Township Meeting - 4/18/2007

Note:  The regularly scheduled meeting to be held on 4/4/2007 was cancelled.

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., April 18, 2007, with all trustees present.   Minutes of the previous meetings were approved upon a motion by Mr. Quigley, a second by Mr. Skomrock, and a unanimous affirmative vote.  

Fire activity reported by Chief Zimperman included 43 calls, with 146 year to date.  In response to a question from Mr. Skomrock regarding possible acceptance of the Durango by the Fire Department in exchange for an equivalent value of parking lot concrete work to be paid out of the Fire Fund, Chief Zimperman stated that the Fire Department was waiting for the Trustees to assign a value on the vehicle.  The trustees agreed that a value of $8600 would be agreeable; Chief Zimperman said that he would take that information back to the Fire Department trustees.

Road activity reported by Mr. Hollis included snow plowing, one funeral, ditching and berm repair.  Mr. Hollis presented clean-up day quotes, recommending that the trustees select Penn Ohio.  Mr. Skomrock moved that this quote be accepted; Mrs. Blair seconded this motion.  This motion passed by unanimous vote.

Wage increases for 2007 were discussed.   Mr. Skomrock moved that the Road Department increases be implemented as recommended by the Road Superintendent, effective 4/16/07; Mr. Quigley seconded this motion, which passed by unanimous vote.  Mr. Quigley moved to implement 3% raises for all other employees, rounded up to the nearest cent per hour, effective 4/16/07.   Mr. Skomrock seconded this motion, which passed by unanimous vote.  The trustees agreed to review Road Department job titles at the next meeting, and take any action required to formally assign appropriate titles to each position.

Mrs. Endres reported that Dr. Silver has filed in court to begin the process toward a judgment entry that will accommodate his desired use of his Kinsman Road property.  Mrs. Endres also described efforts she is participating in with other Zoning Inspectors and the Geauga County Planning Commission to jointly develop new recommended zoning guidelines.  Some conversation was held on review and renewals of home occupation permits, which are currently all being handled as conditional use permits.  Mrs. Endres reported on a meeting that she and Mrs. Blair had attended in Burton on the subject of Joint Economic Development Districts; it was generally agreed that the JEDD concept currently had little potential applicability for Newbury.

Mrs. Endres reported on possible sale of the Wingate property, and reported on the current situation regarding the building at the southwest corner of Rt. 87 and Rt. 44.  The property owner will be available at the end of this month to discuss possible solutions to the current condition of this property.  Mrs. Endres reported on a Transfer of Development Rights seminar she had recently attended.  Transfer of Development rights programs allow a political entity to allow additional density in one area (receiving area), in exchange for less-than normal density in other areas to preserve open space.  HB 69 is a current legislative initiative that would allow townships more ability to create TDRs; the trustees have all expressed support of this proposed legislation.  

It was reported that the All Erection Crane case is going back to trial next week.

The trustees stated that a judgment entry agreement was going to be executed tonight on the Gates property, notice of this action having been formally advertised as required.  Mr. Quigley moved that the trustees accept this judgment.  Mr. Skomrock seconded this motion, which passed by unanimous vote.

Mr. Quigley reported that he had held a meeting recently with Mr. Impulletti; final design requirements for the septic system on the former 84 Lumber property have been finalized, which was the only condition outstanding on that property.

At the request of the Fiscal Officer, Mr. Quigley moved that the Board authorize Mr. Lair to execute a new Depository agreement with National City Bank; Mr. Skomrock seconded this motion, which passed by unanimous vote.  Mr. Lair reported that financial reports for March had been distributed to the Trustees and the Financial Review Committee.
Mrs. Blair reported that 227 calls were handled by the Sheriff’s Department for the month of March.

Mr. Quigley said that Panzica would be issued a temporary permit by ODOT to open the Rt. 87 driveway, based on the township having executed a resolution to take the lead in developing a plan to install turning lanes prior to December of 2009.

Mr. Quigley brought up the issue of the Grange Park deed; it was agreed that a copy of the deed should be sent to Bridey Matheney at the County Prosecutor’s office.  The trustees all agreed that a title search should also be performed on the Grange Park property.

Mr. Quigley reported that the township would be receiving the benefit of a $15,000 grant from the Chagrin River Watershed Partners with funding received from the Ohio Lake Erie Commission’s Balanced Growth Initiative.  This grant will help provide a key ingredient for an overall land use plan.  Mr. Quigley also said that he would be working with members of the Kiwanis Lake community to apply for a Community Development Block Grant.  

Mr. Quigley reported on required soccer field maintenance.   He provided a quotation for fertilization program from Ironwood Landscaping for a total of $1470.  Mr. Quigley moved that this quotation be provided; Mrs. Blair seconded this motion, which passed by unanimous vote.  Mr. Mezak reported that the Recreation Board had voted to assume responsibility for mowing the soccer field area this year.   The trustees reviewed other landscaping quotes for mowing of the legion hall.  The trustees decided upon a motion by Mr. Quigley, second by Mr. Skomrock to select Scape-Abilities for this work, at a price of $400 cleanup $30 monthly.

Mr. Quigley reported that information regarding Mr. Battaglia’s request that some of his previous township service be re-classified under the LE (Law Enforcement) section of P.E.R.S. has been forwarded to the Prosecutor’s office for review.  

Mr. Quigley said that he had reviewed the number of police calls over the last few years, and that previous and current data did not appear to warrant action to consider putting a police levy on the ballot.  Mr. David Snively reported that Common Sense of Newbury had researched statements offered by others as fact at the last meeting, and had found that these statements were largely incorrect.  All agreed that the situation should be monitored, no immediate corrective action was needed, and the logical first step should an issue arise would be to contact the Sheriff to address those issues.  Mr. Ben Fisco presented additional information regarding the slowing of growth in the township over the last several years.

The trustees returned to the issue of property maintenance, specifically mowing of the property located on the southwest corner of Rt. 87 and Auburn Rd.  Mrs. Blair moved that the bid of Ecoscape for $87/week be accepted.

Mr. Skomrock reported that the Geauga-Trumbull Solid Waste District supplies materials to assist in local roadside cleanup, and invited individual community organizations to contact the town hall if they wished to receive these materials for any cleanup program.  Mr. Skomrock reported on a review of accidents at Longview and Stone Roads, and the data indicates that this intersection does not have an above-average frequency of accidents, and it would not be cost-effective to consider re-grading of Stone Rd. to the north of Longview.   The trustees agreed however that a tree next to that intersection should be removed to improve sight distance.

Mr. Skomrock reported that an additional 15% reduction was available from the Bureau of Workers’ Compensation if the township maintained the same program of random drug inspection, periodic meetings, and attendance at safety council meeting.

Mr. Quigley moved that the board adopt Resolution 20070404001 in opposition of the diversion of CAT tax funds for road purposes.  Mr. Skomrock seconded this motion, which passed by unanimous vote.  

Correspondence received by the board was reviewed by Mrs. Blair, including a request that Habitat for Humanity to appear on May 2nd to address the board and describe how their programs might help area residents.  Disposal of a Suzuki Samurai that had been seized by the Police Department a number of years ago and was in very poor condition was discussed.  It was agreed that Mr. Lair would confer with the Prosecutor’s office to determine the most cost-effective means of disposal.

Mrs. Blair mentioned a letter that she was sending to Mrs. Joanne Majeski in response to her recent request that the County Engineer review the decision not to place “Cross Traffic Does Not Stop” signs on the Fairmount Road approaches to its intersection with Sperry Rd.  It was the Engineer’s opinion that too much signage defeats the impact of what currently exists.  The County Engineer did acknowledge that the flashing lights that had been installed a few years ago appeared to be responsible for what he termed a “truly significant” reduction in the accident rate at that intersection, and the Board all acknowledged Mrs. Majeski’s role in the installation of the flashing lights.

Mr. Mezak recommended the trustees that they consider appointment of Bruce Wiley to the Recreation Board; Mr. Quigley moved, Mr. Skomrock seconded to appoint.  Mr. Mezak asked if the township could brush hog the front area of Oberland Park prior to May 25th to allow for parking for a softball tournament; the trustees agreed with this idea.

Blanket Certificates approved by signing prior to or at this meeting:
B.C. #    Date    Payee    Amount
    52-2007    3/31/2007    Various Vendors    $10,000.00
    53-2007    3/31/2007    Various Vendors    $1,200.00
    54-2007    3/31/2007    Various Vendors    $2,000.00
    55-2007    3/31/2007    Various Vendors    $850.00
    56-2007    3/31/2007    Various Vendors    $500.00
    57-2007    3/31/2007    Various Vendors    $500.00
    58-2007    3/31/2007    Various Vendors    $2,000.00
    59-2007    3/31/2007    Various Vendors    $1,000.00
    60-2007    3/31/2007    Various Vendors    $5,000.00
    61-2007    3/31/2007    Various Vendors    $250.00
    62-2007    3/31/2007    Various Vendors    $250.00
    63-2007    3/31/2007    Various Vendors    $750.00
    64-2007    3/31/2007    Various Vendors    $750.00
    65-2007    3/31/2007    Various Vendors    $750.00
    66-2007    3/31/2007    Various Vendors    $5,000.00
    67-2007    3/31/2007    Various Vendors    $7,000.00
    68-2007    3/31/2007    Various Vendors    $5,000.00
    69-2007    3/31/2007    Various Vendors    $10,000.00
    70-2007    3/31/2007    Various Vendors    $25,000.00
    71-2007    3/31/2007    Various Vendors    $12,000.00
    72-2007    3/31/2007    Various Vendors    $2,500.00
    73-2007    3/31/2007    Various Vendors    $7,500.00
    74-2007    3/31/2007    Various Vendors    $5,500.00
    75-2007    3/31/2007    Various Vendors    $50,000.00
    76-2007    3/31/2007    Various Vendors    $6,000.00
    77-2007    3/31/2007    Various Vendors    $15,000.00
    78-2007    3/31/2007    Various Vendors    $1,500.00
    79-2007    3/31/2007    Various Vendors    $50,000.00
    80-2007    3/31/2007    Various Vendors    $500.00
    81-2007    3/31/2007    Various Vendors    $1,000.00
    82-2007    3/31/2007    Various Vendors    $100.00
    83-2007    3/31/2007    Various Vendors    $57,500.00
    84-2007    3/31/2007    Various Vendors    $2,500.00
    85-2007    3/31/2007    Various Vendors    $11,000.00
    86-2007    3/31/2007    Various Vendors    $2,500.00
    87-2007    3/31/2007    Various Vendors    $50,000.00
    88-2007    3/31/2007    Various Vendors    $2,500.00
    89-2007    3/31/2007    Various Vendors    $13,500.00
    90-2007    4/11/2007    Various Vendors    $20,000.00
    91-2007    4/11/2007    Various Vendors    $5,000.00
        Total:    $393,900.00

Purchase Orders approved by signing prior to or at this meeting:    
P.O. #    Date    Payee    Amount
     6-2007    3/31/2007    Reliance Standard Life Insurance    $291.74
     7-2007    3/31/2007    United Healthcare Insurance Co.    $3,450.00
     8-2007    3/31/2007    Newbury Volunteer Fire Department    $75,000.00
     8-2007    3/31/2007    Newbury Volunteer Fire Department    $75,000.00
     9-2007    4/11/2007    Concord Road Equipment Mfg.    $35,015.36
    10-2007    4/18/2007    Treasurer of State    $795.00
        Total:    $189,552.10
Warrants approved by signing prior to or at this meeting:    
Check #    Date    Payee    Amount
29352    3/31/2007    void    $0.00
29353    3/31/2007    void    $0.00
29354    4/3/2007    David J. Lair               - DL    $1,014.13
29355    4/3/2007    Douglas J. Zimperman        - DZ    $1,209.28
29356    4/3/2007    George Mansfield            - GM    $1,218.37
29357    4/3/2007    Glen Eric Quigley           - GQ    $733.77
29358    4/3/2007    Janice M. Blair             - JB    $783.77
29359    4/3/2007    Jack Lashley                - JL    $288.99
29360    4/3/2007    Jas. Rick Phifer            - JP    $1,417.84
29361    4/3/2007    Karen E. Endres             - KE    $98.38
29362    4/3/2007    Linda C. Nokes              - LN    $649.54
29363    4/3/2007    Marge Hrabak                - MHR    $86.89
29364    4/3/2007    Randal R. Hollis            - RH    $1,812.43
29365    4/3/2007    Randal O. Hollis            - ROH    $1,049.12
29366    4/3/2007    Timothy A. Mansfield        - TM    $1,229.46
29367    4/3/2007    William J. Skomrock, Jr.    - WS    $648.77
29368    4/3/2007    NATIONAL CITY BANK    $3,920.37
29369    4/3/2007    Treasurer of State    $1,001.21
29370    4/3/2007    Ohio Public Employees Retirement System    $7,078.66
29371    4/3/2007    Ohio Public Employees Deferred Comp. Pro    $1,095.00
29372    4/3/2007    United Healthcare Insurance Co.    $2,469.68
29373    4/3/2007    Delta Dental    $605.48
29374    4/3/2007    Reliance Standard Life Insurance    $443.98
29375    4/3/2007    P.E.R.S.    $0.02
29376    4/3/2007    Flag Store    $290.30
29377    4/3/2007    J.P. Clark Electric Inc.    $60.00
29378    4/3/2007    National City Bank    $51.80
29379    4/3/2007    Windstream    $640.52
29380    4/3/2007    First Energy    $2,220.58
29381    4/3/2007    Dominion East Ohio Gas    $3,613.66
29382    4/3/2007    Speedway SuperAmerica    $184.40
29383    4/3/2007    Verizon Wireless    $72.04
29384    4/3/2007    Sunrise Springs Water Co. Inc.    $161.00
29385    4/3/2007    Snap-On Tools    $67.20
29386    4/3/2007    KopyKat Inc.    $135.00
29387    4/3/2007    Allied Dealers Supply Co., Inc.    $293.91
29388    4/3/2007    Newbury Auto Parts Inc.    $121.06
29389    4/3/2007    Best Sand Corp.    $134.21
29390    4/3/2007    Farmers Welding Supply Inc.    $109.83
29391    4/3/2007    Preston Ford    $100.00
29392    4/3/2007    Tractor Supply Co.    $13.96
29393    4/3/2007    Chagrin Valley Auto Parts - NAPA    $89.33
29394    4/3/2007    P.B. Alarm Company    $1,175.00
29395    4/3/2007    Corrigan Door and More, Inc.    $436.00
29396    4/3/2007    CED    $16.30
29397    4/3/2007    Hans' Truck & Trailer Repair, Inc.    $9.15
29398    4/3/2007    Morton Salt Inc.    $3,432.14
29399    4/3/2007    Newbury Volunteer Fire Department    $75,000.00
29400    4/18/2007    Douglas J. Zimperman        - DZ    $1,871.22
29401    4/18/2007    George Mansfield            - GM    $1,811.03
29402    4/18/2007    Jack Lashley                - JL    $1,058.52
29403    4/18/2007    Jas. Rick Phifer            - JP    $1,562.60
29404    4/18/2007    Karen E. Endres             - KE    $323.80
29405    4/18/2007    Linda C. Nokes              - LN    $655.22
29406    4/18/2007    Randal R. Hollis            - RH    $2,540.07
29407    4/18/2007    Randal O. Hollis            - ROH    $1,506.87
29408    4/18/2007    Timothy A. Mansfield        - TM    $1,745.11
29409    4/18/2007    Douglas J. Zimperman        - DZ    $1,871.22
29410    4/18/2007    George Mansfield            - GM    $1,811.03
29411    4/18/2007    Jack Lashley                - JL    $1,058.52
29412    4/18/2007    Jas. Rick Phifer            - JP    $1,562.60
29413    4/18/2007    Karen E. Endres             - KE    $323.80
29414    4/18/2007    Linda C. Nokes              - LN    $655.22
29415    4/18/2007    Randal R. Hollis            - RH    $2,540.07
29416    4/18/2007    Randal O. Hollis            - ROH    $1,506.87
29417    4/18/2007    Timothy A. Mansfield        - TM    $1,745.11
29418    4/18/2007    Ohio Public Employees Deferred Comp. Pro    $695.00
29419    4/18/2007    Treasurer of State    $795.00
29420    4/18/2007    Three Sisters Market    $126.95
29421    4/18/2007    Auburn Heating & Air Conditioning    $78.00
29422    4/18/2007    Newbury Printing Co.    $134.00
29423    4/18/2007    Geauga County Maple Leaf    $48.10
29424    4/18/2007    Newbury Hardware    $141.39
29425    4/18/2007    Chagrin Oil & Gas Co. Inc.    $2,448.47
29426    4/18/2007    All-Ways Flasher Service Inc.    $1,003.72
29427    4/18/2007    Kimball-Midwest Inc.    $624.67
29428    4/18/2007    Farmers Welding Supply Inc.    $49.62
29429    4/18/2007    CED    $104.07
29430    4/18/2007    Preston Ford    $510.00
29431    4/18/2007    Hans' Truck & Trailer Repair, Inc.    $53.46
29432    4/18/2007    Cintas Corp.    $346.70
29433    4/18/2007    Osborne Concrete & Stone Co.    $3,139.24
29434    4/18/2007    Morton Salt Inc.    $3,902.92
        Total:    $157,632.72

Mr. King requested that the trustees look at overgrowth of trees in the Snow Road area near Valley Rd., and the issues that these trees cause with power reliability in that area.
This meeting was adjourned at 9:21 p.m., upon a motion by Mr. Quigley, a second by Mrs. Blair, and a unanimous affirmative vote.

__________________________________  ___________________________________     
  Jan Blair – Chairman            William Skomrock, Jr. – Vice Chairman    

__________________________________  ___________________________________
      Glen Quigley                     David Lair – Fiscal Officer