Township Meeting - 6/18/2008

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., June 18, 2008, with Mr. Skomrock and Mr. Snively present.   Minutes of the June 4, 2008 meeting were approved upon a motion by Mr. Skomrock, a second by Mr. Snively, and a unanimous affirmative vote.

Mr. Skomrock reported that there was extra Ohio Public Works funding for 2009 available based on notification from the County Engineer; Mr. Hollis recommended a joint venture with Munson Township on the repaving of Cedar Rd.  Another project may be a joint venture with Russell Township for Pekin Rd west of Sperry, and another option maybe a joint venture with Burton Township for resurfacing of Burton Hts. Blvd.
 
Mr. Skomrock introduced Father Jay McPhillips from St. Helen’s Church who wished to discuss the recent parking ban enacted on Crestwood and Hillview.  He presented a list of events that have been held at the church rectory on Crestwood that averaged about one per month, stating that he had heard that statements had been made that several meetings a week had been held.  He also said that he had only been contacted directly once, by Jodie Swartout, regarding this issue.  He anticipated having his driveway enlarged very shortly, which should accommodate approximately twelve vehicles, and said that he didn’t anticipate any further problems.  He expressed concern regarding how implementation of the adopted no-parking restrictions may cause inconvenience for residents of the Hillview/Crestwood area who may have an occasional party at their home.   Mr. Skomrock stated that the no-parking signs have not been installed as of yet.  Mr. Snively said that placement of signs cannot be done prior to July 1, and they do not have to be put up if it appears that changes in parking restrictions do not have to be made.  

Ms. Jodie Swartout and two other area residents spoke on this issue, providing their view that the occasions when parking has been an issue are more frequent than was represented by Father Jay.  It was agreed that the signs would be installed, and it will be understood by all that the cul de sac at the eastern end of Crestwood cannot be used for parking, and individuals, including the church, which may need occasional use of a berm area should contact the township prior to the event to ensure that the Sheriff’s Department has been notified ahead of time, which will eliminate the need for enforcement of the parking ban.

Mr. Snively said that the no-parking signs would be installed at Scranton Woods on July 1; it was reported that notices posted informing area residents of the upcoming ban have been defaced and or destroyed there.   The trustees reported that Craft n Clutter events will be held on June 21st and August 16th, on the township-owned property on the southwest corner of Auburn and Rt. 87, and that proof of insurance to cover this event and make the township an additional insured will be in force.

The Fiscal Officer advised that the 2009 tax budget hearing would be held at 8pm on July 2nd.  Mr. Skomrock moved that the township appoint David Lair as the Authorized Agent for the township in its application to FEMA for reimbursement of snow removal expenses incurred by the township during a snowstorm that occurred last March.

Purchase Orders approved by signing prior to or at this meeting:

P.O. #
Date
Payee
Amount
    13-2008
6/13/2008
Cintas Corp.
 $      475.55
    14-2008
6/13/2008
Lillibridge Landscaping, Inc.
 $    1,608.00


Total:
 $    2,083.55
Warrants approved by signing prior to or at this meeting:

Check #
Date
Payee
 Amount
30534
6/16/2008
Ann A. Wishart              - AW
 $      421.10
30535
6/16/2008
Douglas J. Zimperman        - DZ
 $    1,448.05
30536
6/16/2008
George Mansfield            - GM
 $    1,348.20
30537
6/16/2008
Jas. Rick Phifer            - JP
 $    1,511.82
30538
6/16/2008
Karen E. Endres             - KE
 $      899.89
30539
6/16/2008
Marcia J. Mansfield         - MM
 $      131.53
30540
6/16/2008
Randal R. Hollis            - RH
 $    1,868.85
30541
6/16/2008
Randal O. Hollis            - ROH
 $    1,231.92
30542
6/16/2008
Timothy A. Mansfield        - TM
 $    1,360.97
30543
6/16/2008
Ohio Public Employees Deferred Comp. Pro
 $      605.00
30544
6/16/2008
Jim Phifer
 $      150.00
30545
6/16/2008
John Omerza
 $      150.00
30546
6/18/2008
U. S. Postmaster
 $        54.00
30547
6/18/2008
Advance Auto Parts- HSBC Bus. Sol.
 $      210.76
30548
6/18/2008
Sunrise Springs Water Co. Inc.
 $        61.25
30549
6/18/2008
ComDoc Inc.
 $      537.30
30550
6/18/2008
Ohio CAT
 $    1,282.82
30551
6/18/2008
Geauga County Treasurer
 $    1,275.43
30552
6/18/2008
Concord Road Equipment Mfg.
 $      178.90
30553
6/18/2008
Geauga County Maple Leaf
 $      119.15
30554
6/18/2008
Frank Gates Service Co.
 $    2,240.00
30555
6/18/2008
William Skomrock, Jr.
 $          4.26
30556
6/18/2008
Hans' Truck & Trailer Repair, Inc.
 $      533.05
30557
6/18/2008
Cintas Corp.
 $      475.55
30558
6/18/2008
Lillibridge Landscaping, Inc.
 $    1,608.00
30559
6/18/2008
Geauga Times / Banter
 $        11.38
30560
6/18/2008
Kokosing Materials
 $    2,010.00
30561
6/18/2008
Premier Paint Technologies, Inc.
 $      257.30
30562
6/18/2008
ScapeAbilities (John Suvak)
 $    1,540.00


Total:
 $  23,526.48

Mr. Snively reported on Natureworks project, and that he had met with Bret Lillibridge re: cemetery mowing, and reported that adjustments would be made to improve the process.  In regards to the Beach Drive extension right of way abandonment, no reaction has been received in opposition to this proposed action.  Mr. Snively suggested that the township move forward to created the documentation required for the Geauga County Board of Commissioners to consider abandonment; Mr. Skomrock agreed with this action.

Mr. Snively reported that a couple of Auburn Township residents had requested permission to use the town hall parking lot.  Mr. Snively has been researching the issues with Bridey Matheny, and they have concluded that this would be a permissible action if the trustees decided to allow it.  One specific problem raised by Mr. Skomrock was the potential for parked cars interfering with snow removal operations, stating that the practice might be banned during times when snow accumulations made this problem likely.  It was suggested that there were actions the trustees could take to minimize risk to the township, including recording of license information for any vehicles to be parked in the town hall parking lot for this purpose, and creation of a notification document which clearly informs participants in this program that they park at their own risk and that the trustees may terminate this program at any time, for any reason.  

The trustees reviewed a proposed form for submitting requests for display of community messages on the Panzica property community electronic sign.  It was agreed that establishment of a standard form for message requests would assist Mr. Panzica in processing these requests, and would help ensure that messages remained sufficiently brief to allow them to be safely read in their entirety by passing motorists.

Mr. Snively agreed to review the 2010 Census documentation forwarded to the township for consideration.  Mr. Skomrock announced a Records Management seminar to be held next Monday.  Mr. Skomrock reviewed correspondence, including an email from the Ohio Trucking Association regarding a program for traffic safety designed to make this summer a safe one on Ohio highways.

Mr. Frank Kovacs representing K & K Motors addressed the trustees with questions regarding the handling of township and zoning minutes and the appointment and removal of Zoning Board of Appeals and Zoning Commission members.  Mr. Kovacs stated that he felt that there were cases of misfeasance, malfeasance, selective enforcement and other potentially criminal acts that may have occurred.  In response to Mr. Kovacs’ questions regarding public records requests, the trustees and fiscal officer stated that most documents generated and held by the township are considered public records unless there is a specific legal exemption applicable to a specific instance.  The trustees stated that any records request that didn’t involve exempted information and was sufficiently clear would be honored.

Mr. Kovacs stated that he felt he was being singled out for enforcement, noting observation of a ZBA member (Mr. Fidel) frequenting an establishment which appears to violate the same zoning regulations being rigorously enforced at Mr. Kovacs’ place of business.  Mr. Kovacs said that he could not get specific direction from that ZBA member as to what signs in particular at his place of business are in violation.  Mr. Kovacs asked that the record reflect his request that officials that could not enforce the zoning regulations properly should step down from their positions.

This meeting was adjourned at 9:07 p.m., upon a motion by Mr. Snively, a second by Mr. Skomrock, and a unanimous affirmative vote.


______________________________     _______________________________     
William Skomrock, Jr. – Chairman        David Snively – Vice Chairman


_______________________________    _______________________________
Jan Blair                 David Lair – Fiscal Officer