Township Meeting - 5/7/2008

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., May 7, 2008, with all members present.   Ms Blair welcomed all to join in the pledge of allegiance. Mr. Snively moved and Ms. Blair seconded the motion to approve and sign the minutes of the April 16, 2008 meeting; this motion was passed by unanimous vote.  In David’s Lair’s absence, Marge Hrabak will record tonight’s minutes.

Warrants approved by signing prior to or at this meeting:

Check #
Date
Payee
 Amount
30399
5/2/2008
Ann A. Wishart              - AW
 $      415.97
30400
5/2/2008
David J. Lair               - DL
 $    1,045.43
30401
5/2/2008
David A. Snively            - DS
 $      838.00
30402
5/2/2008
Douglas J. Zimperman        - DZ
 $    1,250.16
30403
5/2/2008
George Mansfield            - GM
 $    1,158.91
30404
5/2/2008
Janice M. Blair             - JB
 $      799.15
30405
5/2/2008
Jas. Rick Phifer            - JP
 $    1,296.73
30406
5/2/2008
Karen E. Endres             - KE
 $      899.89
30407
5/2/2008
Linda C. Nokes              - LN
 $      166.86
30408
5/2/2008
Marge Hrabak                - MHR
 $      282.73
30409
5/2/2008
Marcia J. Mansfield         - MM
 $        86.94
30410
5/2/2008
Randal R. Hollis            - RH
 $    1,605.24
30411
5/2/2008
Randal O. Hollis            - ROH
 $    1,074.21
30412
5/2/2008
Timothy A. Mansfield        - TM
 $    1,177.91
30413
5/2/2008
William J. Skomrock, Jr.    - WS
 $      664.15
30414
5/2/2008
Treasurer of State
 $      850.86
30415
5/2/2008
NATIONAL CITY BANK
 $    3,343.43
30416
5/2/2008
Ohio Public Employees Retirement System
 $    7,243.85
30417
5/2/2008
Ohio Public Employees Deferred Comp. Pro
 $    1,005.00
30418
5/7/2008
Concord Road Equipment Mfg.
 $      186.75
30419
5/7/2008
News Herald
 $      107.82
30420
5/7/2008
United Healthcare Insurance Co.
 $    7,868.58
30421
5/7/2008
Geauga County Maple Leaf
 $      134.90
30422
5/7/2008
Speedway SuperAmerica
 $      474.13
30423
5/7/2008
Newbury Hardware
 $        89.66
30424
5/7/2008
National City Bank
 $      123.96
30425
5/7/2008
Western Reserve Office Supply
 $          9.98
30426
5/7/2008
Allied Dealers Supply Co., Inc.
 $      908.96
30427
5/7/2008
Windstream
 $      315.39
30428
5/7/2008
MANGIA! MANGIA!
 $        88.85
30429
5/7/2008
Geauga Safety Council
 $        15.00
30430
5/7/2008
David Snively
 $        15.00
30431
5/7/2008
Jan Blair
 $        49.84
30432
5/7/2008
Great American Awards Inc.
 $      170.00
30433
5/7/2008
Morton Salt Inc.
 $    1,783.68
30434
5/7/2008
Sunrise Springs Water Co. Inc.
 $        44.00
30435
5/7/2008
Dominion East Ohio Gas
 $      599.97
30436
5/7/2008
FASTENAL CO.
 $        65.59
30437
5/7/2008
Delta Dental
 $      684.00
30438
5/7/2008
Kimball-Midwest Inc.
 $        55.84
30439
5/7/2008
First Energy
 $    1,896.90
30440
5/7/2008
Free Enterprises Inc.
 $      963.58
30441
5/7/2008
Doug Zimperman
 $      100.05
30442
5/7/2008
Cars Autobody
 $        89.80
30443
5/7/2008
EAB Truck Service Inc.
 $    2,372.07
30444
5/7/2008
Bobcat of Cleveland
 $    1,899.14
30445
5/7/2008
Truck Pro Inc.
 $      287.32
30446
5/7/2008
Sherwin-Williams Co. Middlefield
 $      143.49
30447
5/7/2008
Wayne Mansfield
 $        44.00
30448
5/7/2008
Reliance Standard Life Insurance
 $      853.84
30449
5/7/2008
Sidley Inc.
 $        71.00
30450
5/7/2008
Kevin Chartrand, MD
 $        51.00
30451
5/7/2008
P.B. Alarm (Roger Schaffert)
 $      225.00
30452
5/7/2008
Chagrin Oil & Gas Co. Inc.
 $      704.08
30453
5/7/2008
Newbury Auto Parts Inc.
 $      204.91
30454
5/7/2008
Chagrin Valley Auto Parts - NAPA
 $      299.91
30455
5/7/2008
Verizon Wireless
 $        72.38
30456
5/7/2008
Independence Communications
 $      940.00
30457
5/7/2008
Tractor Supply Co.
 $        49.95
30458
5/9/2008
Patsy Keyes
 $      143.00
30459
5/9/2008
Karen Endres
 $      200.42


Total:
50,609.16

Mr. Skomrock asked to first address the Scranton Woods parking issue.  Mr. Snively confirmed that the Sheriff had been most supportive of enforcing the proposed safety “No Parking” signs along the GMHA roads.  The 1st offense fine would be $15.  Ms. Sadler, of GMHA agreed to pay for the signs that would be erected by Mr. Hollis at either end of the entrance roads.  Mr. Snively moved and Ms. Blair seconded adoption of Resolution #2008050701 authorizing the “No Parking” signs in the GMHA subdivision, which was adopted by unanimous vote.  Notice of this information will be posted in 5 locations in the township with 6 weeks to final enforcement.

Mr. Snively then presented the low bidder for the mowing of the cemeteries: Lillibridge Landscaping quoted $ 645.39 per cut for the 4 cemeteries and the town hall properties for a total of $19,631.70.  He stressed that it was very important that all locations look their best for Mother’s Day and Decoration Day.  He said Mr. Lillibridge had experience mowing other cemeteries in Burton and Troy Townships.  Mr. Snively moved and Ms. Blair seconded the motion to approve the contract submitted by Lillibridge Landscaping; the motion passed by unanimous vote.  Mr. Lillibridge expressed his thanks.

Mr. Skomrock then asked for Department Reports:  Mr. Hollis reported the road crew had patched potholes in Kiwanis Lake, Thomas St. and Pekin Rd.  He purchased 100 tons of salt prior to the price increase, removed the load limit signs, put away winter equipment, repaired catch basins and cemetery sites.  He presented a quote for catch basin repair in Kimberly Estates that must be completed before the roadways are repaved.  He asked to wait for Mr. Lair’s budget numbers before a final decision is made.

Fire Chief Zimperman reported there were 41 calls in April, 28 of which were rescue calls and a fire caused by a faulty wood burner.  Concrete repairs on the parking lots were completed for the present, but the leaky Fire Department roof awaits an engineering study to determine the remedy.  The Fire Department will again host a breakfast for the veterans after the Memorial Day cemetery functions.  He said they were still awaiting the new locks having made two tries.  They had repaired the hydrant on Arbor Trail.

Mrs. Endres summarized the progress made on the Gage house, including bank sign-off & payment for an asbestos survey with procedures in process for Fire Dept. training exercise.  Mr. Kilroy is cooperating in removal of the 46 inoperable and junk cars on his Auburn Rd. property.    Mrs. Endres has signed off on the judgment entries for the Bailey property on View Dr. and the Thomas Property on Sperry Rd., as both are now in compliance.  The hot tub has been moved to the rear of the Kenia property on Whitewood Dr.  The Zoning Commission has forwarded proposed changes to the Planning Commission for preliminary review.  The judgment entry for the Fairgate property was signed April 19 with the timely cooperation of all parties involved.  Jan Blair accompanied Ms. Endres for a Habitat for Humanities tour of possible home sites in Kiwanis Lake; 3 of which were of future interest.

David Snively reported that the Park Board had 3 responses to their ad to fill 2 vacancies.  He recommended George Mazarakis for the 1st opening and Susan Walker Meere for the 2nd.  David Snively moved, and Jan Blair seconded the motion to approve these appointments; this action was passed by unanimous vote.  Mr. Skomrock suggested asking the Park Board to add a “walking work-out” to the Nature Trail.

Mrs. Blair reported there were 230 calls originating from Newbury to the Sheriff’s 911 dispatch center in April.  She asked David Lair to create a congratulatory resolution for the Eagle Scout Merit Presentation for Daniel Somrack.  Mrs. Blair summarized the Urban Design Update held April 29, 2008, including the overall vision, feasibility study, and present and future options for sustainable growth including walkways, trails to Punderson, and infrastructure to help growing businesses.  Also mentioned was a Kinetico reorganization report due in June, techno parks to attract similar businesses, and the need for senior housing.  Sewers in the 208 plan are the key to expansion, as businesses want sewers before private investment.

Mr. Panzica confirmed that the Newbury Center tie in to the school sewer plant would be completed in June.  He also has 2 new University Hospital tenants adjacent to Middlefield Bank and several other inquiries for additional commercial space.  He showed a rendering of the new east buildings with a tower corner.  The Cobalt Group outlined the various retail and commercial businesses that would fit well including a possible day care center.  Mr. Dietrich confirmed the county was most supportive of these proposals.  Mrs. Blair stressed the concept of “branding” for Newbury with a logo to be developed with community survey input.  She said the township continues working with ODOT regarding the turning lanes at Kinsman and Auburn Roads, and suggested that a possible bond issue might cover 60% of the cost with the balance shared by the county, township and Mr. Panzica.  Plans for a hotel have been proposed for Auburn Corners at Washington Street and Rt. 44 negating the need for a hotel here in Newbury.

Ms. Blair asked all three trustees to review and sign the revised Town Hall Use Regulations.  Housekeeping duties were discussed and the decision made to employ a subcontractor on a 1099 basis.  Mr. Skomrock moved, Mr. Snively seconded the motion for the contract to Patsy Keyes to clean the Town Hall with specified weekly and monthly criteria at a rate of $11 per hour; this motion passed by unanimous vote.  Mr. Skomrock authorized Marge Hrabak to complete the replacement of the few remaining “fogged” double-pane glass windows in the town hall.

Mr. Snively said that his proposal for dredging and ditching in Kiwanis Lake did not meet the criteria for the CRWP grant proposal - something “unique” was required.  He will meet with Rudy Schwartz, Linda Phillips, Mr. Hollis and Mrs. Blair to finalize the setting of pins in the cemeteries.  He responded to questions from the audience regarding quotes to mow the cemeteries, stating that the trustees had reviewed the bids received by the April 30 deadline and decided on the lowest qualified bidder’s quote to award the contract.

Bill Skomrock reviewed correspondence from C.A.R.E. seeking support for alternate routes for transmission lines.  Each route opposition group wants endorsements; the trustees decided not to back any plan, all of which are opposed by what appear to be “NIMBY” (Not In My Back Yard) sentiments.  A discussion continued regarding the maintenance of the soccer fields.  Mr. Blair moved, and Mr. Snively seconded the motion to pay for 2 applications for fertilization by the same provider at no increase from last year’s cost; that motion passed by unanimous vote.  Mr. Skomrock will consult with Mr. Hollis and A.P.A. Bridey Matheney as to how to respond to the INSCO/Ronyak Paving question.

Dean Eppley advised he would be tiling the entry and bathroom floors in the town hall over the Memorial Day Weekend.  He also will be the Grand Marshall in the Memorial Day Parade.  This meeting was adjourned at 9:05 p.m., upon a motion by Mr. Skomrock, a second by Mrs. Blair, and a unanimous affirmative vote.


______________________________     _______________________________     
William Skomrock, Jr. – Chairman        David Snively – Vice Chairman


_______________________________    _______________________________
Jan Blair                 David Lair – Fiscal Officer