Township Meeting - 12/17/2008

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., December 17, 2008 with Mr. Skomrock and Mr. Snively present.   Minutes of the meeting of 11/19/2008 were approved upon a motion by Mr. Snively, a second by Mr. Skomrock, and a unanimous affirmative vote.

Mr. Skomrock reported that the joint ZBA and ZC meeting would be scheduled tentatively for January 24th, 2009.  Mr. Skomrock reported that a notice of approval had been received by Russell Township for the OPW joint project on Pekin Road.  It was also reported that the township had received correspondence from County Engineer R.L. Phillips regarding improvement of Bass Lake Rd. section A (between Stone Rd. and Rt. 87) this summer.  Finally, it was noted that due to Jan Blair’s absence, the planned township branding discussion would be pushed off until early next year.

Mr. Snively provided a Natureworks trail update, noting that work is finished and reports on the trail have been very positive, and that the work was done on-time and to specification.  It was also reported that a review of the ODNR grant documents revealed that if the township completes the application for reimbursement for this project, ODNR would have final review in perpetuity on anything done on the entire 88-acre parcel, not just the immediate area where the trail is located.  The township’s Assistant Prosecuting Attorney is in discussions with ODNR to see if they would consider reducing the area subject to their oversight to 10 acres or so, and that the timeframe of this oversight be reduced to ten years; if those modifications to the conditions for grant acceptance are not agreed upon by ODNR, the board may ultimately decided to turn down the grant, given the small size of this $20,000 grant compared to the overall value of the property.

Mr. Snively reported that he had investigated the possibility of adding a street light at the intersection of Addington Court and Bell Rd. and discovered that because of voltage issues at that location, cost of installation charged by First Energy would be very expensive.  It appears upon initial review that there is no legal requirement that such a light be installed.  Mrs. Endres noted upon consultation with David Dietrich that there is nothing currently in the county subdivision bylaws that requires installation of streetlights at intersections.  Mr. Snively reported on his attendance at a recent Chagrin River Watershed Partners meeting; where the topic of wetland and stream mitigation credit programs was discussed.

Mr. Skomrock brought up the issue of a semi trailer that was left behind by Dominick Construction upon the completion of the township fire station in 1990.  At the time, Ken Blair allowed for storage of that trailer on his property.  Over the years, attempts to contact Dominick Construction regarding removal of this trailer were unsuccessful and during this time, the condition of the trailer deteriorated.  Upon the sale of his property, Mr. Blair had to pay $450 to have the trailer removed from the property and scrapped.  Because of this situation, the trustees approved payment to Ken Blair for $450 for the cost of scrapping of this trailer.

A tentatively agreed-upon judgment entry with Mr. Chuck Gates, owner of the former Great Lakes Cheese building was discussed.  This document will enable the landowner to use this property in a way beneficial to him without creating a precedent that could endanger township zoning.  It was noted by the Assistant Prosecuting Attorney Bridey Matheney that the absence of Jan Blair doesn’t impact a vote on this judgment entry.    Mr. Skomrock moved that the board accept the judgment entry as written; Mr. Snively seconded this motion, which passed by unanimous vote.

Fertilization of the soccer fields located at Oberland Park was briefly discussed; it was decided to solicit bids for this work.  Oberland Park proposed re-zoning was discussed.  The intent had been to make the entire park one parcel and designate it Active Park in township zoning.  However, Mr. Quigley noted last Saturday that the previous intent had been to split what were originally five parcels into three or four that would then be zoned in various ways – active park, passive park, conservation for wetlands mitigation etc., in order to tailor zoning to specific use.  Another stated option was to make the entire parcel passive park, using the ZBA to grant specific variance for desired active park activities.  The argument was then advanced that making the park passive would restrict normal park development actions, and that it made more sense to make the entire park active, with subsequent action taken to set aside the wooded and wetlands areas for reclassification as passive.  Mrs. Endres said that the Commission has to make a recommendation within 30 days to rezone as active, rezone as passive, or a combination of both.  The consensus of those present was that the best course of action was to continue toward a designation of all active, understanding that this designation might well change for part of the park at some point.   Mr. Skomrock and Mr. Snively both stated that they favored moving forward with the process of rezoning the entire 88 acres as Active Park, knowing that it is expected that at some point some of the parcel will be rezoned as Passive Park.  Based on this input, the Zoning Commission will present a final recommendation for trustee’s vote in January.

It was reported that the Board of Zoning Appeals membership will remain as is but that there will be a change on the Zoning Commission, as John McLandrich will need to be replaced, as he has submitted a letter dated 12/12/08 from an address in Gates Mills, stating that he has resigned his position as he no longer lives in the township.

Blanket Certificates approved by signing prior to or at this meeting:
B.C. #
Date
Payee
Amount
   176-2008
12/4/2008
Various Vendors
 $    1,000.00
   177-2008
12/4/2008
Various Vendors
 $    1,000.00
   178-2008
12/6/2008
Various Vendors
 $  31,318.05
   179-2008
12/13/2008
Various Vendors
 $    2,000.00


Total:
 $  35,318.05
Purchase Orders approved by signing prior to or at this meeting:

P.O. #
Date
Payee
 Amount
    36-2008
12/4/2008
KopyKat Inc.
 $      199.99
    37-2008
12/6/2008
Newbury American Legion
 $      719.45
    38-2008
12/17/2008
Newbury Volunteer Fire Department
 $  17,500.00
    38-2008
12/17/2008
Newbury Volunteer Fire Department
 $  57,500.00


Total:
 $  75,919.44
Warrants approved by signing prior to or at this meeting:

Check #
Date
Payee
 Amount
31025
12/5/2008
Geauga County CIC
 $        44.00
31026
12/5/2008
Auburn Pipe & Plumbing Supply
 $      122.80
31027
12/9/2008
Newbury American Legion
 $      719.45
31028
12/17/2008
Ann A. Wishart              - AW
 $      425.04
31029
12/17/2008
Douglas J. Zimperman        - DZ
 $    1,605.02
31030
12/17/2008
George Mansfield            - GM
 $    1,536.15
31031
12/17/2008
Jas. Rick Phifer            - JP
 $    1,726.30
31032
12/17/2008
Karen E. Endres             - KE
 $      899.89
31033
12/17/2008
Marcia J. Mansfield         - MM
 $      216.57
31034
12/17/2008
Randal R. Hollis            - RH
 $    2,132.46
31035
12/17/2008
Randal O. Hollis            - ROH
 $    1,387.97
31036
12/17/2008
Timothy A. Mansfield        - TM
 $    1,521.62
31042
12/13/2008
Misprinted Warrants  31037 to  31042
 $             -   
31043
12/13/2008
Douglas J. Zimperman        - DZ
 $      933.53
31044
12/13/2008
George Mansfield            - GM
 $    1,922.94
31045
12/13/2008
Jas. Rick Phifer            - JP
 $    1,377.65
31046
12/13/2008
Randal R. Hollis            - RH
 $    3,850.10
31047
12/13/2008
Randal O. Hollis            - ROH
 $    1,326.92
31048
12/13/2008
Timothy A. Mansfield        - TM
 $      979.97
31049
12/17/2008
Ohio Public Employees Deferred Comp. Pro
 $      605.00
31050
12/17/2008
Geauga County Maple Leaf
 $        21.00
31051
12/17/2008
Auburn Heating & Air Conditioning
 $        98.00
31052
12/17/2008
Kevin Chartrand, MD
 $        86.00
31053
12/17/2008
First Energy
 $      414.76
31054
12/17/2008
Arms Trucking Co., Inc.
 $    4,457.78
31055
12/17/2008
All-Ways Flasher Service Inc.
 $        41.00
31056
12/17/2008
KopyKat Inc.
 $      199.99
31057
12/17/2008
Chagrin Oil & Gas Co. Inc.
 $    2,086.64
31058
12/17/2008
Chagrin Valley Auto Parts - NAPA
 $      112.99
31059
12/17/2008
Cintas Corp.
 $      325.52
31060
12/17/2008
Allied Dealers Supply Co., Inc.
 $      370.35
31061
12/17/2008
Sears Commercial One
 $        43.53
31062
12/17/2008
Preston Ford
 $        81.14
31063
12/17/2008
J.P. Clark Electric Inc.
 $      600.00
31064
12/17/2008
Karen Endres
 $      252.38
31065
12/17/2008
FASTENAL CO.
 $        77.24
31066
12/17/2008
Tim Mansfield
 $      601.08
31067
12/17/2008
George Mansfield
 $      603.41
31068
12/17/2008
William Skomrock, Jr.
 $      420.00
31069
12/17/2008
Doug Zimperman
 $      420.00
31070
12/17/2008
Randal O. Hollis
 $      620.00
31071
12/17/2008
J. Rick Phifer
 $      148.32
31072
12/17/2008
Turney Home and Auto
 $        73.21
31073
12/17/2008
CED
 $        18.85
31074
12/17/2008
Loftworks
 $      360.00


Total:
 $  35,866.57

Mr. Skomrock reported that Suddenlink Cable sent a rate increase noticed dated 12/12/08.  The trustees agreed that the year-end meeting would be held on Monday, 12/29/08 at 7:30 p.m.  This meeting was adjourned at 8:27 p.m., upon a motion by Mr. Snively, a second by Mr. Skomrock, and a unanimous affirmative vote.
 
 
__________________________________  ___________________________________     
William Skomrock, Jr.  – Chairman            David Snively – Vice Chairman    


__________________________________  ___________________________________
      Jan Blair                     David Lair – Fiscal Officer

The year-end meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., December 29, 2008 with Mr. Skomrock and Mr. Snively present.   

Mr. Snively moved that the Board authorize the Chairman of the Board to execute the Agreement between the Ohio Department of Transportation and Newbury Township for the purchase of road salt from ODOT, and to adopt Resolution 2008122901, an agreement for purchase of up to 200 tons of road salt from ODOT at a price of $75 per ton.  Mr. Skomrock seconded this motion, which passed by unanimous vote.


This meeting was adjourned at 7:38 p.m., upon a motion by Mr. Snively, a second by Mr. Skomrock, and a unanimous affirmative vote.
 
 
__________________________________  ___________________________________     
William Skomrock, Jr.  – Chairman            David Snively – Vice Chairman    


__________________________________  ___________________________________
      Jan Blair                     David Lair – Fiscal Officer