Township Meeting - 3/2/2005

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., March 2, 2005 with all members present.  

Mr. Quigley said that he wanted to start with a review of the Fire Department Contract.  
The first change was in section #9 regarding disposal of assets in the event of dissolution of the Fire Department; the Fire Department re-worded the paragraph to include all liabilities, as well as all assets.  Mr. Fioritto stated that this change might have to be run by the Prosecutor’s office.  Mr. Lair suggested that this change might require more frequent reporting of “balance sheet” items, so that it could be determined that the total value of assets held by the Fire Department always exceeds the total of liabilities.  The Fire Department requested semiannual reporting of budget items, while the trustees desired to receive this information from the Fire Department on a quarterly basis.  Items #14 and #15 were marked for deletion by the Fire Department, as these two items mandated specified progress toward reduction of ISO ratings.  Mr. Fagan stated that it is impossible to guarantee a uniform reduction throughout the township.  Mr. Majeski said he would like to see a plan to try to make progress.  Mr. Fagan stated the ISO reduction is much more detailed than the simple installation of hydrants, that there are many steps involved in the process, entailing paperwork and documentation of process change.  Mr. Fagan stated that the Fire Department members didn’t want to put themselves in the position of committing to achieving certain milestones and then be in possible breach of a contract provision if those milestones are not reached.  Mr. Majeski and Mr. Fioritto both expressed a desire to retain in the contract a plan of some sort that provided a general blueprint toward a goal of reducing the ISO rating.  

The trustees next discussed #16, which addressed incident reporting.  The NIFRS report was discussed as a possible source of monthly activity.   Fire Department representatives indicated that this report was not in hard copy form, and that the report contains some individual data that might be protected by privacy laws.  Various fire department members expressed concern with the detail that the trustees appeared to be asking; Mr. Majeski and Mr. Fioritto restated that they felt their responsibility for public safety entailed them being kept up to date on activities in a more detailed manner.   Mr. Majeski said that he would like to see detail on all calls, so that the trustees could better able determine ongoing and future needs for the Fire Department.  In response to a question from Mr. Majeski regarding the number and type of volunteer responding to each call, Mr. Fagan said that any such report would be a manual process and the department’s volunteers do not have time to do this extra work.

The township trustees decided not to try to execute the contract this evening, and Mr. Quigley said that he would see if he could get the information that the trustees sought from the state.   A Fire Department Trustees meeting that Mr. Majeski and Mr. Fioritto attended last year was discussed, and Mr. Majeski and Mr. Fioritto both stated that their treatment by the Fire Department members at that meeting was rude, an observation that the Fire Department members in attendance strongly objected to as inaccurate, in their opinion.  At this point, it was decided to table all further discussion until a later date.

The trustees recognized Geauga Sheriff Dan McClelland and Chief Deputy Scott Hildenbrand to answer questions regarding contract police protection.  The Sheriff stated that three townships, Munson, Burton, and Middlefield, plus Aquilla Village currently contract with the Sheriff’s Department, at a rate of $18 per hour.  The Sheriff said that the department would work with the trustees or Mayor to tailor law enforcement services.  In request to a question regarding 911 calls, the Sheriff reported that for 2004 2626 calls were received from Newbury; of these 1434 were handled by the Sheriff and 641 were handled by the Newbury Police Department, with the balance to park rangers, Ohio State Patrol, Newbury Volunteer Fire Department, and other area departments.  The Sheriff described the priority rating system for police calls, with an example of Priority 3 calls being keys locked in a in car, or a mailbox knocked down.  A Priority 2 call would be a significant event, such as a burglary and a non-injury accident call.  A Priority 1 call would involve injury, in-progress robbery, assault, or an injury accident.  In response to a question from Mr. Majeski, the Sheriff said that 4 deputies and a sergeant are assigned to a platoon, which is the basic unit for patrol duties, absent an emergency situation.  It was further stated that during an emergency, the Sheriff’s Dept. could deploy up to 15 units.   The Sheriff reported that 11 townships out of 16 in Geauga County rely on the Sheriff’s Dept. for almost all of their police protection.  Two townships, Newbury and Thompson have part-time departments, while three townships, Bainbridge, Russell, and Chester, have their own full-time department.  In response to a question regarding available resources to meet Newbury’s needs, the Sheriff said that his department could meet the township’s police protection needs.  

The trustees called a five-minute recess at 9:25 p.m., reconvening at 9:30.  The minutes of the February 2nd meeting were read by the Clerk and approved upon a motion by Mr. Majeski, a second by Mr. Quigley, and a unanimous affirmative vote.   The minutes of the February 17th meeting were read by the Clerk and approved upon a motion by Mr. Majeski, a second by Mr. Fioritto, and a unanimous affirmative vote.  

Mr. Quigley brought up the issue of the renewal of fire station, police department, and town hall spring landscaping cleanup and seasonal maintenance, based on a proposal from Scape-Abilities.    Mr. Fioritto moved that this proposal be accepted; Mr. Majeski seconded this motion, which passed by unanimous vote.

The trustees discussed the Repaving and Road Equipment Master Plan as submitted to the trustees by Road Superintendent Hollis.    Zoning activity reported by Mrs. Endres included positive progress on a problem property in Kiwanis Lake, where some cleanup has occurred.  In regards to the blighted cottage in Kiwanis Lake, the owner has decided to try to restore the structure on this property.  

The next item of business was discussion of the Police Department.  Chief Battaglia reported 52 additional calls for the previous month.  He also clarified the reason for his absence at the previous meeting, due to resolution of an important case, and discussed some other recent cases.  Mr. Quigley asked Chief Battaglia to comment on his annual report to the trustees listing 3653 calls for 2004, of which 1233 calls were responded to by Newbury Police Department, which Chief Battaglia re-affirmed as correct.   Mr. Quigley then noted 98 instances of duplications that he had found in this report, making the correct number of Newbury responses after elimination of the duplications to be 1135 calls.  Chief Battaglia stated that his numbers were based on data from the Sheriff’s department, and that duplications might have been caused by the limitations and age of the computer system that he used to generate this information.  Mr. Quigley said that further discussions would have to be held, as it appears that there are inconsistencies.  Chief Battaglia stated that he probably should have critiqued the data more, and said that he would investigate the data to find the source of the problem.

In response to a question from Mr. Quigley regarding the future of the Newbury Police Department, Mr. Fioritto stated that he would like to maintain the funding from the General Fund to the extent possible.  Mr. Majeski stated that he felt that the levy results reflected that the citizens didn’t want to pay for additional patrol hours above current levels.  Mr. Quigley said that he was in the process of personally entering data on the previous year’s police calls so that it could be analyzed and the actual need could be determined.   In response to questions regarding continued trustee support of the police department, Mr. Majeski and Mr. Fioritto stated their intent to support the police department with General Fund monies to the extent it was possible to do so.  In response to questions from the audience directed to Police Chief Battaglia, Chief Battaglia replied that the current mileage on the Durango police vehicle was approximately 14,000 miles, and that this vehicle is taken to Geauga Community Hospital on official business only.

Mr. Quigley reported on plans to develop the northeast corner of Rt. 87 and Auburn by Panzica Companies, presenting preliminary drawings to the other trustees and the audience for their review.  The first phase would be construction of a Circle K mini mart and gas station, with subsequent removal of the existing Circle K store.  

Correspondence received since the last meeting was reviewed by Mr. Quigley.  The trustees decided to forego a hearing on the transfer of a liquor permit from Prots Food Center to Three Sisters Market, Inc., upon a motion by Mr. Majeski, a second by Mr. Fioritto, and a unanimous affirmative vote.  A request by Newbury Community Church to use the township-owned land at the intersection of Auburn and Rt. 87 for their annual Craft and Clutter sale was approved upon a motion by Mr. Fioritto, a second by Mr. Majeski, and a unanimous affirmative vote. The planned remodeling of the township administrative office including ergonomic upgrades was briefly discussed.  If grant monies from the Ohio Bureau of Workers’ Compensation were received, the net cost to the township for this upgrade would be in the $2,000 range.  



Warrants approved by signing prior to or at this meeting:    
Check #    Date    Payee    Amount
27285    3/2/2005    Ohio Public Empl. Def. Comp. Pro.    $100.00
27285    3/2/2005    Ohio Public Empl. Def. Comp. Pro.    $200.00
27285    3/2/2005    Ohio Public Empl. Def. Comp. Pro.    $150.00
27285    3/2/2005    Ohio Public Empl. Def. Comp. Pro.    $200.00
27285    3/2/2005    Ohio Public Empl. Def. Comp. Pro.    $295.00
27286    3/2/2005    United Healthcare    $3,542.06
27286    3/2/2005    United Healthcare    $357.33
27286    3/2/2005    United Healthcare    $3,287.06
27287    3/2/2005    Delta Dental    $294.25
27287    3/2/2005    Delta Dental    $21.64
27287    3/2/2005    Delta Dental    $278.68
27288    3/2/2005    Reliance Standard Life Insurance    $151.04
27288    3/2/2005    Reliance Standard Life Insurance    $21.18
27288    3/2/2005    Reliance Standard Life Insurance    $291.74
27289    3/2/2005    J.P. Clark Electric Inc.    $73.19
27289    3/2/2005    J.P. Clark Electric Inc.    $60.00
27290    3/2/2005    Dominion East Ohio Gas    $253.43
27290    3/2/2005    Dominion East Ohio Gas    $315.37
27290    3/2/2005    Dominion East Ohio Gas    $841.25
27290    3/2/2005    Dominion East Ohio Gas    $748.90
27291    3/2/2005    Alltel    $266.65
27291    3/2/2005    Alltel    $185.34
27291    3/2/2005    Alltel    $33.74
27292    3/2/2005    Geauga County Maple Leaf    $32.30
27293    3/2/2005    Chagrin River Watershed Partners    $250.00
27294    3/2/2005    Speedway SuperAmerica    $124.54
27294    3/2/2005    Speedway SuperAmerica    $137.37
27295    3/2/2005    Tractor Supply Co.    $48.62
27296    3/2/2005    Morton Salt Inc.    $2,749.99
27297    3/2/2005    Ohio E-Check    $19.50
27298    3/2/2005    Ohio E-Check    $19.50
27299    3/2/2005    Ohio E-Check    $19.50
27300    3/2/2005    Marge Hrabak    $22.79
27315    3/3/2005    Santo Battaglia    $1,882.20
27316    3/3/2005    Paul Pfiester    $246.30
27301    3/3/2005    Glen Quigley    $706.29
27302    3/3/2005    Robert Fioritto    $684.76
27303    3/3/2005    William Majeski    $688.34
27304    3/3/2005    David Lair    $1,064.55
27305    3/3/2005    Linda Nokes    $493.96
27306    3/3/2005    Jack Lashley    $257.07
27307    3/3/2005    Karen Endres    $375.96
27308    3/3/2005    Marge Hrabak    $168.11
27309    3/3/2005    Doug Zimperman    $1,555.66
27310    3/3/2005    George Mansfield    $1,501.53
27311    3/3/2005    J. Rick Phifer    $1,832.68
27312    3/3/2005    Randal R. Hollis    $2,243.56
27313    3/3/2005    Randal O. Hollis    $1,238.15
27314    3/3/2005    Tim Mansfield    $1,438.97
27317    3/3/2005    National City Bank    $187.89
27317    3/3/2005    National City Bank    $111.72
27317    3/3/2005    National City Bank    $98.44
27317    3/3/2005    National City Bank    $17.48
27317    3/3/2005    National City Bank    $237.98
27317    3/3/2005    National City Bank    $21.15
27317    3/3/2005    National City Bank    $2,849.90
27317    3/3/2005    National City Bank    $85.03
27317    3/3/2005    National City Bank    $8.90
27317    3/3/2005    National City Bank    $38.69
27317    3/3/2005    National City Bank    $21.15
27317    3/3/2005    National City Bank    $209.53
27318    3/3/2005    P.E.R.S.    $223.35
27318    3/3/2005    P.E.R.S.    $130.28
27318    3/3/2005    P.E.R.S.    $144.84
27318    3/3/2005    P.E.R.S.    $52.16
27318    3/3/2005    P.E.R.S.    $226.82
27318    3/3/2005    P.E.R.S.    $124.00
27318    3/3/2005    P.E.R.S.    $2,050.01
27319    3/3/2005    Treasurer of State of Ohio    $36.86
27319    3/3/2005    Treasurer of State of Ohio    $26.20
27319    3/3/2005    Treasurer of State of Ohio    $29.91
27319    3/3/2005    Treasurer of State of Ohio    $4.56
27319    3/3/2005    Treasurer of State of Ohio    $75.20
27319    3/3/2005    Treasurer of State of Ohio    $8.51
27319    3/3/2005    Treasurer of State of Ohio    $916.82
        Total:    $39,707.43

This meeting was adjourned at 11:14 p.m., upon a motion by Mr. Fioritto, a second by Mr. Majeski, and a unanimous affirmative vote.



__________________________________  ___________________________________     
  Glen Quigley – Chairman            Robert Fioritto – Vice Chairman       


__________________________________  ___________________________________
  William Majeski                     David Lair – Township Clerk