Township Meeting - 1/30/2006

A special meeting of The Board of Trustees, Newbury Township was called to order at 7:30 p.m., January 30, 2006, to meet with Police Chief Terry Aytay at 7:30 to discuss the Newbury Police Department. The board reviewed the data presented by Mr. Quigley as part of its examination of not only the department’s operational costs but also the shifts worked as they related to the calls by day and hour.

As a result of this process all concluded that the time worked coincided with the peak time of need. No scheduling adjustments were recommended. It was noted that as a result of the previous study the department adjusted its coverage to better allocate its resources.  Discussion centered on the question:  Does Newbury as a community wish to have police protection beyond the current service offered by the Sheriff’s Office and if so will the community support an operational levy?  Additionally, it was questioned how to gather the needed information and alternatives to the existing department.
 
The board unanimously agreed on the following:
-  Public safety is a priority.
-  We must allocate our resources in the most cost effective manner to prepare for proposed cuts in revenue and the implicit fiduciary responsibility as Trustees.
-  The intrinsic value of the police department falls outside of the cost effectiveness of its operational value.
-  The timetable for establishing alternative funding is 2006.
-  The board will establish a process to gather the required information such as statistical sampling, using the Knightliness and other methods to elicit input from the community.
The Chair will research the methodology for the above and will report back within 60 days.
-  Until such time that the Board reaches a decision the NPD will provide service in accordance to the appropriated level of funding for the 2006 year.

This meeting was adjourned at 9:00 P.M. upon a motion by Mrs. Blair, a seconded by Mr. Skomrock, and a unanimous affirmative vote.

__________________________________  ___________________________________     
  Glen Quigley – Chairman            William Skomrock, Jr. – Vice Chairman    

__________________________________  ___________________________________
  Jan Blair                         David Lair – Fiscal Officer

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., February 1, 2006, with all members present.   

The first order of business was to review the 2006 Fire Contract.  Mrs. Blair moved that this contract be accepted as presented; Mr. Skomrock seconded this motion, which passed by unanimous vote.  Chief Zimperman discussed implementation of an AD&D fund for volunteer members Volunteer Firefighters’ Dependent Fund.  A five-member board, the Volunteer Fire Fighters’ Dependents Fund, must be established to oversee the administration of this fund, consisting of two elected officials, two members of the fire department, and one outside individual.  The trustees decided that Mr. Skomrock and Mrs. Blair would represent the township.

Mr. Skomrock moved that the trustees pass Resolution 20060201001, requesting an advance from the County Auditor of all available monies from all available funds.  Mrs. Blair seconded this motion, which passed by unanimous vote.   The Fiscal Officer reported that he had completed the monthly reconciliation of township fund and bank accounts for January 2006.

Mrs. Blair moved that the reading of the minutes of January 17th and 18th be waived, and the minutes for both meetings accepted as presented.  Mr. Skomrock seconded that motion, which passed by unanimous vote.  Mr. Quigley presented an analysis of township natural gas pricing, and based on this analysis, he recommended that the township change its supplier from Shell Energy Services to Dominion East Ohio.  The other trustees agreed with this change.  Mr. Quigley reported also on the Silver Creek restoration by the Geauga Park District, and the updated application for the Natureworks Trail Project.  

Police activity reported by Chief Aytay for January included 61 calls answered, 421 miles driven, and 171 man-hours worked.  Mr. Quigley reported on a meeting the trustees had had with the Chief on Monday, January 30th.  Mr. Quigley reviewed a report he had created which provides an operational budget for Chief Aytay.   Mr. Skomrock explained that the township trustees are gathering information that can be presented to the residents so that an educated decision regarding the long-term future of the police department.

Road activity discussed with Mr. Hollis included a drainage issue with the Mark Hanley property on Valley Rd., and a culvert pipe issue on the Meredith property on Wake Robin Dr.  Mr. Meredith has been notified that he must correct problems which have been caused by improper installation of the culvert pipe by Mr. Meredith.  Mr. Hollis also presented the list of potential road repaving projects that are being forwarded to the County Engineer’s office for cost estimation.  As a safety topic, the trustees reviewed the current list of traffic control signs maintained by the township.  

It was reported that the Fire Department had 40 calls year-to-date.  The Fiscal Officer read a letter from Karen Frye of the Ronald J. Hamilton accounting firm addressed to the Newbury Volunteer Fire Department, stating that a review of the Fire Department’s accounts indicated that generally accepted accounting principles had been followed, and all receipts and disbursements were fully documented.  It was decided that Mr. Skomrock would meet with members of the Newbury Volunteer Fire Department to discuss a plan to perform needed repairs to the concrete driveway at the Fire Station.

It was decided that the trustees would review the applications for Zoning Commission received so far, and make a decision at the next meeting.  Correspondence received since the last meeting was reviewed by the Chairman.  Mrs. Blair moved that the township renew its membership with the Chagrin River Watershed Partners.  Mr. Skomrock seconded this motion, which passed by unanimous vote.
Blanket Certificates approved by signing prior to or at this meeting:
B.C. #    Date    Payee     Amount
    27-2006    1/23/2006    Treasurer of State     $    3,600.00
    28-2006    1/23/2006    Various Vendors     $    2,500.00
    29-2006    1/23/2006    Various Vendors     $    3,000.00
    30-2006    1/23/2006    Various Vendors     $    3,500.00
    31-2006    1/23/2006    Various Vendors     $    6,000.00
    32-2006    1/31/2006    Various Vendors     $    1,500.00
    33-2006    1/31/2006    Various Vendors     $    1,500.00
    34-2006    2/6/2006    Various Vendors     $  25,000.00
    35-2006    2/6/2006    Various Vendors     $      800.00
    36-2006    2/6/2006    Various Vendors     $    1,200.00
    37-2006    2/6/2006    Various Vendors     $    2,000.00
    38-2006    2/6/2006    Various Vendors     $      845.00
    39-2006    2/6/2006    Various Vendors     $    7,500.00
    40-2006    2/6/2006    Various Vendors     $      350.00
    41-2006    2/6/2006    Various Vendors     $      350.00
    42-2006    2/6/2006    Various Vendors     $    1,000.00
    43-2006    2/6/2006    Various Vendors     $      500.00
    44-2006    2/6/2006    Various Vendors     $    1,000.00
    45-2006    2/6/2006    Various Vendors     $    1,000.00
    46-2006    2/6/2006    Various Vendors     $    7,500.00
    47-2006    2/6/2006    Various Vendors     $  10,000.00
    48-2006    2/6/2006    Various Vendors     $  20,000.00
    49-2006    2/6/2006    Various Vendors     $    8,000.00
    50-2006    2/6/2006    Various Vendors     $  10,000.00
    51-2006    2/6/2006    Various Vendors     $      750.00
    52-2006    2/6/2006    Various Vendors     $    2,500.00
    53-2006    2/6/2006    Various Vendors     $  30,000.00
    54-2006    2/6/2006    Various Vendors     $  30,000.00
    55-2006    2/6/2006    Various Vendors     $  40,000.00
    56-2006    2/6/2006    Various Vendors     $  35,000.00
    57-2006    2/6/2006    Various Vendors     $    1,200.00
    58-2006    2/6/2006    Various Vendors     $  35,000.00
    59-2006    2/6/2006    Various Vendors     $    2,500.00
    60-2006    2/6/2006    Various Vendors     $  25,000.00
    61-2006    2/6/2006    Various Vendors     $    2,500.00
    62-2006    2/6/2006    Various Vendors     $    2,000.00
    63-2006    2/6/2006    Various Vendors     $    1,500.00
    64-2006    2/6/2006    Various Vendors     $    1,000.00
    65-2006    2/6/2006    Various Vendors     $      300.00
    66-2006    2/6/2006    Various Vendors     $    1,000.00
    67-2006    2/6/2006    Various Vendors     $      500.00
        Total:     $329,395.00
Warrants approved by signing prior to or at this meeting:    
Check #    Date    Payee     Amount
28223    1/23/2006    P.E.R.S.     $    6,817.96
28224    1/23/2006    United Healthcare Insurance Co.     $    9,703.47
28225    1/23/2006    Cintas Corp.     $      385.70
28226    1/23/2006    Treasurer of State     $      795.00
28227    1/23/2006    Reliance Standard Life Insurance     $      443.98
28228    2/1/2006    Ohio Public Empl. Def. Comp. Pro.     $      845.00
28229    2/1/2006    Delta Dental     $      580.84
28230    2/1/2006    Geauga County Treasurer     $    3,122.16
28231    2/1/2006    Duraclean     $      155.00
28232    2/1/2006    Willowleaf Sign Co.     $      271.00
28233    2/1/2006    Lake Erie Iron & Metal Co. Inc.     $        50.98
28234    2/1/2006    Chagrin Oil & Gas Co. Inc.     $      881.17
28235    2/1/2006    Kimball-Midwest Inc.     $      745.78
28236    2/1/2006    Tractor Supply Co.     $        38.99
28237    2/1/2006    Hans' Truck & Trailer Repair, Inc.     $        23.40
28238    2/1/2006    Concord Road Equipment Mfg.     $      393.56
28239    2/1/2006    Ohio CAT     $      821.83
28240    2/1/2006    Haueter Construction Company     $      368.06
28241    2/1/2006    Goodyear Street & Hwy.     $      686.00
28242    2/1/2006    Alltel     $      492.95
28243    2/1/2006    Speedway SuperAmerica     $      340.45
28244    2/1/2006    Dominion East Ohio Gas     $      500.25
28245    2/1/2006    Jack Lashley     $        27.16
28246    2/3/2006    Glen Quigley                - GQ     $      725.60
28247    2/3/2006    Janice M. Blair             - JB     $      775.60
28248    2/3/2006    William J. Skomrock, Jr.    - WS     $      778.68
28249    2/3/2006    David J. Lair               - DL     $    1,163.98
28250    2/3/2006    Linda C. Nokes              - LN     $      777.49
28251    2/3/2006    Jack Lashley                - JL     $      249.87
28252    2/3/2006    Bernard Krotine             - BK     $      585.07
28253    2/3/2006    Paul P. Pfiester            - PP     $      720.13
28254    2/3/2006    Terry A. Aytay              - TA     $    1,725.66
28255    2/3/2006    Karen E. Endres             - KE     $    1,066.01
28256    2/3/2006    Marge Hrabak                - MHR     $      160.70
28257    2/3/2006    Douglas J. Zimperman        - DZ     $    1,146.48
28258    2/3/2006    George Mansfield            - GM     $    1,133.37
28259    2/3/2006    Jas. Rick Phifer            - JP     $    1,329.15
28260    2/3/2006    Randal R. Hollis            - RH     $    1,630.32
28261    2/3/2006    Randal O. Hollis            - ROH     $    1,016.28
28262    2/3/2006    Timothy A. Mansfield        - TM     $    1,210.77
28264    2/3/2006    Terry A. Aytay              - TA     $      509.23
28267    2/3/2006    Karen E. Endres             - KE     $      345.42
28268    2/3/2006    Ohio Public Employees Deferred Comp. Pro     $      845.00
28269    2/3/2006    Treasurer of State     $      516.00
28270    2/3/2006    NATIONAL CITY BANK     $    1,791.44
28271    2/3/2006    Ohio Public Employees Retirement System     $    7,635.48
        Total:     $  56,328.42
This meeting was adjourned at 10:00 p.m. upon a motion by Mrs. Blair, a second by Mr. Skomrock, and a unanimous affirmative vote.

__________________________________  ___________________________________     
  Glen Quigley – Chairman            William Skomrock, Jr. – Vice Chairman    

__________________________________  ___________________________________
  Jan Blair                         David Lair – Fiscal Officer