Township Meeting - 7/16/2008

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., July 16, 2008 with all trustees present.   Minutes of the meeting of 7/2/2008 were approved upon a motion by Mr. Snively, a second by Mrs. Blair, and a unanimous affirmative vote.  

Mr. Skomrock reported that he had reviewed a reminder from the Ohio Trucking Association that he wanted to relate as tonight’s safety-related topic, reminding Township CDL drivers to properly adjust mirrors, always use safety belts, and avoid distractions such as cell phone use and loose items shifting within the vehicle.

The trustees and fiscal officer discussed the options open to the Board for consideration regarding a current 2.8 mill road levy based on 1979 values which will expire at the end of 2009.  Following this discussion, Mr Skomrock moved that the board adopt Resolution 2008071602 to request the County Auditor to certify revenue based on a replacement of the 1979 2.8 mill levy with a 2.0 mill replacement levy, with collection on this new levy if passed this November to begin in January 2010 upon the expiration of the 2.8 mill 1979 Road Levy which will expire at the end of 2009.  Mrs. Blair seconded this motion, which passed by unanimous vote.

Sean Sprouse from Burnham and Flower insurance agency addressed the trustees to discuss the health insurance renewal for the township and provided a renewal options document that the trustees said they would review and arrive at a renewal decision no later than the August 20th meeting.

Mr. Skomrock reported that the County Engineer had provided notification of commencement for the repaving projects to be handled by the Shelly Company this year.  Mr. Skomrock brought up the no-parking sign issue as it affects residents of the Hillview and Crestwood area as well as the Scranton Woods subdivision.  It was decided that the trustees would establish procedures to allow residents to request a special event exemption from the restrictions on parking along the township roads subject to no-parking regulations, so that, with proper advance notice, an occasional gathering at a the home of a resident could accommodate visitors’ vehicles being temporarily parked along those township roads.

Mrs. Blair reported that the current BWC premium to be charged for 2009 is estimated at $11,703, including $2,881 in savings for the township’s participation in BWC discount-eligible programs.  These programs include membership in the Geauga Safety Council, completion of a minimum number of drug pulls, and mandatory safety meetings.  Mrs. Blair reported that the township is in Habitat for Humanity’s operating plan for 2009, with a home projected for construction in the Kiwanis Lake area.

Mr. Snively reported on progress on a driveway and two parking areas being planned as part of the HUD grant for Overland Park.   Mr. Mezak reported that he was meeting with David Frye again to continue athletic field planning, as well as meeting with Rudy Schwartz to review topographical data.

The fiscal officer requested that the Trustees adopt Resolution 2008071601 transferring $20,000 from 1000-410-190-0000 General-Cemeteries-Salaries to 1000-410-323-0000, General-Cemeteries-Maintenance & Repair, to reflect the reclassification of expense for mowing township cemeteries following the retirement of Jack Lashley from payment to an employee to payment to a subcontractor to perform this work.  Mr. Skomrock moved that this resolution be adopted; Mr. Snively seconded this motion, which passed by unanimous vote.

Blanket Certificates approved by signing prior to or at this meeting:
B.C. #
Date
Payee
Amount
   123-2008
7/11/2008
Various Vendors
 $  20,000.00
Warrants approved by signing prior to or at this meeting:

Check #
Date
Payee
 Amount
30612
7/8/2008
Ohio Township Association
 void
30613
7/9/2008
Geauga County Township Association
 $        54.00
30614
7/17/2008
Ann A. Wishart              - AW
 $      538.79
30615
7/17/2008
Douglas J. Zimperman        - DZ
 $    1,269.98
30616
7/17/2008
George Mansfield            - GM
 $    1,158.91
30617
7/17/2008
Jas. Rick Phifer            - JP
 $    1,318.38
30618
7/17/2008
Karen E. Endres             - KE
 $      899.89
30619
7/17/2008
Marcia J. Mansfield         - MM
 $      976.53
30620
7/17/2008
Randal R. Hollis            - RH
 $    1,737.04
30621
7/17/2008
Randal O. Hollis            - ROH
 $    1,089.99
30622
7/17/2008
Timothy A. Mansfield        - TM
 $    1,196.89
30623
7/17/2008
Ohio Public Employees Deferred Comp. Pro
 $      605.00
30624
7/14/2008
Marcia J. Mansfield         - MM
 $      198.69
30625
7/17/2008
Marcia J. Mansfield         - MM
 $      198.69
30626
7/16/2008
Delta Dental
 $      620.30
30627
7/16/2008
Chardon Welding Inc.
 $        83.02
30628
7/16/2008
Chagrin Oil & Gas Co. Inc.
 $    2,171.77
30629
7/16/2008
Western Reserve Farm Co-op
 $        32.00
30630
7/16/2008
Treasurer of State
 $      795.00
30631
7/16/2008
FASTENAL CO.
 $      125.95
30632
7/16/2008
Hans' Truck & Trailer Repair, Inc.
 $    1,241.05
30633
7/16/2008
Snap-On Tools
 $        22.60
30634
7/16/2008
Iron Man Contractors Supply
 $    5,483.00
30635
7/16/2008
A & E Associates, LLC
 $    2,209.00
30636
7/16/2008
Cintas Corp.
 $      312.72
30637
7/16/2008
Kokosing Materials
 $    7,315.00
30638
7/16/2008
Concord Road Equipment Mfg.
 $      660.26
30639
7/16/2008
Fox International Ltd. Inc.
 $        76.28
30640
7/16/2008
Ohio CAT
 $    1,081.21
30641
7/16/2008
Geauga County Maple Leaf
 $        43.70
30642
7/16/2008
Industrial Tapes, Inc.
 $        38.40
30643
7/16/2008
Lillibridge Landscaping, Inc.
 $    2,832.00
30644
7/16/2008
David Lair
 $      210.00


Total:
 $  36,596.04

It was agreed that the township would endeavor to utilize Road Department personnel on weekends with overtime for headstone repair as opposed to hiring outside subcontractors to do this work; the General Fund-Cemeteries-Salaries expense account would be used to pay for those hours worked on cemetery maintenance.

Correspondence received since the last meeting was reviewed by the trustees.  This meeting was adjourned at 8:57 p.m., upon a motion by Mr. Skomrock, a second by Mrs. Blair, and a unanimous affirmative vote.


__________________________________  ___________________________________     
William Skomrock, Jr.  – Chairman            David Snively – Vice Chairman    


__________________________________  ___________________________________
      Jan Blair                     David Lair – Fiscal Officer