Township Meeting - 3/19/2003

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., March 19, 2003, with all trustees present. Fire activity reported by Chief Fagan included 20 calls month-to-date, with 94 year-to-date.  Chief Fagan also reported that the garage door work has been completed.  

Police activity reported by Chief Charvat included a report that members of the local Police Chiefs’ Association had toured the BCI Crime Lab in West Richfield.  Chief Charvat further reported that today in a Police Chiefs’ meeting it had been agreed not to renew the contract with the currently used Lake County Lab, deciding to go with the BCI Crime Lab, because the service appeared to be good and there is currently no charge for their services.  Chief Charvat reported that a recent police random search of the school parking lot had not turned up any illegal items, and reported that the department had handled 32 incidents month-to-date.  He noted that Sgt. Battaglia had recently been cleared for light duty work following a hit-skip incident last December.  Mr. Fioritto reported that the township had tried to keep the incident as a medical-only claim to reduce premium.  Because Sgt. Battaglia was kept on salary, this incident did not go on our experience as a lost-time incident, which would affect our experience for 4 years.  He is in a wage-continuance status, and would require a release to return to work, which he recently received for light duty.  Mr. Bill Skomrock Jr. asked about his current employment with Geauga Hospital as a security guard, doing similar work.  Mr. Fioritto reported that he was on light duty at the hospital, and he said he would recommend that with the recent work release he should be able to work about 16 hours per week on light duty with the township.  Mr. Fioritto said that he felt the current arrangement was the lowest-cost arrangement for the township, and is not necessarily the best financial arrangement that Sgt. Battaglia might have received as a result of this incident.  He said that Sgt. Battaglia still requires arthroscopic surgery on his right knee, followed by therapy; it is hoped that he could come back to work soon after this therapy.  Mr. Fioritto said that the hospital was taking on a potential liability to allow Sgt. Battaglia to continue work there during this time.  Mr. Fioritto said that he had been conferring with the Bureau of Workers Compensation and the third-party administrator Frank Gates to ensure that the township was doing things correctly.  Mr. Fioritto said that he had worked personally to push through paperwork to allow Sgt. Battaglia to get the surgery he needed.  Mr. Fioritto noted that we are saving about $24,000 per year because we are currently eligible for a group rate, and he said that the reserve would be $48,000 if Sgt. Battaglia had not been on salary continuance.  He noted that we would also be liable to cover 70% of his earnings at Geauga Hospital, had he chosen to stay at home on disability.  He said that he felt the manner in which this was being handled was definitely the lowest-cost alternative for the township, noting that the Bureau of Workers Compensation had determined that all employees in the township would now be combined under one account, which could affect the rating of all employees, should there be a major claim in either the fire department, or in the other departments of the township.

Minutes of previous meetings were approved as read by the Clerk.  Mr. Majeski brought up the issue of Police Department compensation.  Mr. Majeski moved that the board adjourn into executive session at 8:26 p.m., to discuss compensation for the Police Department officers and patrolmen, and the purchase of real property.  This motion was seconded by Mr. Fioritto, and the vote was as follows:  Mr. Majeski –Yes, Mr. Fioritto – Yes, Mr. Quigley – No.  The trustees returned to regular session at 8:52 p.m.  Mr. Majeski stated that the township had given an increase to the road department members and some of the office staff, and that the trustees felt strongly that the Police Department was due an increase as well.  Mr. Majeski moved that the Police Department hourly rates for all hourly police personnel be increased by $1.00 per hour, retroactive to 1/1/2003, and that the trustees would evaluate Sgt Battaglia who is paid on a salary basis at a later date following his return to work.  Mr. Quigley seconded this motion, which passed by unanimous vote.

Road activity reported by Mr. Hollis included plowing, cindering, cold patch application, cutting of brush on roadsides, and cleanup of the downed tree and repair of the fence in the cemetery.  He noted that a boom mower is available in the following week, and he would like to utilize it while it was available, even though it is early in the year compared to the usual time.  The trustees agreed with this plan.  The trustees reviewed Clean-up Day estimates.  Mr. Quigley moved that the trustees accept the proposal from Waste Management.  Mr. Majeski seconded this motion, which passed by unanimous vote.  The trustees also reviewed quotes for a chipper.  In response to a question from Mr. Bill Skomrock Sr., Mr. Hollis said that there might be some brush cutting and ditching for Munn Road prior to the repaving of the Bell St. to Music St. portion of the road this year.

Mr. Majeski discussed the estimate for town hall landscape cleanup from Scape-Abilities in the amount of $110.  It was noted that this proposal and the others presented at the previous meeting by Scape-Abilities were all accepted by the trustees.

Mr. Fioritto provided a Kiwanis Lake update, noting that township-sponsored test results had been received, but that he didn’t want to make these results public yet, per Robert Weisdack’s request.  Mr. Fioritto said that the homeowners whose wells were studied in the scan tests would be individually notified, but he was holding off on a public notice until Robert Weisdack released results at a meeting to be scheduled soon; they are waiting for the state to formally notify homeowners on the ODH well tests before he can schedule this meeting.  The cancer study results may require a future meeting.  It was noted that updates to the environmental repository had been received.  Ms. Angie Grysho presented information to the trustees on a cancer study for the state, created by the Ohio Department of Health.

The trustees discussed proposed changes in cemetery regulations, as proposed by Mr. Quigley.  Mr. Majeski moved that these changes be adopted; Mr. Quigley seconded this motion, which passed by unanimous vote.

Correspondence received since the last meeting was read by Mr. Majeski.  Mr. Majeski discussed a letter from the County Engineers office on striping Music St., and said that he will verify that federal funds would cover entire cost of striping the area of Music St. designated.  The trustees briefly discussed the township’s current membership in the Chagrin River Watershed Partners; Mr. Quigley stated his willingness to continue as Trustee Liaison, with Mr. Majeski to serve as alternate.

Mr. Majeski noted that he had gotten permission from Alltel and First Energy to allow Newbury School students to place banners on telephone and power poles in front of the school, celebrating the recently-received “Excellent” rating and the 75th anniversary of the school district.

The trustees accepted a quote from Acquire Fire Protection for fire extinguisher pressure inspection.  A letter from Robert Avalon was read, stating requirements for the Americans with Disabilities Act; Mr. Majeski said that the trustees would follow up and review the applicable requirements as they pertained to the township hall.

Mr. Quigley noted that the county would begin working to clear trees on Bell St., and that he had authored a letter for the trustees to residents, encouraging them to contact the County Engineer if they had specific concerns on tree preservation.

The following purchase orders were approved by signing prior to or at this meeting:
    P. O. #    Payee    Acct    Amount
    3595    Ohio EPA    01a26    $2,000.00
    3596    Firstech-LSQ Funding    01a26    $1,980.00
    3597    DSF Acceptance    01j03    $1,798.00
    3598    Various Vendors    03a05    $5,000.00
        Total:        $10,778.00
The following warrants were approved by signing prior to or at this meeting:
    Check #    Payee    Acct    Amount
    25233    Linda Nokes    01a02a    $746.57
    25234    Jack Lashley    01b01    $361.80
    25235    Karen Endres    01j01    $269.95
    25236    Doug Zimperman    20a01b    $1,255.32
    25237    Geo.Mansfield    20a01b    $1,286.61
    25238    Jas.R.Phifer    20a01b    $1,514.25
    25239    Randal Hollis    20a01b    $1,859.76
    25240    Randy O. Hollis    20a01b    $1,005.50
    25241    Tim Mansfield    20a01b    $1,186.57
    25242    Doug Zimperman    20a01b    $147.71
    25243    Geo.Mansfield    20a01b    $164.05
    25244    Jas.R.Phifer    20a01b    $184.40
    25245    Randal Hollis    20a01b    $231.95
    25246    Randy O. Hollis    20a01b    $443.40
    25247    VOID        $0.00
    25248    Tim Mansfield    20a01b    $150.24
    25249    Delta Dental    01a06    $422.72
    25249    Delta Dental    04a10    $240.52
    25250    Jack Lashley    01a26    $4.21
    25251    Margaret Avalon    01j01    $20.00
    25252    News Herald    01a26    $101.40
    25252    News Herald    01j03    $69.16
    25253    LSQ Funding Grp.    01a26    $1,980.00
    25254    Ohio EPA    01a26    $2,000.00
    25255    UHHS Gea.Hosp.    01a26    $51.00
    25256    East Ohio Gas    01b04    $307.31
    25257    Ill.Co.    01e01    $1,280.47
    25258    SAK Automotive    01g04    $151.50
    25259    Newb. Pharm.    01g04    $7.98
    25260    Oh.Def.Comp.    01j01    $200.00
    25260    Oh.Def.Comp.    20a01b    $235.00
    25261    DFS Acceptance    01j03    $1,798.00
    25262    Marathon Oil    03a05    $68.44
    25263    Ohio Machinery    03a05    $297.32
    25264    Farmers Welding    03a05    $135.90
    25265    Cintas Corp.    03a05    $247.72
    25266    Free Enterprises    03a05    $195.17
    25267    ConcordRoadEquip    04a04    $127.64
    25268    Blackmore'sSec.    04a06    $209.37
    25269    Auburn Heating    04a06    $130.00
        Total:        $21,088.91

This meeting was adjourned at 10:12 p.m., upon a motion by Mr. Majeski, a second by Mr. Fioritto, and a unanimous affirmative vote.

__________________________________  ___________________________________     
  William Majeski – Chairman            Robert Fioritto    – Vice Chairman       

__________________________________  ___________________________________
 Glen Quigley                         David Lair – Township Clerk