Township Meeting - 2/20/2008

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., February 20, 2008, with all trustees present.   Minutes of the February 6, 2008 meeting were approved as read upon a motion by Mr. Snively, a second by Mrs. Blair, and a unanimous affirmative vote.

Mr. Lair provided Insurance Cafeteria Calculation on Benefits Waiver amounts for Mr. Snively and Mrs. Endres, who both indicated that they would like to receive dental coverage along with the waiver for medical coverage.  At the recommendation of Mr. Lair, Mr. Skomrock moved that the board adopt Resolution 2008022001, establishment of a 5% cable franchise fee, with notification to cable companies currently operating in the township.  Mr. Snively seconded this motion, which passed by unanimous vote.

Blanket Certificates approved by signing prior to or at this meeting:
B.C. #    Date    Payee    Amount
    23-2008    2/20/2008    Various Vendors     $  15,000.00
    24-2008    2/20/2008    Various Vendors     $  15,000.00
    25-2008    2/20/2008    Various Vendors     $    3,000.00
    26-2008    2/20/2008    Various Vendors     $    3,000.00
    27-2008    2/20/2008    Various Vendors     $      500.00
    28-2008    2/20/2008    Various Vendors     $      500.00
    29-2008    2/20/2008    Various Vendors     $      500.00
    30-2008    2/20/2008    Various Vendors     $    2,000.00
    31-2008    2/20/2008    Various Vendors     $    3,000.00
    32-2008    2/20/2008    Various Vendors     $    9,000.00
    33-2008    2/20/2008    Various Vendors     $      200.00
    34-2008    2/20/2008    Various Vendors     $    2,000.00
    35-2008    2/20/2008    Various Vendors     $      500.00
    36-2008    2/20/2008    Various Vendors     $    1,000.00
    37-2008    2/20/2008    Various Vendors     $    5,000.00
    38-2008    2/20/2008    Various Vendors     $    6,000.00
    39-2008    2/20/2008    Various Vendors     $  20,000.00
    40-2008    2/20/2008    Various Vendors     $    2,500.00
    41-2008    2/20/2008    Various Vendors     $    7,500.00
    42-2008    2/20/2008    Various Vendors     $    7,000.00
    43-2008    2/20/2008    Various Vendors     $  40,000.00
    44-2008    2/20/2008    Various Vendors     $    1,500.00
    45-2008    2/20/2008    Various Vendors     $  10,000.00
    46-2008    2/20/2008    Various Vendors     $      250.00
    47-2008    2/20/2008    Various Vendors     $    1,000.00
    48-2008    2/20/2008    Various Vendors     $      100.00
    49-2008    2/20/2008    Various Vendors     $  25,000.00
    50-2008    2/20/2008    Various Vendors     $    2,500.00
        Total:    183,550.00
Warrants approved by signing prior to or at this meeting:    
Check #    Date    Payee     Amount
30233    2/16/2008    Douglas J. Zimperman        - DZ     $    1,935.70
30234    2/16/2008    Douglas J. Zimperman        - DZ     $    1,165.33
30235    2/16/2008    George Mansfield            - GM     $    1,798.14
30236    2/16/2008    Jack Lashley                - JL     $      282.29
30237    2/16/2008    Jas. Rick Phifer            - JP     $    2,154.15
30238    2/16/2008    Karen E. Endres             - KE     $      881.26
30239    2/16/2008    Linda C. Nokes              - LN     $      593.94
30240    2/16/2008    Randal R. Hollis            - RH     $    2,595.14
30241    2/16/2008    Randal O. Hollis            - ROH     $    1,601.69
30242    2/16/2008    Timothy A. Mansfield        - TM     $    1,799.76
30243    2/16/2008    Ohio Public Employees Deferred Comp. Pro     $      555.00
30244    2/19/2008    Douglas J. Zimperman        - DZ     $      905.50
30245    2/20/2008    United Healthcare Insurance Co.     $    6,811.87
30246    2/20/2008    Reliance Standard Life Insurance     $    1,029.83
30247    2/20/2008    Office Max-HSBC Business Solutions     $      161.88
30248    2/20/2008    Diana Steffen     $      243.64
30249    2/20/2008    Geauga County Maple Leaf     $        89.30
30250    2/20/2008    Cintas Corp.     $      398.55
30251    2/20/2008    First Quality Sales     $      265.03
30252    2/20/2008    Kimball-Midwest Inc.     $        99.00
30253    2/20/2008    Advance Auto Parts- HSBC Bus. Sol.     $      376.86
30254    2/20/2008    Hans' Truck & Trailer Repair, Inc.     $        89.24
30255    2/20/2008    Advanced Electronics     $        64.98
30256    2/20/2008    Auburn Heating & Air Conditioning     $      222.50
30257    2/20/2008    Radiator Werks     $    1,760.00
30258    2/20/2008    Morton Salt Inc.     $    3,451.42
        Total:     $  31,332.00

Mr. Skomrock brought up the issue of the hiring of an individual as a part-time Administrative Specialist.  Mr. Snively moved that the board hire Marcia Mansfield for the part-time position of Administrative Specialist, effective February 25th, 2007, at an hourly probationary rate of $14.50 per hour for ninety days, after which time the rate will be increased to $14.75 per hour.  This motion was seconded by Mrs. Blair and passed by unanimous vote.  The board briefly discussed Zoning Commission and ZBA appointments, and said that they would move forward with these at the next meeting.

Road activity reported by Mr. Hollis included presentation of quotes for a boom mower, with state-term prices of $40, 421.58 for the mower and $46,343.94 for a tractor to power the mower.  It was noted that Mr. Hollis had provided annual road and sign listings to the trustees.  It was acknowledged that most of the load limit signs had been posted in the township for the period of load reduction necessitated by the freeze-thaw cycle that occurs at this time of year.  The trustees decided to take action to order the mower and tractor at the next meeting, when the required appropriation transfer will be made to the Road and Bridge – Equipment account.

Mr. Sean Sprouse from Burnham and Flower addressed the trustees regarding the township’s Health Reimbursement Account.  Because of problems United Healthcare has experienced in their attempts to administrate claims through their auto-pay system, it has been decided to utilize ProcessWorks, Inc. to manually process the HRA claims.   Mr. Sprouse said that he will work with Mrs. Nokes and Mr. Lair to get out instructions and account information to the employees.

Mrs. Blair reported on a meeting held on February 11th with newly-appointed Kinetico President Shamus Hurley and Mike Yaksic, Kinetico’s V.P. of Legal and Human Resources, along with Karen Endres, Dave Dietrich from the Planning Commission, and Dave Lair.  Topics covered included economic development initiatives, town center plan, 208 plan, and Cobalt Group study, as well as future growth possibilities for Kinetico.   March 6th in the morning was mentioned as a likely date for a meeting with the Cobalt group.   The town center plan meeting, along with reviewing infrastructure needs possibly identified in the Cobalt study will follow.

Mrs. Blair reported on the Sheriff’s Department response to issues on address corrections, with Sheriff McClelland assigning Lt. Gary Gribbons as head of his Communications Division to work with township officials to this end; it was noted that the importance of correct addressing is a safety topic for this meeting.  It was reported that the Geauga County Community Improvement Corporation is looking for nominees for its annual Salute to Business; the trustees said that they would come up with nominees from township businesses.

Mr. Snively discussed the duly advertised, agreed-upon Consent Judgment Entry and Agreement for the Impulletti operation.  Mr. Snively moved and Mr. Skomrock seconded to officially accept this Judgment Entry; this motion passed by unanimous vote.  It was reported that the final lease document to is to be executed with Ironman Contractors’ Supply within the next couple of days.  Mr. Snively reported that a Judgment Entry document covering Dr. Silver’s property will be completed shortly.

Mr. Skomrock that the township establish the current mileage reimbursement rate for allowable mileage submitted by township employees and officials at the current I.R.S. rate, which is a continuation of previously established practice.  Mr. Snively seconded this motion, which passed by unanimous vote.

Mr. Snively briefly discussed the situation regarding the Kovacs property on Parkview, in which a recent BZA hearing had resulted in the granting of a variance for the driveway in question, but not a fence also in question.  It was noted that despite the waiving of fees for a ZBA hearing, as well as required zoning permit fees, Mr. Kovacs did not use the 30-day period provided to appeal the denial of the fence variance.   The next step is for the Geauga County Prosecutor’s office to file an action against Mr. Kovacs to initiate removal of the fence, either with Mrs. Endres or the Board as Plaintiff.  It was reported that with Mrs. Endres as plaintiff there is no negotiation possible in the court action that will follow, whereas there would be a possibility to do that with the trustees.  It was decided to have Mrs. Endres act as Plaintiff.

Mr. Skomrock mentioned the upcoming 14th District Elected Officials Conference in Washington, D.C., May 8th and 9th; Mr. Snively expressed interest in attending this event and offered to pay his own travel expenses.  The trustees and Fiscal Officer expressed their preference that basic travel costs be reimbursed by the township.  Mr. Skomrock reported that he would be applying for a grant from the Geauga Trumbull Solid Waste District for Scrap Tire Collection, to be held during the annual Cleanup Day to be held on June 7th.

Correspondence received since the last meeting was reviewed by Mr. Skomrock.   Mr. Robert Rucksthul presented information from Citizens Advocating Responsible Energy regarding their opposition to planned placement of power lines in certain areas of the county.  This meeting was adjourned at 8:58 p.m., upon a motion by Mr. Snively, a second by Mrs. Blair, and a unanimous affirmative vote.

______________________________     _______________________________     
William Skomrock, Jr. – Chairman        David Snively – Vice Chairman

_______________________________    _______________________________
Jan Blair                         David Lair – Fiscal Officer