Township Meeting - 5/21/2008

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., May 21, 2008, with all members present.   Minutes of the May 7, 2008 meeting were approved upon a motion by Mr. Snively, a second by Mrs. Blair, and a unanimous affirmative vote.

At 7:35 p.m., bids were opened for the Asphalt Resurfacing of Various Roads, with results as follows:
Kokosing Construction Co.        $283,743.50
Ronyak Paving, Inc.            $268,925.00
Carron Asphalt Paving, Inc.          $299,565.00
The Shelly Co.            $264,382.50
It was announced that the bids as received would be forwarded to the County Engineer’s office for review and recommendation as to the contractor to whom the award for this work should be given.

Mr. Skomrock announced that Cleanup Day would be held from 7am-2pm on June 7th.  In reference to a quote received for painting part of the town hall interior, the trustees said that they would further investigate this project prior to taking any action.  It was noted that an interior combination lock had been added to the town hall administration room.

Mrs. Blair moved that Resolution 2008052101 honoring Daniel J. Somrack and Resolution 2008052102 honoring Jonathan A. Eckman upon the occasion of their attainment of the rank of Eagle Scout be adopted.  Mr. Skomrock seconded this motion, which passed by unanimous vote.

Mr. Lair recommended that the trustees take action as required to move funds to the Debt Retirement Fund from the General Fund in order to pay off the debt outstanding on the township-owned property at the southwest corner of Auburn Rd. and Rt. 87, as the interest rate on this debt was higher than current rates being paid to the township for funds invested in STAR Ohio.  This would be accomplished by adopting Resolution 2008052103, which provides for the following actions:
1.    Supplemental Appropriation of $99,958.37 to General Fund account 1000-910-910, Transfers Out
2.    Transfer of $99,958.37 from account 1000-910-910 to Debt Retirement Fund revenue account 3101-931-0000
3.    Transfer of $2146.97 from account 3101-830-830 Debt Retirement-Interest to 3101-820-820 Debt Retirement-Principal
4.    Supplemental Appropriation of $77,780.37 to account 3101-820-820 Debt Retirement-Principal
These actions result in revised appropriation totals of $119,927.34 in 3101-820-820 Debt Retirement-Principal and $2209.03 in 3101-830-830 Debt Retirement-Interest, which correspond to the payoff amount required to retire the land purchase debt in full on June 1, 2008.  Mr. Skomrock moved that Resolution 2008052103 be adopted; Mr. Snively seconded this motion, which passed by unanimous vote.

Purchase Orders approved by signing prior to or at this meeting:

P.O. #
Date
Payee
Amount
    12-2008
5/15/2008
National City Bank
 $119,927.34
    12-2008
5/15/2008
National City Bank
 $    2,209.03


Total:
 $122,136.37
Warrants approved by signing prior to or at this meeting:

Check #
Date
Payee
 Amount
30460
5/17/2008
Ann A. Wishart              - AW
 $      493.02
30461
5/17/2008
Douglas J. Zimperman        - DZ
 $    1,250.16
30462
5/17/2008
George Mansfield            - GM
 $    1,158.91
30463
5/17/2008
Jas. Rick Phifer            - JP
 $    1,296.73
30464
5/17/2008
Karen E. Endres             - KE
 $      899.89
30465
5/17/2008
Linda C. Nokes              - LN
 $        95.35
30466
5/17/2008
Marcia J. Mansfield         - MM
 $      137.91
30467
5/17/2008
Randal R. Hollis            - RH
 $    1,605.24
30468
5/17/2008
Randal O. Hollis            - ROH
 $    1,074.21
30469
5/17/2008
Timothy A. Mansfield        - TM
 $    1,177.91
30470
5/17/2008
Ohio Public Employees Deferred Comp. Pro
 $      605.00
30471
5/22/2008
National City Bank
 $122,136.37
30472
5/21/2008
Cintas Corp.
 $      303.64
30473
5/21/2008
Sunrise Springs Water Co. Inc.
 $        28.50
30474
5/21/2008
Geauga County Maple Leaf
 $      117.80
30475
5/21/2008
Allied Dealers Supply Co., Inc.
 $      348.32
30476
5/21/2008
Preston Ford
 $        81.90
30477
5/21/2008
Farmers Welding Supply Inc.
 $      369.05
30478
5/21/2008
Advance Auto Parts- HSBC Bus. Sol.
 $      361.70
30479
5/21/2008
David Snively
 $      140.00
30480
5/21/2008
Karen Endres
 $        70.00
30481
5/21/2008
ScapeAbilities (John Suvak)
 $      690.00
30482
5/21/2008
EAB Truck Service Inc.
 $    1,935.26
30483
5/21/2008
Truck Pro Inc.
 $      122.99
30484
5/21/2008
Blackmore's Security Inc.
 $      147.00
30485
5/21/2008
Geauga Concrete Inc.
 $      182.70
30486
5/21/2008
Ann Wishart
 $        24.10
30487
5/21/2008
United Healthcare Insurance Co.
 $    6,811.87
30488
5/21/2008
Ohio CAT
 $      117.08
30489
5/21/2008
Concord Road Equipment Mfg.
 $    2,907.30
30490
5/21/2008
Delta Dental
 $      684.00


Total:
 $147,373.91

Mrs. Jodie Swartout addressed the Board, along with Angela and Mark McNish regarding a problem with parking on Crestwood, and asked the trustees to consider placement of “No Parking” signs along that road.  The trustees said that they would pursue the placement of signs.  Mrs. Blair moved to adopt the revised no parking Resolution 2007050701 with wording as recommended by Assistant Geauga County Prosecutor Bridey Matheney, and to specify that no parking signs be installed at the entrance to Scranton Woods at Dianne and Auburn, Dianne and Scranton Woods Trail, Hillview at its intersection with Rt. 87, and Hillview at its intersection with Stone, listing both Hillview and Crestwood as being no parking zones.  Mr. Snively seconded this motion, which passed by unanimous vote.

Mrs. Blair reported that Habitat was looking at possibly building two homes in Newbury, and that Newbury residents may qualify, and also reported on an upcoming CIC breakfast meeting to be held on May 30th.

Mr. Snively reported on the Natureworks grant, which has officially been extended until the end of 2008.  It is estimated that the total project cost for the planned nature trail is around $20,000, but  $16,000 is being covered by the grant.  Clerco Construction’s bid of $19,600 appears to be the lowest and best bid for this project.

Mr. Snively provided a cemetery update, with progress underway to mark the gravesites by Hess and Associates.  Mr. Snively reported on discussions he had with Chip Hess regarding the integration of AutoCad with an Excel database to allow for correct documentation of the Newbury Center Cemetery.  Mr. Skomrock moved to accept this proposal for the Center Cemetery, not to exceed $800, with an expectation that importation of the Excel database already held by the township (created by Teeter Grosvenor) should allow for this to be less.  Mrs. Blair seconded this motion, which passed by unanimous vote.

Mr. Snively reported on a recent trip to Washington DC sponsored by Congressman LaTourette for elected officials from his district.  Mr. Snively said that he met many officials, and learned some useful information regarding grant application.

Mr. Skomrock discussed a proposed Resolution to Institute Injunctive Relief for the resolution of a zoning issue regarding property at 9988 Kinsman Road owned by Charles Gates.  This Resolution, Number 2008052104 was adopted upon a motion by Mr. Skomrock, a second by Mr. Snively, and a unanimous affirmative vote.

Correspondence received since the last meeting was reviewed by Mr. Skomrock, including a notice from Newbury American Legion Post 663 regarding Memorial Day ceremonies.  Mrs. Endres said that the Zoning Commission had requested that the trustees consider purchase of a LCD projector to aid in group review of proposed changes; the trustees said that they would consider this request.  This meeting was adjourned at 9:05 p.m., upon a motion by Mr. Snively, a second by Mrs. Blair, and a unanimous affirmative vote.


______________________________     _______________________________     
William Skomrock, Jr. – Chairman        David Snively – Vice Chairman


_______________________________    _______________________________
Jan Blair                 David Lair – Fiscal Officer