Township Meeting - 6/4/2008

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., June 4, 2008, with all members present.   Minutes of the May 21, 2008 meeting were approved upon a motion by Mr. Snively, a second by Mrs. Blair, and a unanimous affirmative vote.

Road activity reported by Mr. Hollis included berm work on Munn, Music, Stone, Rockhaven, and Snow, cutting of brush, mowing of roadsides, ditching, and truck repairs.  It was noted by Mr. Skomrock that an issue regarding gravesite preparation that arose on a recent burial of cremains had been addressed.  

Zoning activity reported by Mrs. Endres included site inspection at Newbury Sand and Gravel.  It was noted that mining operations had ceased and the permit was expired; however a crusher is being operated on the Newbury side of this property to crush large amounts of concrete on site, in violation of Newbury zoning.  Mrs. Endres issued a stop work order, and the operator may attempt to move this operation onto the portion of this property located in Burton Township.  Mrs. Endres reported that she is working on issues relating to the Phillips property on Auburn Road, on which a property split had been performed which had resulted in a property line passing through a corner of the Phillips home, which has complicated any efforts to sell that dwelling.

Fire activity reported by Mr. Fagan included 223 calls year-to-date, and 51 calls for May.  After review of the recent tragedy in Auburn Township involving a bulk storage fuel tank that resulted in a fatality, Mr. Skomrock offered as a safety comment for tonight’s meeting to make available a device that Distribution Technologies has available to extract an individual from a confined space, either for training or in the event of a similar situation in the future.

Mr. Snively reported on the Natureworks grant providing the good news that the State has approved the Klerco quotation for the nature walk.  Mr. Skomrock reported that the annual Clean-up day would be held from 7am-2pm this Saturday.   It was agreed by the trustees that for general town hall repair/maintenance that individuals would be contacted to provide a quote for the specified work.  

Mr. Skomrock reported on his recent attendance at the Eagle Scout Court of honor at Notre Dame Cathedral Latin High School, where two Troop 99 scouts were recognized for their attainment of their Eagle Scout rank.  Mr. Skomrock reported that the township had received back the road bid documents from the County Engineer’s office, which recommended that the $264,382.50 bid from the Shelly Co. be accepted as the lowest and best bid.   Mr. Skomrock moved that this bid be accepted; Mr. Snively seconded that motion, which passed by unanimous vote.  Mr. Skomrock asked Mr. Hollis to do what he can to expedite this project, in light of continually escalating costs that will probably be experienced throughout this year.

Mrs. Blair reported that 229 911 calls for all cases had been received by the Geauga County 911 dispatch center, representing a month of average activity.  She also reported on a recent Community Improvement Corporation meeting held at a Geauga Park District facility in Russell Township.  One of the topics covered at this meeting was the possibility of creation of business incubators to help start-up businesses.  Mrs. Blair also reported on recent communication from United Healthcare regarding the migration over to a manual submittal process for claims until their systems are upgraded to allow for a return to an automated process.

Mr. Snively reported on the status of the new cemetery maintenance contractor, and suggested that the trustees might want to schedule time with the contractor to review work handled so far.  Also agreed upon was a plan to conduct professional review of the conditions of headstones in the cemeteries.  Mr. Snively reported on a recent Chagrin River Watershed Partners meeting he attended, which included a review of storm water management in Orange Village.   Mr. Snively also reported on a recent visit by 49 3rd graders to the Town Hall recently; Mr. Snively and Mrs. Endres made short presentations and answered questions for about an hour.

The trustees discussed the current 2.8 mill road levy based on 1979 real estate values which expires at the end of next year concluding that they should consider placement of a new levy on this November’s ballot to replace this levy beginning in 2010.  If this action weren’t taken, the board would then be in the position of possibly having to renew the current levy next year rather than risk losing this revenue.  Mr. Lair said that he would provide the Board with estimates of amounts that would be collected by a replacement levy in the range of 1.4 to 2.0 mills, based on current values.

Mr. Snively reported on a dispute involving the unimproved section of right of way of Beach Drive in Kiwanis Lake, which separates private properties located on either side.  21 years of non-use can constitute abandonment of a right of way, and there appears to be a fairly easy process to abandon as long as the road hasn’t been used in that 21-year period.  The Geauga County Commissioners would conduct a hearing to determine if there were any controversy that might surface regarding this action; while the Commissioners could take action to reject this request, inaction by the Commissioners would ultimately result in automatic abandonment.   It was noted that 15 lots would become completely landlocked and 9 individuals own these lots; most of these owners do not live in Newbury.   The trustees agreed that they would look for public reaction following disclosure of this information before deciding to move forward.

Mrs. Blair discussed the issue of speed enforcement on Rt. 44, and is working with the Sheriff’s Department to implement further improvements in the speed zone design.  Mr. Skomrock stressed the need for traffic enforcement and accountability on the part of the owner(s) of trucks that appear to be operated in a less than safe manner.

Mrs. Blair reported on a recent meeting hosted by the Board of County Commissioners last Thursday on the subject of alternative energy, with wind energy being the primary point of focus.

Mrs. Endres spoke in support of a request from the Zoning Commission that a LCD projector be purchased to facilitate the group study of proposed zoning changes.  Mr. Ruckstuhl estimated that such a device would cost between $450 and $800.  Correspondence received since the last meeting was reviewed by Mr. Skomrock.  In response to a thank you card from American Legion Post 663 for support of the Memorial Day program, Mr. Skomrock extended his appreciation to the Legion for their work in making that program a success.

The Fiscal Officer reported that he had completed the May 2008 bank reconciliation and generated monthly reports for the trustees and members of the Financial Review Committee.  He requested that the trustees adopt Resolution 2008060401 to request advance of Second Half 2008 Real Estate taxes from the County Auditor.  This resolution was adopted upon a motion by Mr. Skomrock, a second by Mrs. Blair, and a unanimous affirmative vote.

Blanket Certificates approved by signing prior to or at this meeting:
B.C. #
Date
Payee
Amount
    87-2008
5/30/2008
Various Vendors
 $    6,000.00
Warrants approved by signing prior to or at this meeting:

Check #
Date
Payee
 Amount
30491
6/2/2008
Ann A. Wishart              - AW
 $      418.53
30492
6/2/2008
David J. Lair               - DL
 $    1,045.43
30493
6/2/2008
David A. Snively            - DS
 $      838.00
30494
6/2/2008
Douglas J. Zimperman        - DZ
 $    1,329.42
30495
6/2/2008
George Mansfield            - GM
 $    1,158.91
30496
6/2/2008
Janice M. Blair             - JB
 $      799.15
30497
6/2/2008
Jas. Rick Phifer            - JP
 $    1,296.73
30498
6/2/2008
Karen E. Endres             - KE
 $      899.89
30499
6/2/2008
Linda C. Nokes              - LN
 $    1,036.72
30500
6/2/2008
Marge Hrabak                - MHR
 $      371.61
30501
6/2/2008
Marcia J. Mansfield         - MM
 $      106.04
30502
6/2/2008
Randal R. Hollis            - RH
 $    1,710.69
30503
6/2/2008
Randal O. Hollis            - ROH
 $    1,137.34
30504
6/2/2008
Timothy A. Mansfield        - TM
 $    1,253.82
30505
6/2/2008
William J. Skomrock, Jr.    - WS
 $      664.15
30506
6/2/2008
Treasurer of State
 $      716.73
30507
6/2/2008
Ohio Public Employees Retirement System
 $    7,235.96
30508
6/2/2008
Ohio Public Employees Deferred Comp. Pro
 $    1,005.00
30509
6/4/2008
CCP Industries, Inc.
 $      105.36
30510
6/4/2008
FASTENAL CO.
 $        94.13
30511
6/4/2008
Western Reserve Farm Co-op
 $      154.55
30512
6/4/2008
Tractor Supply Co.
 $      403.56
30513
6/4/2008
National City Bank
 $        61.94
30514
6/4/2008
Reliance Standard Life Insurance
 $      448.53
30515
6/4/2008
Patsy Keyes
 $      123.15
30516
6/4/2008
Speedway SuperAmerica
 $      430.48
30517
6/4/2008
Doug Zimperman
 $        99.95
30518
6/4/2008
Hans' Truck & Trailer Repair, Inc.
 $      536.69
30519
6/4/2008
First Energy
 $    1,798.31
30520
6/4/2008
Windstream
 $      319.17
30521
6/4/2008
Kimball-Midwest Inc.
 $      221.50
30522
6/4/2008
Chagrin Oil & Gas Co. Inc.
 $      716.81
30523
6/4/2008
Dominion East Ohio Gas
 $    1,748.06
30524
6/4/2008
Truck Pro Inc.
 $      102.15
30525
6/4/2008
Fastlane Truck Accessories
 $        52.00
30526
6/4/2008
EAB Truck Service Inc.
 $      138.36
30527
6/4/2008
Marge Hrabak
 $        21.98
30528
6/4/2008
Ann Wishart
 $          8.17
30529
6/4/2008
Verizon Wireless
 $        72.38
30530
6/4/2008
Newbury Auto Parts Inc.
 $      128.22
30531
6/4/2008
Sunrise Springs Water Co. Inc.
 $        23.75
30532
6/4/2008
Auburn Pipe & Plumbing Supply
 $    1,259.10
30533
6/4/2008
Dominion East Ohio Gas
 $      156.69


Total:
 $  32,249.11

This meeting was adjourned at 9:05 p.m., upon a motion by Mr. Skomrock, a second by Mrs. Blair, and a unanimous affirmative vote.


______________________________     _______________________________     
William Skomrock, Jr. – Chairman        David Snively – Vice Chairman


_______________________________    _______________________________
Jan Blair                 David Lair – Fiscal Officer