Township Meeting - 6/20/2007

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., June 20, 2007, with all trustees present.   Minutes of the previous meetings were approved upon a motion by Mr. Quigley, a second by Mr. Skomrock, and a unanimous affirmative vote.  

Mrs. Blair introduced Bonita Teeuwen, P.E., the new District Deputy Director for ODOT District 12.  Ms. Teeuwen explained that as she was new to the job, and she was making a point to visit with local government leaders and citizens to introduce herself and describe current ODOT initiatives.  It was reported that there was no major repaving initiatives scheduled for RT87 in Newbury for the next four years.  Mr. Dale Schiavoni, also present as programs administrator for ODOT District 12 explained that he was in receipt of the agreement that the Newbury Trustees had executed along with Geauga County for the turning lane project to be located on RT 87 in front of the Panzica development.  It was reiterated that the required turning lane needs to be in  place by December of 2009, and reported that R.L. Phillips’ office is working to develop a funding package to help accomplish that goal.  ODOT has determined that they cannot provide funding assistance, but they will offer whatever technical support resources they can.  It was explained that while the congestion at this intersection might appear considerable at times, from a standpoint relative to other locations in the state it was not as congested as other areas considered a higher priority for funding by ODOT.  Since no unacceptable future congestion for this intersection was projected without the Panzica development, it is ODOT’s policy that either the developer or local government would assume responsibility for financing of a turning lane made necessary because of this development.

In response to a question regarding an actuator to permit Fire Department control of the traffic signal at the Auburn/87 intersection, Ms. Teeuwen said that she would see that a list of suppliers of control equipment was provided to the township, and that ODOT would review this intersection to see if such control equipment would be permitted for this particular location.  Mr. Quigley asked Mr.Schiavoni to consider any possible safety improvements for the portion of RT 44 south of RT 87 to Snow Rd., where a current 40 MPH limit is in place.  Mr. Schiavoni also reported that a redesign of the RT 422 intersection with RT 306 was underway to alleviate severe congestion at that location.

In new business for the Zoning Department, Mrs. Endres described a situation with a property on Chestnut Drive where the home was in very poor condition.   The trustees agreed that they would sign a letter requesting Geauga County Chief Building Official Mike Milhalison to investigate the condition of the residence on this property.

Representing the Park Board, Mr. Mezak made a request that the well driveway pipe on the Oberland Park property be lengthened to accommodate eventual widening of that driveway as a future access point for new athletic fields to be constructed on this property.  Mr. Skomrock said that he would discuss this issue with Mr. Hollis.  Mr. Mezak reported that he is working on RFP documentation for driveway material to be included in the HUD-funded project.  Mr. Mezak reported that Rudy Schwartz had volunteered to do the necessary surveying at no charge for creation of a required topographical map of this area.   In response to a request from Mr. Mezak, Mr. Quigley said that he would walk documentation required by Geauga Soil and Water Conservation District through the required steps to expedite this portion of the project.

Mr. Fagan briefly reported on the total loss fire of a local pallet company on RT 87 last week, noting that no injuries were incurred by Fire Department personnel in dealing with this incident.

In new business from the Fiscal Officer, Mr. Lair reported that the Tax Budget Hearing scheduled for next Wednesday June 27th had been properly advertised in last week’s Maple Leaf.  At the request of the Fiscal Officer, Mr. Skomrock moved that the board adopt Resolution 2007062001, requesting advance from the County Auditor of all available Real Estate Tax monies from all available funds.  Mr. Quigley seconded this motion, which passed by unanimous vote.  

Blanket Certificates approved by signing prior to or at this meeting:
B.C. #    Date    Payee    Amount
    94-2007    6/11/2007    Various Vendors    $350.00
Purchase Orders approved by signing prior to or at this meeting:    
P.O. #    Date    Payee    Amount
    16-2007    6/19/2007    Frank Gates Service Co.    $759.85
    16-2007    6/19/2007    Frank Gates Service Co.    $21.71
    16-2007    6/19/2007    Frank Gates Service Co.    $1,389.44
        Total:    $2,171.00
Warrants approved by signing prior to or at this meeting:    
Check #    Date    Payee    Amount
29555    6/18/2007    Douglas J. Zimperman        - DZ    $1,389.95
29556    6/18/2007    George Mansfield            - GM    $1,326.09
29557    6/18/2007    Jack Lashley                - JL    $890.90
29558    6/18/2007    Jas. Rick Phifer            - JP    $1,508.16
29559    6/18/2007    Linda C. Nokes              - LN    $628.83
29560    6/18/2007    Randal R. Hollis            - RH    $1,855.46
29561    6/18/2007    Randal O. Hollis            - ROH    $1,166.73
29562    6/18/2007    Timothy A. Mansfield        - TM    $1,332.92
29563    6/18/2007    Karen E. Endres             - KE    $931.13
29564    6/18/2007    Ohio Public Employees Deferred Comp. Pro    $720.00
29565    6/20/2007    U. S. Postmaster    $52.00
29566    6/20/2007    Three Sisters Market    $40.53
29567    6/20/2007    Office Max-HSBC Business Solutions    $114.95
29568    6/20/2007    Geauga County Maple Leaf    $61.05
29569    6/20/2007    Karen Endres    $537.01
29570    6/20/2007    Ecoscape, Inc.    $261.00
29571    6/20/2007    Trushel Excavating Inc.    $450.00
29572    6/20/2007    Newbury Tire    $120.00
29573    6/20/2007    Ohio CAT    $31.01
29574    6/20/2007    Jones Equipment Inc.    $972.24
29575    6/20/2007    Hans' Truck & Trailer Repair, Inc.    $327.49
29576    6/20/2007    Kimball-Midwest Inc.    $161.44
29577    6/20/2007    Spear's Chardon Tractor    $72.23
29578    6/20/2007    Farmers Welding Supply Inc.    $92.24
29579    6/20/2007    Cintas Corp.    $624.06
29580    6/20/2007    Advance Auto Parts- HSBC Bus. Sol.    $44.72
29581    6/20/2007    Waste Management of Ohio Inc.    $593.69
29582    6/20/2007    Linda Phillips    $190.25
29583    6/20/2007    MANGIA! MANGIA!    $225.00
29584    6/20/2007    Distribution Technologies, Inc.    $79.57
29585    6/20/2007    Frank Gates Service Co.    $2,171.00
        Total:    $18,971.65

Mr. Quigley moved that the board accept and execute a Memorandum of Understanding Regarding Funding Obligations Related to the Improvement of Snow Road, TR 145.  Mrs. Blair seconded this motion, which passed by unanimous vote.  Execution of this instrument was necessary to secure funding assistance from the Geauga County Engineer for this project.

At the recommendation of the Geauga County Engineer, Mrs. Blair moved that the board accept the bid of Ronyak Paving, Inc. for $177,360 for the resurfacing of Snow Road.  Mr. Quigley seconded this motion, which passed by unanimous vote.  The trustees also executed the Unit Price contract as part of this acceptance.

Mr. Lair described visits he made yesterday with other Geauga County representatives to Arborwear, located on RT87, and Steven Douglas Corp., soon to re-locate from Munson Township to a location on RT87.   Mr. Lair reported that both of these innovative organizations would provide the kind of business growth that will be very beneficial to the community.

Mr. Quigley reported that Jeff Corrigan has offered to invest in the Panzica sign in order to help Mr. Panzica upgrade the sign from amber to full color.  Mr. Corrigan would thus be able to get some coverage with the sign, and Mr. Panzica has said that he will still offer time on the sign for community messages.  Based on these developments, the township will have no financial involvement in funding for this sign, and the Zoning Inspector will be asked to help expedite the processing of a variance to accommodate this sign.

Mr. Quigley reported that he had received a letter from the County Engineer in response to a request to re-examine the possibility of installation of “cross traffic does not stop” signs on Fairmount at its intersection with Sperry.  Upon further review, it is still the opinion of the County Engineer’s office that the accident rate at Sperry/Fairmount does not warrant installation of such signs.

Mr. Quigley reported on the Chagrin River Land Conservancy grant awarded to the township, hoping to create a MOU (Memorandum of Understanding) that allows CRLC to provide direct payment to the Kent State University Urban Design Center.  This grant should provide further detail on the Route 87 corridor suggested development path.

Mr. Quigley reported on needed repairs at South Newbury Cemetery, and requested Mrs. Hrabak to ask the Zoning Commission to fast-track Adult Entertainment amendments to the Zoning Resolution, thereby being ready should the operator of such an establishment ever approach the township for permits.

Mr. Skomrock reported that Mr. Hollis had spoken to Ed Babcock and Bill Mull of Junction Auto, who provided a quote for a 2005 Chevrolet Quad Cab 4-wheel drive pickup for use by the Road Department.  Quoted price for this vehicle was $17,500, reduced from $20,988.  The dealership offered  $9,000 in trade for the Police Department 2003 Dodge Durango, and $2,000 for the 2000 Ford Crown Victoria, making the net cost to the township after documentation fees $6775.50.  Mr. Quigley moved that this purchase be approved; Mrs. Blair seconded this motion, which passed by unanimous vote.  Mr. Lair said that he would contact Gerald Farrow at the Sheriff’s Department and request that personnel at Post 2 assist the township by removing all equipment and decals from the cruisers so that they could be made ready for trade-in.

Mrs. Blair said that she would call Sheriff McClelland and ask that his department verify that all required actions have been taken to secure the former police department.  She also said that all records have already been transferred to the Sheriff’s Department.   She also reported that the previously impounded Suzuki Samurai had been returned to its original owner, with all documentation regarding transfer placed in the township files.

Mr. Skomrock reported on Road Department activity, including ditch cleaning.  Mrs. Blair reported on last week’s financial review committee, including a request that the Road Superintendent provide a summary of overtime and reason with each month’s report.  Correspondence received since the last meeting was reviewed by Mrs. Blair.

This meeting was adjourned at 9:06 p.m., upon a motion by Mr. Quigley, a second by Mr. Skomrock, and a unanimous affirmative vote.


__________________________________  ___________________________________     
  Jan Blair – Chairman            William Skomrock, Jr. – Vice Chairman    

__________________________________  ___________________________________
      Glen Quigley                     David Lair – Fiscal Officer

A special meeting of the Board of Township Trustees, Newbury Ohio was called to order at 7:30 p.m., June 27, 2007, with all members present.  Purpose of this meeting was to conduct a bid opening for the asphalt resurfacing of Section F of Pekin Rd., TR144 and Elm Dr., TR420, and to conduct the 2008 Budget Hearing.

At 7:31 p.m., the bids received for the asphalt resurfacing of Section F of Pekin Rd., TR144 and Elm Dr., TR420, results were as follows:

Vendor                Bid
Kokosing Construction    $253,499.50
Ronyak Paving        $247,982.85
The Shelly Co.        $258,646.50

The trustees announced that these bids will be forwarded to the County Engineer for review and recommendation prior to final award of the contract for this work.  

The next order of business was the 2008 Budget Hearing, which was called to order at 7:35 p.m.  The Fiscal Officer advised the Trustees that notice of this hearing had been properly advertised.  Each fund was reviewed for beginning balances, estimated revenues and expenditures, and ending balance.  It was noted that since the 1.9 mill Road Levy is on the November ballot as a renewal, revenue from that source is not guaranteed for 2008, and thus could not be counted on.  Therefore, the budget assumes a worst-case scenario with the Road and Bridge levy contributing to Road Department salaries that would normally be paid entirely from Road Levy resources.  This scenario would not leave any resources available for 2008 paving projects or acquisition of new equipment.  

It was noted that General Fund estimated resources for 2008 are reduced by the $44,356 necessary to meet repayment obligations for next year’s scheduled principal and interest payments on the township-owned land at the south-west corner of Auburn and RT87.  Receipt of $115,955 in inheritance tax this year will provide the General Fund with some resources to deal next year with issues such as need for Cemetery headstone maintenance.  It was noted that the 2008 budget does not include any estimated inheritance tax receipts, as this source is completely variable and cannot be counted on.  It was also noted that the Cemetery fund has been unable to continue payment of cemetery maintenance employee salary expense, a policy adopted last year, as cemetery lot sales have not been forthcoming to any degree.

At the conclusion of discussions regarding details of the 2008 budget, Mr. Quigley moved that the trustees adopt the 2008 budget as presented by the Fiscal Officer.  Mrs. Blair seconded this motion, which passed by unanimous vote.  The budget hearing concluded at 8:20 p.m., at which time the meeting was adjourned upon a motion by Mrs. Blair, a second by Mr. Quigley, and a unanimous affirmative vote.

__________________________________  ___________________________________     
  Jan Blair – Chairman            William Skomrock, Jr. – Vice Chairman    

__________________________________  ___________________________________
      Glen Quigley                     David Lair – Fiscal Officer