Township Meeting - 7/2/2008

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., July 2, 2008 with all trustees present.   Minutes of the meeting of 6/18/2008 were approved upon a motion by Mr. Snively, a second by Mr. Skomrock, and affirmative votes from Mr. Snively and Mr. Skomrock, with Mrs. Blair abstaining due to her absence from the previous meeting.  

Road activity reported by Mr. Hollis included roadside mowing, and a report that preparatory work on the roads to be resurfaced this year is complete.  Mr. Hollis reported on problems with maintenance of Lucky Bell Lane, due to its concrete surface and issues with expansion joints with that type of construction.  Asphalt resurfacing cannot be applied on top if this kind of pavement, as joint maintenance and repair are the only option.  Mr. Skomrock reported that the proposed joint repaving project on Cedar Rd. to be financed with Issue 2 monies has met with agreement from the Munson Township Trustees; the township is still waiting to hear from Russell Township to see if they have any interest in a similar joint application for repaving Pekin Rd. from Sperry Rd. west to Watt Rd.   

Zoning activity reported by Mrs. Endres included information pertaining to the proposed abandonment of a portion of Beach Drive; on the question of the reported abandonment of a “Burr Rd” some time ago as being possibly a similar situation, it was determined that this had only been an easement, not a dedicated road.  Mrs. Endres reported she had contacted the owner of PC’s Tavern, who said that they would complete demolition of the structure in the aftermath of a severe fire that occurred several months ago, with no plans to re-build.  Mrs. Endres reported that she recently received complaints of uncut grass on several properties, and she noted that there is nothing in township zoning to regulate this situation.  She stated that bank foreclosures might be a factor, as properties are abandoned and not maintained until the bank that has foreclosed on the property takes action to get the property ready for sale.  Mrs. Endres reported that Bainbridge Township had hosted a zoning seminar this month, with a report on the recent Bainbridge gas well explosion.  The issue of the recently installed Newbury Volunteer Fire Department electronic sign was brought up, with Mrs. Endres noting that she was working with the FD to get the application for zoning variance completed, as while the electronic sign is the same size as the previous sign, flashing lights on signs are not permitted in the Zoning Resolution, so a variance will be required.

Fire Chief Zimperman reported 46 calls last month, with one major structure fire occurring on the Waltman property; current plans are to completely tear down the structure soon.  Mr. Skomrock noted that the Fire Department had cooperated to tone down the electronic sign displays at the fire station until the zoning issues were properly resolved.
 
Mr. Snively reported that he was working with Roger Mezak and Geauga County Community and Economic Development Director Anita Stocker on the Oberland Park HUD grant, noting that a RFP had been sent out to 14 suppliers for the driveway and parking lot area.  It was reported that Roger Mezak has consulted with Mr. David Frey, who has specific experience in ball field design, having worked on Progressive Field.  Mr. Frey has offered some assistance in both design of new ball fields and repair of existing ball fields in the township.  It is hoped that earth-moving activities will begin toward the end of this year, with completion targeted before the end of this year; the HUD grant expires at the end of next year.  Mr. Snively also reported that he had spoken to Mia Moore of First Energy, who said that there is currently a five-month lead time on the installation of outdoor lighting fixtures which are being considered for at least the driveway and parking area of the planned park development.

The fiscal officer reported completion of the June 2008 month-end bank reconciliation and closing, with summary financial reports to be e-mailed out to the trustees and members of the Financial Review Committee shortly.  The fiscal officer recommended that the board approve Resolution 2008070201, with a supplemental appropriation of $20,000 to account 1000-610-590-0000, Parks and Recreation to allow for payment of Natureworks Grant expenses which will then be reimbursed to the township, and a supplemental appropriation of $5,000 to account 1000-120-730-0000, Town Hall Site Improvement, which will provide for the funding of upgrades to the town hall facility.  Mr. Skomrock moved that this resolution be adopted; Mrs. Blair seconded this motion, which passed by unanimous vote.

The fiscal officer presented the trustees with information regarding the 2008-2009 property-casualty renewal from OTARMA, for township liability, wrongful acts, automobile physical damage, and property coverage in the total amount of $10,325, a modest increase over last year’s amount.  Mr. Skomrock moved that this renewal of OTARMA coverage be accepted by the township; Mr. Snively seconded this motion, which passed by unanimous vote.

The next order of business was the 2009 Budget Hearing, which was called to order at 8:00 p.m.  The fiscal officer advised the Trustees that notice of this hearing had been properly advertised.  Each fund was reviewed for beginning balances, estimated revenues and expenditures, and ending balance.  It was noted that General Fund estimated receipts for 2009 are increased as compared to this year by the early retirement of the remainder of the outstanding debt on the township-owned land at the south-west corner of Auburn and RT87, due to receipt of inheritance tax earlier this year.  It was noted that the 2009 budget does not include any estimated inheritance tax receipts, as this source is completely variable and cannot be counted on.  Based on these conservative projections, 2009 General Fund year-end balances will be down from the beginning balance, so it was recommended that expenditures be kept in line, and that plans for park development be monitored to ensure that ongoing expense to maintain this development be kept to a minimum.  Mr. Skomrock asked that the budget include some provision for needed repairs to cemetery headstones; Mr. Lair replied that while this wouldn’t be necessary for adoption of the Tax Budget, the 2009 Permanent Appropriation that will be adopted by the Trustees next January could certainly have specific expense line items earmarked for this purpose.
 
At the conclusion of discussions regarding details of the 2009 budget, Mr. Blair moved that the trustees adopt the 2009 budget as presented by the fiscal officer.  Mrs. Snively seconded this motion, which passed by unanimous vote.  The budget hearing concluded at 8:14 p.m.

The trustees and fiscal officer discussed the options open to the Board for consideration regarding a current 2.8 mill road levy based on 1979 values which will expire at the end of 2009.  Following this discussion, it was agreed that the fiscal officer would present the board at the next meeting with the necessary resolution to ask the County Auditor to certify revenue based on a replacement of the 1979 2.8 mill levy with a replacement levy based on current value at whatever millage rate the Trustees would consider appropriate.  Following receipt of the revenue certification document from the Auditor, the Board would adopt a second resolution before mid-August to place this replacement levy on this November’s general election ballot, which, if passed, would result in collection of the new levy to begin in 2010.

Blanket Certificates approved by signing prior to or at this meeting:
B.C. #
Date
Payee
Amount
    88-2008
6/20/2008
Various Vendors
 $      800.00
    89-2008
6/20/2008
Various Vendors
 $  30,000.00
    90-2008
6/20/2008
Various Vendors
 $    1,580.00
    91-2008
6/20/2008
Various Vendors
 $    1,000.00
    92-2008
6/20/2008
Various Vendors
 $    2,000.00
    93-2008
6/20/2008
Various Vendors
 $    1,200.00
    94-2008
6/20/2008
Various Vendors
 $      500.00
    95-2008
6/20/2008
Various Vendors
 $    1,000.00
    96-2008
6/20/2008
Various Vendors
 $    1,200.00
    97-2008
6/20/2008
Various Vendors
 $    2,000.00
    98-2008
6/20/2008
Various Vendors
 $    1,000.00
    99-2008
6/20/2008
Various Vendors
 $    3,000.00
   100-2008
6/20/2008
Various Vendors
 $      200.00
   101-2008
6/20/2008
Various Vendors
 $      150.00
   102-2008
6/20/2008
Various Vendors
 $      900.00
   103-2008
6/20/2008
Various Vendors
 $    1,050.00
   104-2008
6/20/2008
Various Vendors
 $    1,400.00
   105-2008
6/20/2008
Various Vendors
 $    3,000.00
   106-2008
6/20/2008
Various Vendors
 $    5,700.00
   107-2008
6/20/2008
Various Vendors
 $    7,000.00
   108-2008
6/20/2008
Various Vendors
 $    2,500.00
   109-2008
6/20/2008
Various Vendors
 $  10,000.00
   110-2008
6/20/2008
Various Vendors
 $  11,000.00
   111-2008
6/20/2008
Various Vendors
 $    1,500.00
   112-2008
6/20/2008
Various Vendors
 $    4,764.80
   113-2008
6/20/2008
Various Vendors
 $    5,407.74
   114-2008
6/20/2008
Various Vendors
 $  30,000.00
   115-2008
6/20/2008
Various Vendors
 $    1,000.00
   116-2008
6/20/2008
Various Vendors
 $    4,000.00
   117-2008
6/20/2008
Various Vendors
 $    4,000.00
   118-2008
6/20/2008
Various Vendors
 $  15,000.00
   119-2008
6/20/2008
Various Vendors
 $    2,000.00
   120-2008
6/20/2008
Various Vendors
 $    1,200.00
   121-2008
7/1/2008
Various Vendors
 $    4,371.85
   122-2008
7/1/2008
Various Vendors
 $    4,910.37


Total:
 $166,334.76
Purchase Orders approved by signing prior to or at this meeting:

P.O. #
Date
Payee
Amount
    15-2008
6/20/2008
Newbury Volunteer Fire Department
 $  35,000.00
    15-2008
6/20/2008
Newbury Volunteer Fire Department
 $115,000.00
    16-2008
6/20/2008
The Shelly Co.
 $  24,382.50
    16-2008
6/20/2008
The Shelly Co.
 $  50,000.00
    16-2008
6/20/2008
The Shelly Co.
 $130,000.00
    16-2008
6/20/2008
The Shelly Co.
 $  60,000.00
    17-2008
6/30/2008
A & E Associates, LLC
 $    3,248.00
    18-2008
7/1/2008
Klerco Construction
 $  19,700.00


Total:
 $437,330.50
Warrants approved by signing prior to or at this meeting:

Check #
Date
Payee
 Amount
30563
7/3/2008
Ann A. Wishart              - AW
 $      487.88
30564
7/3/2008
David J. Lair               - DL
 $    1,045.43
30565
7/3/2008
David A. Snively            - DS
 $      838.00
30566
7/3/2008
Douglas J. Zimperman        - DZ
 $    1,250.16
30567
7/3/2008
George Mansfield            - GM
 $    1,158.91
30568
7/3/2008
Janice M. Blair             - JB
 $      799.15
30569
7/3/2008
Jas. Rick Phifer            - JP
 $    1,296.73
30570
7/3/2008
Karen E. Endres             - KE
 $      899.89
30571
7/3/2008
Marge Hrabak                - MHR
 $      154.63
30572
7/3/2008
Marcia J. Mansfield         - MM
 $      163.36
30573
7/3/2008
Randal R. Hollis            - RH
 $    1,605.24
30574
7/3/2008
Randal O. Hollis            - ROH
 $    1,074.21
30575
7/3/2008
Timothy A. Mansfield        - TM
 $    1,177.91
30576
7/3/2008
William J. Skomrock, Jr.    - WS
 $      664.15
30577
7/3/2008
Treasurer of State
 $      810.13
30578
7/3/2008
Ohio Public Employees Retirement System
 $    7,474.98
30580
7/3/2008
Ohio Public Employees Deferred Comp. Pro
 $    1,005.00
30581
7/3/2008
Ohio Public Employees Retirement System
 $    7,474.98
30582
7/2/2008
Newbury Volunteer Fire Department
 $150,000.00
30583
7/2/2008
VFW Post 1068
 $      234.00
30584
7/2/2008
Newbury American Legion
 $      771.50
30585
7/2/2008
First Energy
 $      460.44
30586
7/2/2008
Ironwood Landscape, Inc.
 $      410.00
30587
7/2/2008
Kimball-Midwest Inc.
 $      474.36
30588
7/2/2008
Trushel Excavating Inc.
 $      500.00
30589
7/2/2008
Speedway SuperAmerica
 $      530.63
30590
7/2/2008
Kokosing Materials
 $    8,739.00
30591
7/2/2008
Geauga County Maple Leaf
 $        22.80
30592
7/2/2008
Goodyear Street & Hwy.
 $    1,181.00
30593
7/2/2008
Radiator Werks
 $      318.75
30594
7/2/2008
Ann Wishart
 $        78.23
30595
7/2/2008
Liberty Fabricating & Steel Inc.
 $        46.63
30596
7/2/2008
Allied Dealers Supply Co., Inc.
 $      162.57
30597
7/2/2008
National City Bank
 $        99.98
30598
7/2/2008
Windstream
 $      318.78
30599
7/2/2008
Geauga Times / Banter
 $        22.76
30600
7/2/2008
Reliance Standard Life Insurance
 $      448.53
30601
7/2/2008
Jan Blair
 $      210.00
30602
7/2/2008
United Healthcare Insurance Co.
 $    2,585.03
30603
7/2/2008
Sunrise Springs Water Co. Inc.
 $        82.50
30604
7/2/2008
Verizon Wireless
 $        72.38
30605
7/2/2008
Dominion East Ohio Gas
 $        75.07
30606
7/2/2008
A & E Associates, LLC
 $    1,624.00
30607
7/4/2008
OTARMA
 $  10,325.00
30608
7/4/2008
Newbury Auto Parts Inc.
 $        66.46
30609
7/4/2008
First Energy
 $    1,367.31
30610
7/4/2008
Kevin Chartrand, MD
 $        51.00
30611
7/4/2008
Dominion East Ohio Gas
 $      162.66


Total:
 $210,822.11

Mr. Skomrock reported on a recent meeting that he attended at the town hall regarding the proposed turning lanes for the Rt. 87 and Auburn Rd. intersection.   Also in attendance was Senator Tim Grendell, representatives from ODOT Dale Chiavony and District 12 Director Bonita Teeuwen, County Engineer R.L. Phillips, Nacy Panzica and his engineering consultant Chip Hess.  Mr. Skomrock said that ODOT appears to agree with continued use of the RT87 entrance labeled as a construction drive for the time being.  It is now projected that Rt. 87 is not scheduled to be repaved until 2013.  It was recognized by all present that the breakdown volume for this intersection would not come as quickly as initially forecast.  Senator Grendell questioned the legality of ODOT preventing access on to 87, but the ODOT representatives present replied it was their established practice to require developers who constructed buildings that would result in increased traffic at an intersection to pay for the infrastructure improvements needed to deal with this increased traffic, and that state route access could be denied at some point if these improvements were not made.

Mrs. Blair provided the 911 call report for June, noting that the Sheriff’s dispatch center had received 213 calls for all types of incidents, which is in keeping with normal activity.  Mrs. Blair commended the Sheriff’s office for their service, response, and communication with the Trustees.  Mrs. Blair reported on the ongoing process of developing a brand identity for Newbury, which involves taking an inventory of the township’s assets and soliciting input as to what unique attributes that township has.   Mrs. Blair has prepared a communication poster that will be distributed to area restaurants, banks, and the library; this poster solicits opinions from area stakeholders.  Responses will be tabulated by area resident Clay Burnett of Inventive Technology, and will be used for further work toward developing brand identity.  Mrs. Blair is looking to schedule a meeting with Kinetico to both further discuss their own plans and consider pre-development of currently unused portions of Kinetico’s property to make it closer to “shovel ready” for other businesses, thereby being proactive and preventing future situations such as the upcoming move of Saint Gobain to Troy Township.  Mrs. Blair said that these economic development activities are being done by a core team of residents.

Mr. Snively reported that the Natureworks Grant extension has now been officially approved through the end of this year, with work scheduled to be completed by the end of August.

It was reported by Mr. Skomrock and Mrs. Blair that Workers’ Compensation rates for 2008 to be charged in 2009 appear to be headed down overall.  Mrs. Blair complemented the Fire Department and Road Department for their efforts that have maintained employee safety.  The trustees discussed ongoing problems with the operation of meth labs in the area as a safety topic for tonight’s meeting, Mr. Skomrock reporting on a recent seminar on this subject that he attended as part of his role as a Safety Manager for Disttech.  

Correspondence received since the last meeting was reviewed by the trustees.  The trustees complimented Dean Eppley for the good work he did on installation of the stone flooring in the front and back foyers.  He provided the trustees with a verbal quote for ceramic tile in the bathroom on the walls behind and next to the toilet.  Mr. Eppley said he would provide a written quotation by the next meeting.  In response to a question from Mrs. Avalon regarding the now-closed Three Sisters Market and Newbury Hardware businesses, Mrs. Blair said there appeared to be no current action pending on either of these properties.

Mr. Frank Kovacs presented the Trustees with a written letter to the Board which will be maintained in the correspondence files of the township as a public record, and which outlines his concerns.  The letter alleges that he and his business have suffered  “discrimination by Township officials and thusly have become victims of selective enforcement.”  Mr. Kovacs’ letter listed a number of sign, road right of way, township. Driveway, miscellaneous, and health violations which he had personally observed on other township properties.  Mr. Kovacs noted in the letter that within 100 yards of his Rt. 87 business there appear to be eight separate violations that are either ongoing or reoccurring on a regular basis.   He further stated to the Board that none of the violations that he brought to the Board’s attention a year ago have been addressed.  Mr. Kovacs said that once he receives clarification of the nature of the violations affecting his properties, he would address those violations.   Mr. Snively said that it was the goal of the board to make things as clear as possible.  In response to a comment from Mr. Skomrock that Mr. Kovacs appeared to be practicing intimidation of the Zoning Inspector and others, Mr. Kovacs stated that it was not his intent to intimidate anyone, but he was angry about his treatment and had concern that his situation would not be reviewed fairly.

This meeting was adjourned at 9:18 p.m., upon a motion by Mr. Snively, a second by Mr. Skomrock, and a unanimous affirmative vote.


__________________________________  ___________________________________     
William Skomrock, Jr.  – Chairman            David Snively – Vice Chairman    


__________________________________  ___________________________________
      Jan Blair                     David Lair – Fiscal Officer