    Newbury Volunteer Fire Department    $75,000.00
28656    7/5/2006    Ray Fidel    $180.00
28657    7/5/2006    Colleen Curran    $140.00
28658    7/5/2006    Mary Lee Brezina    $140.00
28659    7/5/2006    Dean Eppley    $60.00
28660    7/5/2006    Paul Mansfield    $180.00
28661    7/5/2006    William McCullam    $140.00
28662    7/5/2006    Tezeon Wong    $60.00
28663    7/5/2006    OTARMA    $15,074.00
        Total:    $133,119.69

This meeting was adjourned at 9:53 p.m. upon a motion by Mrs. Blair, a second by Mr. Skomrock, and a unanimous affirmative vote.

__________________________________  ___________________________________     
  Glen Quigley – Chairman            William Skomrock, Jr. – Vice Chairman    

__________________________________  ___________________________________
  Jan Blair                         David Lair – Fiscal Officer

A special meeting of the Board of Township Trustees, Newbury Township was called to order at 7:00 p.m., July 11, 2006, with all members present.  Purpose of this meeting was to consider alternatives for Police Department funding, including the possibility of placing a Policy Levy request on the November ballot.  

It was determined by the trustees that a levy which replaces current General Fund resources should be placed on the ballot, and that the voters should be informed that failure of this levy would mean probably closure of the Newbury Police Department, with extra law enforcement hours from the Geauga County Sheriff paid from the General Fund to the extent that resources and other priorities permitted.   It was agreed that the cost of a police levy should be clearly stated in terms of annual additional expense to a residential homeowner for an average-value home in the township, which it is estimated would currently have a market value of a little over $190,000.  The Fiscal Officer said that he would ask the Auditor’s office to provide current “average value” information, and to provide actual costs for an average Newbury residential property and the revenue to be gained for levies of .3 mill, .4 mill, and .5 mill, so that the trustees could decide at the next meeting what amount they would request from the taxpayers.

This meeting was adjourned at 7:25 p.m., upon a motion by Mrs. Blair, a second by Mr. Skomrock, and a unanimous affirmative vote.

__________________________________  ___________________________________     
  Glen Quigley – Chairman            William Skomrock, Jr. – Vice Chairman    

__________________________________  ___________________________________
  Jan Blair                         David Lair – Fiscal Officer