Township Meeting - 12/3/2008

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., December 3, 2008 with all trustees present.   Minutes of the meeting of 11/19/2008 were approved upon a motion by Mr. Snively, a second by Mrs. Blair, and a unanimous affirmative vote.

Mr. Hollis reported that the Road Department has put up plow markers, painted the box on truck #30, handled 3 funerals, repaired markers in cemeteries, performed asphalt work, plowed roads, and repaired equipment.  Mr. Skomrock asked if there were signs in cemeteries that indicated dawn to dusk hours of operation.  Mr. Hollis replied that there may be a few and some need repair and/or replacement.  Mr. Skomrock asked that when they have time they should check and replace/repair as needed for liability reasons.  Mr. Skomrock also asked Mr. Hollis to check on the cost of Ultra reflective signage for Munnberry and to get an inventory of what signs are needed on roads just paved and pricing for them.   Mr. Skomrock would like to update the signs to the Ultra reflective standard as the roads are paved.     

Mrs. Endres reported the Zoning Department has had a busy month for sign violations at BP, Marathon, and Lucky’s.  BP and Marathon have corrected the problem and Mrs. Endres is following up on Lucky’s.  Mrs. Endres and Mr. Snively took the new assistant prosecutor recently assigned to the township on a tour to familiarize her with the different areas of the township and past cases and current.   A resident near the corner of Butternut & 44 appears to have a possible car sales violation, and Mrs. Endres is working with the BMV investigator to correct the problem.  Currently there are cars out front at the property, but no for sale signs are on them.  This resident has been contacted before and the response has been to take down the signs for a while and then they go back up.  The BMV inspector indicated that an individual selling more than 5 cars in a year would require a license to sell them.  Mrs. Endres indicated that there is also a public meeting on December 13th for the Ober park rezoning; if it is approved by the Zoning Commission at that time then it will be passed along to the Trustees for their final approval.  Mrs. Endres also reported that there is intent to settle the Gates industrial use case.  Mr. Ruckstuhl and Mrs. Endres thanked the trustees for the purchase of the LCD projector and spoke about upgrading the computer software; Mr. Ruckstuhl was told to speak to Mr. Lair about the software.

Mr. Fagan reported 46 fire calls for November, with 497 year to date.  He also discussed the defibrillator upgrade needed for the unit that was at the Police Station.  The company that does the upgrades cannot upgrade it without a 2-year maintenance contract at a cost of approximately $1000, including the upgrade.  This would update the unit to new CPR standards.  Mr. Fagan said it would still work with new batteries.  Mr. Skomrock asked if he knew the cost of a new unit; Mr. Fagan replied that he thought it was around $4000, but he will get a cost for the next meeting.  Mr. Skomrock asked him to get documentation for the upgrade and the cost of a new one.   Mr. Fagan stated that wherever there is a defibrillator someone has to be trained and under the direction of a doctor who signs off that someone was trained.    Mr. Skomrock asked if there is a need to update this unit, since we have others.  The Trustees thought it was a good idea to have it at the town hall.   Mr. Skomrock also wanted to know about liability issues if someone used it that was not trained to use it, asking who is liable?  More information will be gathered for the next meeting.  It was also reported that Santa Claus would be at the Fire Department on the 14th.  

Roger Mezak stated that there would not be a Park Board meeting in December.  On another matter he brought up the fact that the Bell Road streetlight is still not fixed.  Mr. Skomrock replied that this would be a CEI responsibility.   Mr. Mezak said that he also has an invoice from Auburn Pipe that has not been paid yet.  Mr. Snively indicated that this invoice could not be reimbursed by the HUD grant since the bill was made out to Roger Mezak and not the Township.   Mr. Snively said the Township would pay it from the Parks Fund.  The amount of this invoice is $128.80 less sales tax.

In old business, Mr. Skomrock reported no new applicants for the open zoning positions.  The township did contact some people that had interest in the past and Lou Tomsic and Sue Wagoner indicated their interest.  It was reported that Mr. McCullam wanted to be reinstated to the BZA.  Mrs. Blair said that the township would run the ad one more week and at the next meeting they will discuss interviewing.

Mr. Skomrock moved that the board approve a change order from Shelly reducing the cost for this year’s road repaving project.   Mrs. Blair seconded this motion, which passed by a unanimous affirmative vote.
 
It was reported that the estimated cost for 2009 township road repaving projects was about $200,000, and the township has applied for issue 1 money for joint projects with Munson and Russell.   The list of possible projects for 2009 is Arbor Trail, Cory Lane, and Pekin between 44 & Bass Lake.  These will be submitted to the county engineer for cost estimates.

Mr. Snively reported that the Zoning Commission would have a public meeting on December 13th at 8:30 am about rezoning Ober Park to Active Park.  Notices were sent to 17 neighbors of the park property.   Following expected approval at that meeting, the Trustees would have to approve this change at their December 17th meeting.  They hope to get this change implemented as soon as possible, so that zoning amendment action will not be required every time a new change is considered at the park.  Mr. Snively discussed the Land Use Plan.  Bill Skomrock indicated that it has typographical errors.  Mrs. Endres indicated that it needs to be approved tonight so it is in compliance with the Land Use Plan.  Bill Skomrock made a motion to approve the Land Use Plan except there is a miss print on page 5-10 under “tax issues”; the word “NOT” needs to be inserted, and the phrase “WILL NOT SUPPORT” needs to be corrected.  Mr. Skomrock made a motion that the Land Use Plan be amended as printed with the correction; Mr. Snively seconded this motion, which passed by a unanimous affirmative vote.

Mrs. Blair reported on the many taglines submitted for branding the township.  She would like the Trustees and Mrs. Endres to submit a list of their top 3 tagline choices, and she would like to vote on it at the next meeting.  The Trustees and Mrs. Blair were asked to send their choices to Ms. Wishart so she can tally them and make a list.   Mr. Skomrock commented that after reading the land use plan one thing caught his eye and stood as a red flag:  Newbury is not a destination town.  He asked what is our destination spot?  Mrs. Blair indicated Newbury is a pass thru town, but our destination will be when Mr. Panzica starts the new building.

Mrs. Blair reported that the sheriff reported 182 incidents last month.  Mrs. Blair indicated that all employees got a copy of the new United Health Care plan.  There were not many changes made for next year.  She stated that if employees have any questions they should contact Sean Sprouse or Brenda at United Health Care for more information.  Mrs. Blair also requested that the board approve one check to cover participation by one person at all Geauga Safety Council meetings for next year.  

New business included the receipt of certification from the Board of Elections of the recent passage of the replacement Road Levy

At the request of the Fiscal Officer, Mr. Snively moved that Resolution 2008120301 be adopted, specifying that $8,000 be moved from 1000-190-599-0000 General-Other to 1000-610-590-0000 General-Parks, $30,000 be moved from 2021-330-360-0000 Gas Tax-Contracted Services to 2021-330-420-0000 Gas Tax, Operating Supplies, and $16,450 be moved from 2141-330-360-0000 Road Levy Contracted Services, with $450 moved to 2141-390-314 Road Levy Property Tax Collection Fees, $14,000 to 2141-330-190-0000 Road Levy Salaries and $2,000 to 2141-330-219-0000 Road Levy Employers’ Retirement Contribution.   Mrs. Blair seconded this motion, which passed by unanimous vote.

Blanket Certificates approved by signing prior to or at this meeting:
B.C. #
Date
Payee
Amount
   156-2008
11/21/2008
Various Vendors
 $      820.00
   157-2008
11/21/2008
Various Vendors
 $      641.73
   158-2008
11/21/2008
Various Vendors
 $    1,583.07
   159-2008
11/21/2008
Various Vendors
 $      424.11
   160-2008
11/21/2008
Various Vendors
 $    2,297.57
   161-2008
11/21/2008
Various Vendors
 $      900.64
   162-2008
11/21/2008
Various Vendors
 $      297.32
   163-2008
11/21/2008
Various Vendors
 $    1,219.15
   164-2008
11/21/2008
Various Vendors
 $    1,502.41
   165-2008
11/21/2008
Various Vendors
 $    1,777.58
   166-2008
11/21/2008
Various Vendors
 $    2,577.18
   167-2008
11/21/2008
Various Vendors
 $    3,874.80
   168-2008
11/21/2008
Various Vendors
 $    3,923.44
   169-2008
11/21/2008
Various Vendors
 $      175.65
   170-2008
11/25/2008
Various Vendors
 $    3,436.00
   171-2008
11/25/2008
Various Vendors
 $      280.00
   172-2008
11/25/2008
Various Vendors
 $      150.00
   173-2008
11/29/2008
Various Vendors
 $      650.00
   174-2008
11/29/2008
Various Vendors
 $      200.00
   175-2008
11/29/2008
Various Vendors
 $    5,000.00


Total:
 $  31,730.65
Purchase Orders approved by signing prior to or at this meeting:

P.O. #
Date
Payee
 Amount
    31-2008
11/21/2008
Klerco Construction
 $      265.00
    32-2008
11/25/2008
Geauga County CIC
 $        50.00
    33-2008
11/29/2008
Klerco Construction
 $    2,500.00
    34-2008
11/29/2008
Ironwood Landscape, Inc.
 $      530.00
    35-2008
11/29/2008
United Healthcare Insurance Co.
 $    5,000.00


Total:
 $    8,345.00
Warrants approved by signing prior to or at this meeting:

Check #
Date
Payee
 Amount
30978
11/24/2008
Klerco Construction
 $      265.00
30979
11/24/2008
The Shelly Co.
 $251,701.28
30980
12/2/2008
Ann A. Wishart              - AW
 $      443.34
30981
12/2/2008
David J. Lair               - DL
 $    1,372.57
30982
12/2/2008
David A. Snively            - DS
 $      838.00
30983
12/2/2008
Douglas J. Zimperman        - DZ
 $    2,291.76
30984
12/2/2008
George Mansfield            - GM
 $    1,968.44
30985
12/2/2008
Janice M. Blair             - JB
 $      799.15
30986
12/2/2008
Jas. Rick Phifer            - JP
 $    1,747.74
30987
12/2/2008
Karen E. Endres             - KE
 $      899.89
30988
12/2/2008
Marge Hrabak                - MHR
 $        81.43
30989
12/2/2008
Marcia J. Mansfield         - MM
 $        98.15
30990
12/2/2008
Randal R. Hollis            - RH
 $    2,890.22
30991
12/2/2008
Randal O. Hollis            - ROH
 $    1,840.55
30992
12/2/2008
Timothy A. Mansfield        - TM
 $    1,891.12
30993
12/2/2008
William J. Skomrock, Jr.    - WS
 $      664.15
30994
12/2/2008
Treasurer of State
 $      756.74
30995
12/2/2008
Ohio Public Employees Deferred Comp. Pro
 $      605.00
30996
12/2/2008
Ohio Public Employees Retirement System
 $    8,837.89
30997
12/3/2008
Geauga County CIC
 $        50.00
30998
12/3/2008
Patsy Keyes
 $      198.00
30999
12/3/2008
Kinetico-Newbury
 $      106.25
31000
12/3/2008
Newbury Printing Co.
 $        84.00
31001
12/3/2008
David Snively
 $    1,620.00
31002
12/3/2008
Karen Endres
 $    1,816.00
31003
12/3/2008
Jan Blair
 $      210.00
31004
12/3/2008
Geauga County CIC
 $        50.00
31005
12/3/2008
Speedway SuperAmerica
 $      187.43
31006
12/3/2008
Allied Dealers Supply Co., Inc.
 $        30.22
31007
12/3/2008
Kimball-Midwest Inc.
 $      427.21
31008
12/3/2008
ScapeAbilities (John Suvak)
 $      280.00
31009
12/3/2008
Dominion East Ohio Gas
 $      719.00
31010
12/3/2008
Windstream
 $      317.61
31011
12/3/2008
Geauga County Maple Leaf
 $        85.50
31012
12/3/2008
Ann Wishart
 $        28.00
31013
12/3/2008
National City Bank
 $      278.60
31014
12/3/2008
Klerco Construction
 $    2,500.00
31015
12/3/2008
Ironwood Landscape, Inc.
 $      530.00
31016
12/3/2008
David Lair
 $      210.00
31017
12/3/2008
Kokosing Materials
 $      266.00
31018
12/3/2008
Tractor Supply Co.
 $          2.79
31019
12/3/2008
First Energy
 $      403.51
31020
12/3/2008
Geauga Times / Banter
 $        21.45
31021
12/3/2008
David Snively
 $      280.00
31022
12/3/2008
Verizon Wireless
 $        64.48
31023
12/3/2008
Newbury Auto Parts Inc.
 $      333.38
31024
12/3/2008
Sunrise Springs Water Co. Inc.
 $        86.00


Total:
 $291,177.85

Mrs. Blair indicated that Ms. Wishart was to allocate office work so that Mrs. Mansfield receives the 8-10 hours work as agreed to upon hiring
.  
Mr. Skomrock reported that he had met with Kim from OTARMA’s risk management group, having lunch at Mangia Mangia, and discussing many things, including the new park and noting that if playground equipment was added that would also have to be added to the insurance.  They also discussed that there was no longer a township Police Department.

The invitation to the community & economic breakfast was discussed and Mrs. Blair and Mr. Snively will attend.  Mr. Skomrock reported that the signed Geauga-Trumbull solid waste contract with the township had been returned.

Mrs. Blair suggested a Christmas lunch on Wednesday, December 17th for the employees, with the township providing food and drink.  Ms. Wishart is to let everyone know.  This meeting was adjourned at 8:27 p.m., upon a motion by Mrs. Blair, a second by Mr. Snively, and a unanimous affirmative vote.
 
 
__________________________________  ___________________________________     
William Skomrock, Jr.  – Chairman            David Snively – Vice Chairman    


__________________________________  ___________________________________
      Jan Blair                     David Lair – Fiscal Officer