Township Meeting - 7/30/2008

A special meeting of the Board of Township Trustees, Newbury Township was called to order at 7:00 p.m., July 30, 2008 with all members present.  Also in attendance were Roger Mezak and Les Ober.   The purpose of the meeting was to review bids submitted and select the proper materials to pave the Oberland Park driveway and parking lot.  All Requests for Proposals were reviewed by all attendees including materials and suppliers.  Once completed, the trustees selected the following as the most suitable materials along with the lowest and best bids for the project.

Mr. Skomrock moved that Reclaimed Asphalt be selected as the Base Material with the bid going to G.A.R. Equipment Leasing @ 13.90 per ton X 600 tons = $8340.00.  Mrs. Blair seconded this motion, which passed by unanimous vote
Mrs. Blair moved that #304 Limestone be selected as the Top Material with the bid going to Arms Trucking Co. @ $16.60 per ton X 300 tons = $4,980.00.  Mr. Skomrock seconded this motion, which passed by unanimous vote.
Mr. Mezak and Mr. Ober also informed us that Willowleaf Sign Co would submit a bid for required Park Signs.  Bid will be under $1500 and completed by August 17th.
Mr. Mezak reviewed all layout plans as presented since the inception of the project, which includes Plan A thru Plan J.  Since then, another revision to Option J has been submitted by Rudy Schwartz.
This meeting was adjourned at 7:50 p.m. upon a motion by Mrs. Blair, a second by Mr. Skomrock, and a unanimous affirmative vote.

__________________________________  ___________________________________     
William Skomrock, Jr.  – Chairman            David Snively – Vice Chairman    


__________________________________  ___________________________________
      Jan Blair                     David Lair – Fiscal Officer

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., August 6, 2008 with all trustees present.   Minutes of the meeting of 7/16/2008 were approved upon a motion by Mr. Snively, a second by Mr. Skomrock, and a unanimous affirmative vote.  

Road activity reported by Mr. Hollis included asphalt application on Cory, Grace and Thomas, and various roads in Kimberly Estates, 3 funerals, ditching, cleanup and mowing of roadsides, and repair of the concrete surface of Lucky Bell.  The new boom mower has been received and tested out.  Mr. Skomrock said that a question had been received from Kiwanis Lake residents as to whether the intersection of Elm Drive with several other roads should be controlled by stop signs on each road.  Mr. Hollis said that he would research the issue and speak to the Engineer’s office to see if they had any ideas to improve safety in that intersection.

Zoning activity reported by Mrs. Endres included a report that a bank that had received a home on Lucky Bell that is in foreclosure had agreed to mow the property and clean up the vegetation around the property.  The trustees advised Mrs. Endres that they suggest that the bank try to clear the area around the foundation of the home and try to maintain the property, especially since it is located in an upscale subdivision and that would ultimately be to the bank’s own benefit.   Mrs. Endres also reported that she is working with the Newbury Volunteer Fire Department to complete the application, variance and eventual permitting for the sign.  Mr. Skomrock moved to waive fees for a zoning variance on township-owned property, including this immediate case.  Mr. Snively seconded this motion, which passed by unanimous vote.

Fire activity for July reported by Chief Zimperman included 51 calls, 1 structure fire, 31 rescues, 2 unauthorized burns and 1 mutual aid received.  Also reported was a major house fire on Bridle Lane which occurred yesterday and which will probably result in the totaling of that structure.  

Mrs. Blair reported that mandatory drug training for all volunteers and employees would be held 8/27 at 7pm at the fire station.  It was also reported that a sufficient number of drug pulls had been conducted to qualify for the Bureau of Workers’ Compensation premium discount for that activity.

Mr. Mezak presented a report of activity to date on the grant-funded construction activity occurring on the Oberland Park property.  Grading and hydo-seeding RFPs for the HUD grant project have been sent out by the Geauga County Community and Economic Development office.   The Park Board is working on plans for a park sign.  The trustees planned to hold a special meeting on August 12, 2008 at 12 noon for the execution of two contracts based on actions taken at the 7/30/08 special meeting, one for the driveway base and the other for the driveway top coat.  At the request of Mr. Mezak, the trustees agreed that Carter Lumber in Burton would be officially recognized for donation of 60’ of split rail fence to protect the soccer field from incursion of vehicles from the new driveway.

The Fiscal Officer reported that the township had received a Certificate of Estimated Property Tax Revenue from County Auditor Tracy Jemison to certify the current tax valuation of the subdivision and the amount of revenue that would be produced by a Two (2.0) mill Road Improvement levy to be placed on the ballot at the November 4, 2008 election as a replacement and a decrease of an existing 2.8 mill Road Improvement Levy which expires at the end of 2009.  The Certificate provides an estimate of tax collection for the replacement levy of $370,654 per year at 100% collection, with this collection to begin in January 2010 if the voters approve this levy this November.  Mr. Skomrock moved that the board adopt Resolution 2008080601 requesting the Board of Elections to place a levy on the ballot for replacement of a tax in excess of the ten mill limitation for the purpose of roads and bridges, in order that the 2.0 mill replacement levy request be placed on the November 4, 2008 ballot.  Mrs. Blair seconded this motion, which passed by unanimous vote.

Blanket Certificates approved by signing prior to or at this meeting:
B.C. #
Date
Payee
Amount
   124-2008
7/29/2008
Various Vendors
 $  13,578.47
   125-2008
7/29/2008
Various Vendors
 $      800.00
   126-2008
8/5/2008
Various Vendors
 $    4,000.00


Total:
 $  18,378.47
Warrants approved by signing prior to or at this meeting:

Check #
Date
Payee
 Amount
30645
7/23/2008
Office Max Incorporated
 $      242.39
30646
7/23/2008
United Healthcare Insurance Co.
 $    4,698.45
30647
7/23/2008
Jack Lashley
 $      650.00
30648
8/2/2008
Ann A. Wishart              - AW
 $      547.41
30649
8/2/2008
David J. Lair               - DL
 $    1,045.43
30650
8/2/2008
David A. Snively            - DS
 $      838.00
30651
8/2/2008
Douglas J. Zimperman        - DZ
 $    1,250.16
30652
8/2/2008
George Mansfield            - GM
 $    1,158.91
30653
8/2/2008
Janice M. Blair             - JB
 $      799.15
30654
8/2/2008
Jas. Rick Phifer            - JP
 $    1,296.73
30655
8/2/2008
Karen E. Endres             - KE
 $      899.89
30656
8/2/2008
Marge Hrabak                - MHR
 $      311.50
30657
8/2/2008
Marcia J. Mansfield         - MM
 $      147.03
30658
8/2/2008
Randal R. Hollis            - RH
 $    1,605.24
30659
8/2/2008
Randal O. Hollis            - ROH
 $    1,074.21
30660
8/2/2008
Timothy A. Mansfield        - TM
 $    1,177.91
30661
8/2/2008
William J. Skomrock, Jr.    - WS
 $      664.15
30662
8/2/2008
Treasurer of State
 $      733.19
30663
8/2/2008
Ohio Public Employees Deferred Comp. Pro
 $    1,005.00
30664
8/2/2008
P.E.R.S.
 $    7,123.32
30665
8/6/2008
ScapeAbilities (John Suvak)
 $      350.00
30666
8/6/2008
The Penn Ohio Corporation
 $    4,999.15
30667
8/6/2008
Geauga County Maple Leaf
 $        89.30
30668
8/6/2008
Windstream
 $      316.09
30669
8/6/2008
Dominion East Ohio Gas
 $        87.34
30670
8/6/2008
Reliance Standard Life Insurance
 $      448.53
30671
8/6/2008
National City Bank
 $      194.93
30672
8/6/2008
Ohio CAT
 $      527.64
30673
8/6/2008
All-Ways Flasher Service Inc.
 $    1,834.91
30674
8/6/2008
Kimball-Midwest Inc.
 $      377.63
30675
8/6/2008
First Energy
 $    1,876.22
30676
8/6/2008
D & A Rebuilders
 $      145.00
30677
8/6/2008
Tractor Supply Co.
 $      147.50
30678
8/6/2008
Speedway SuperAmerica
 $      671.41
30679
8/6/2008
Cars Autobody
 $      165.15
30680
8/6/2008
FASTENAL CO.
 $        91.02
30681
8/6/2008
Verizon Wireless
 $        60.44
30682
8/6/2008
Ann Wishart
 $        13.89
30683
8/6/2008
Patsy Keyes
 $      225.50
30684
8/6/2008
Ray Fidel
 $      230.00
30685
8/6/2008
Tezeon Wong
 $      230.00
30686
8/6/2008
Mary Lee Brezina
 $      215.00
30687
8/6/2008
Dean Eppley
 $      190.00
30688
8/6/2008
William McCullam
 $      245.00
30689
8/6/2008
Glen Quigley
 $      170.00
30690
8/6/2008
Ken Blair
 $      115.00
30691
8/6/2008
Cope Farm Equipment, Inc.
 $  46,343.93
30692
8/6/2008
Southeastern Equipment
 $  40,421.58
30693
8/6/2008
Sunrise Springs Water Co. Inc.
 $      131.45
30694
8/6/2008
Newbury Auto Parts Inc.
 $      578.18
30695
8/6/2008
Allied Dealers Supply Co., Inc.
 $        23.48
30696
8/6/2008
Kevin Chartrand, MD
 $        86.00
30697
8/6/2008
First Quality Sales
 $        67.54
30698
8/6/2008
Treasurer of State
 $    3,441.11
30699
8/6/2008
Chagrin Oil & Gas Co. Inc.
 $    2,193.51
30700
8/6/2008
Kokosing Materials
 $    8,956.61
30701
8/6/2008
Lillibridge Landscaping, Inc.
 $    2,634.00


Total:
 $146,162.11

The trustees discussed the hospitalization alternatives presented at a previous meeting by Sean Sprouse from Burnham and Flower.  Mrs. Blair moved to accept Alternative 1, Plan Code 2A-B/RX MM %, Plan Type Choice Plus; Mr. Skomrock seconded this motion, which passed by unanimous vote.

In response to a request from the ZBA for purchase of an LCD projector, the trustees suggested that the ZBA look instead at an LCD widesreen monitor to allow for large-screen viewing of computer data by a group of people.  It was agreed that an LCD monitor would be more cost-effective and durable than a LCD projector.

Mrs. Blair reported 258 calls received in July by the Sheriff’s 911-dispatch center for Newbury, a 5% increase from last month, but fireworks and increased activity by the Sheriff in the township was felt to have caused most of this increase.  Mr. Snively reported that two parking incidents in the Scranton Woods had been documented in the previous month’s police report.  Mr. Snively also reported that an Addington street light price estimate would be received soon.

Mrs. Blair reported that she had been working with Geauga County Board of Elections Director Arch Kimbrew, and reported that the Kiwanis Lake Community Hall had been selected for the polling place to replace the former police station.  Mrs. Blair also reported on FLMA training that will be held at the County Commissioners’ Building 8 meeting room on Wednesday August 20th, and said she will be attending to represent the township.  The subject of town hall maintenance was discussed, and it was agreed that a procedure would be developed to ensure ongoing maintenance of repair, with Mrs. Blair offering to act as the liaison to determine the most appropriate source for any repairs that might be required.

Correspondence received since the last meeting was reviewed by the trustees.  Mr. Fidel, speaking for the American Legion said that the Legion was considering the idea of building a picnic pavilion on the property that is rented from the township, with the Board’s approval.  The board didn’t have any objection to this idea.  This meeting was adjourned at 8:55 p.m., upon a motion by Mr. Snively, a second by Mrs. Blair, and a unanimous affirmative vote.


__________________________________  ___________________________________     
William Skomrock, Jr.  – Chairman            David Snively – Vice Chairman    


__________________________________  ___________________________________
      Jan Blair                     David Lair – Fiscal Officer