Township Meeting - 7/3/2007

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., July 3, 2007, with Mrs. Blair and Mr. Skomrock present.   Minutes of the previous meetings were approved upon a motion by Mr. Skomrock, a second by Mrs. Blair, and a unanimous affirmative vote.

Road activity reported included work on Pekin Road getting ready for the re-paving project, including ditch enclosures and replacement of some driveway pipes.   Snow Road ditches have also been cleared and some driveway pipes replaced as well.  Other Road Department work included roadside mowing, and one funeral.  

Mr. Quigley joined the meeting at this point and signed the previous meetings’ minutes as approved.

Zoning activity reported by Mrs. Endres included report of a new gas well on Messenger Rd.  The ODNR representative was present for a meeting with the driller, and requests were submitted by Mrs. Endres that well samples be performed within a 1000’ radius, to which the driller appeared to be receptive.  Some issues have arisen regarding dirt on the roadway, but this appears to be under control.  It was reported that Newbury Community Church is planning a fund-raiser that involves competition amongst bands; the trustees asked Mrs. Endres to offer the church use of the township property north of the church for parking, as long as the weather remains dry.  

The trustees and Mrs. Endres discussed the variance process for lake communities and the consolidation of smaller lots into larger build-able lots; it was noted that the current process is cumbersome and expensive .  An affidavit-of-fact process may enable the creation of larger lots into permanent combined units as a condition for granting a zoning variance.  The affidavit-of-fact would be recorded at the county level to prevent sub-dividing of combined lots at a future date.  At this point Bridey Matheney from the Prosecutor’s office is researching this issue.  

Mrs. Endres reported that she has been in contact with Mr. Silver regarding his proposed clinic.  Mr. Quigley reported that he had discussed this project with Dave Dietrich of the Planning Commission to begin the process of creating a judgment entry that will accommodate Mr. Silver’s needs within the framework of township zoning.

Mrs. Blair reported police activity for June included a total of 258 9-1-1 calls to the Sheriff’s Department for medical or law enforcement assistance.

Mr. Lair reported that the trustees and Financial Review Committee had received their June month-end reports.

Mr. Skomrock moved that the trustees adopt Resolution 2007070301, acknowledging Resolution 07-124 passed recently by the Geauga County Board of Commissioners to enable the County Engineer to assist the township in the funding of the Snow Road re-paving project.  Mr. Quigley seconded this motion, which passed by unanimous vote.

Mrs. Blair moved that the trustees accept the OTARMA property/casualty/liability 2007-08 renewal, with an annual premium for this year of $10,031.  Mr. Quigley seconded this motion, which passed by unanimous vote.

Blanket Certificates approved by signing prior to or at this meeting:
B.C. #    Date    Payee    Amount
    95-2007    7/3/2007    Various Vendors    $150.00
Purchase Orders approved by signing prior to or at this meeting:    
P.O. #    Date    Payee    Amount
    17-2007    6/25/2007    Junction Auto Sales Inc.    $6,775.50
    18-2007    6/30/2007    United Healthcare Insurance Co.    $6,500.00
    18-2007    6/30/2007    United Healthcare Insurance Co.    $5,800.00
    19-2007    7/3/2007    Treasurer of State    $795.00
    20-2007    7/3/2007    Newbury Volunteer Fire Department    $17,500.00
    20-2007    7/3/2007    Newbury Volunteer Fire Department    $57,500.00
    21-2007    7/3/2007    ScapeAbilities (John Suvak)    $180.00
    21-2007    7/3/2007    ScapeAbilities (John Suvak)    $180.00
    21-2007    7/3/2007    ScapeAbilities (John Suvak)    $400.00
    21-2007    7/3/2007    ScapeAbilities (John Suvak)    $1,440.00
    22-2007    7/3/2007    OTARMA    $4,207.46
    22-2007    7/3/2007    OTARMA    $4,823.30
    22-2007    7/3/2007    OTARMA    $1,000.24
        Total:    $107,101.50
Warrants approved by signing prior to or at this meeting:    
Check #    Date    Payee    Amount
29586    7/3/2007    David J. Lair               - DL    $959.96
29600    7/3/2007    Douglas J. Zimperman        - DZ    $1,201.46
29601    7/3/2007    George Mansfield            - GM    $1,139.92
29602    7/3/2007    Glen Eric Quigley           - GQ    $733.77
29603    7/3/2007    Janice M. Blair             - JB    $783.77
29604    7/3/2007    Jack Lashley                - JL    $946.81
29605    7/3/2007    Jas. Rick Phifer            - JP    $1,317.68
29606    7/3/2007    Karen E. Endres             - KE    $363.30
29607    7/3/2007    Linda C. Nokes              - LN    $605.43
29608    7/3/2007    Marge Hrabak                - MHR    $196.47
29609    7/3/2007    Randal R. Hollis            - RH    $1,596.80
29610    7/3/2007    Randal O. Hollis            - ROH    $1,011.98
29611    7/3/2007    Timothy A. Mansfield        - TM    $1,151.64
29612    7/3/2007    William J. Skomrock, Jr.    - WS    $648.77
29613    7/3/2007    NATIONAL CITY BANK    $3,711.58
29614    7/3/2007    Treasurer of State    $910.83
29615    7/3/2007    Ohio Public Employees Retirement System    $7,640.72
29616    7/3/2007    Ohio Public Employees Deferred Comp. Pro    $1,120.00
29617    7/3/2007    United Healthcare Insurance Co.    $6,301.71
29618    7/3/2007    Delta Dental    $605.48
29619    7/3/2007    Reliance Standard Life Insurance    $443.98
29620    7/3/2007    Geauga County Treasurer    $1,272.97
29621    7/3/2007    First Energy    $488.26
29622    7/3/2007    Dominion East Ohio Gas    $224.65
29623    7/3/2007    Windstream    $348.42
29624    7/3/2007    Jan Blair    $210.00
29625    7/3/2007    Speedway SuperAmerica    $428.17
29626    7/3/2007    Verizon Wireless    $72.40
29627    7/3/2007    Geauga County Township Association    $68.00
29628    7/3/2007    Junction Auto Sales Inc.    $6,775.50
29629    7/3/2007    Preston Ford    $36,815.70
29630    7/3/2007    Goodyear Street & Hwy.    $1,928.00
29631    7/3/2007    Tractor Supply Co.    $58.94
29632    7/3/2007    National City Bank    $166.44
29633    7/3/2007    Newbury Volunteer Fire Department    $75,000.00
29634    7/3/2007    ScapeAbilities (John Suvak)    $2,200.00
29635    7/3/2007    Treasurer of State    $795.00
29636    7/3/2007    First Quality Sales    $48.12
29637    7/3/2007    Hans' Truck & Trailer Repair, Inc.    $224.23
29638    7/3/2007    Free Enterprises Inc.    $421.02
29639    7/3/2007    Newbury American Legion    $656.70
29640    7/3/2007    OTARMA    $10,031.00
        Total:    $171,625.58

Mr. Quigley brought up a number of issues of new and old business.  He reported that the motion made by the township to allow new evidence into the All-Erection Crane trial had been denied, and that further action by the court to resolve this case is anticipated.  He stated that ODNR Natureworks funding for the Oberland Park project has been extended for up to a year.  No new news on the Newbury Centre electronic sign was available as of yet.  It was reported that the Knights of Columbus had sought and obtained permission from the trustees to host a Circus on August 1st on the Oberland Park property.  The trustees briefly discussed the $12,000 grant from the Lake Erie Balanced Growth Initiative, which will be used to contract with the Kent State Urban Design Center to come up with some design ideas for areas around the town center.

Mr. Skomrock reported that the County Engineer’s office had notified the trustees that work was proceeding on Butternut Rd. east of Route 44.  He also reported that Mr. and Mrs. Zimbel had offered to donate to the township a push lawnmower and a 16hp riding lawn tractor.

Mrs. Blair reported on a proposal she had received from AssureVault for organization, scanning, and conversion of police records to digital media or microfilm for long-term retention.  Given the $6460 estimated price to convert approximately 60,000 pages of data, Mrs. Blair said that after conferring with Sheriff McClelland it appears that much of this data will not need to be retained long-term.  It was also reported that there are no open cases remaining for the Newbury Police Department.

Mrs. Blair reported that there would be a meeting with the Community Improvement Corporation Trustees and the Geauga County Commissioners on July 12th, to examine how this group might help to stimulate economic growth in the area.

Mrs. Blair reported that Senator Grendell and Health Commissioner Weisdack had successfully fought to roll back the home sewage disposal regulations back to the ones in force prior to the beginning of this year.

This meeting was adjourned at 8:35 p.m., upon a motion by Mr. Quigley, a second by Mrs. Blair, and a unanimous affirmative vote.

__________________________________  ___________________________________     
  Jan Blair – Chairman            William Skomrock, Jr. – Vice Chairman    

__________________________________  ___________________________________
      Glen Quigley                     David Lair – Fiscal Officer