Township Meeting - 1/21/2004

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., January 21, 2004, with all members present.  Minutes of previous meetings were approved as read upon a motion by Mr. Quigley, a second by Mr. Majeski, and a unanimous affirmative vote.

Mr. Epply asked about the decisions made at the previous meeting to reappoint Mr. Yaecker to the Zoning Commission and not reappoint Mr. Skomrock to the Zoning Board of Appeals.  Mr. Fioritto said that in the case of Mr. Skomrock’s position, the trustees wanted to see if other residents might be interested in serving.  In response to a followup question from Mr. Epply, Mr. Fioritto said that the trustees would still consider reappointment of Mr. Skomrock after reviewing all applications that will be received for the position on the Zoning Board of Appeals.

Leo Caito addressed the trustees regarding medical insurance coverage.  The trustees agreed to accept renewal of the current QualChoice hospitalization coverage until alternative plans are analyzed.
 
Fire Activity reported by Ken Fagan included 26 calls month to date.

Patrolman Terry Aytay reported 11 accidents 13 agency assists, 13 thefts, 12 traffic incidents (warnings and citations), 120 incidents overall, with 458.5 hours worked for December, and 2132 miles total recorded on vehicles.  He also reported 85 calls so far this month of which 20 were accidents, primarily weather-related.

Road activity reported by Mr. Hollis included 2 funerals, work on garage additions, and repair work on vehicles, with the majority of the time recently being spent plowing and cindering.  The trustees and Mr. Hollis discussed alternatives to the current use of cinders along with road salt for road deicing.

Mr. Fioritto reported that he had executed a one-year contract with Adelphia, and was working with John Tremsyn to develop a revised long-term contract.

The trustees discussed the proposed amendments to the Newbury Recreation Board by-laws.  Mr. Fioritto agreed to contact Mr. Jim Ferry regarding questions that the trustees had regarding the amendments.

At the request of the Clerk, Mr. Quigley moved for the passage of Resolution 20040121001, requesting advance of tax monies from all available funds.  Mr. Majeski seconded this motion, which passed by unanimous vote.

The trustees discussed a potential application for a grant to construct a pathway to provide access within Oberland Park.  Mr. Quigley moved that the township move forward to apply for the grant by passing Resolution 20040121002.  Mr. Majeski seconded this motion, which passed by unanimous vote.

Mr. Fioritto said that Major League Baseball is sponsoring grants for construction of baseball fields in local communities; the trustees agreed that this might be worth pursuing.  Also discussed at this time with Marge Hrabak of the Newbury Kiwanis Club were plans to construct a basic community bulletin board.

The trustees next discussed creation of a township park board, and agreed that organization along the same lines as the board the Munson has already established would make sense.  Mr. Quigley moved that the board formalize this action, establishing a seven-person park board.  Mr. Majeski seconded this motion, which passed by unanimous vote.  The trustees decided to establish a deadline of March 31st for receipt of applications to serve on the park board.  Mr. Majeski volunteered to serve as the liaison for this board.

Mr. Quigley brought up the issue of vacating certain roads within the Kiwanis Lake subdivision.  Mr. Majeski suggested that Mr. Quigley contact John Tremsyn’s office to verify the process to ensure that the trustees proceed in the correct manner.  Mr. Quigley reported that he had spoken to John Tremsyn regarding the renewal of the Ober agricultural lease, and moved that this lease be approved.  Mr. Fioritto seconded this motion, which passed by unanimous vote.

January 27th 2004 at 7:30 p.m., was established as a special meeting to discuss permanent appropriations for 2004, employee compensation, and the fire contract for 2004

Mr. Fioritto moved that March 17, 2004, St. Patrick’s Day be designated Dan McDermott Day in Newbury, in recognition of his many years of service to the township.  Mr. Quigley seconded this motion, which passed by unanimous vote.

This meeting was adjourned at 11:45 p.m., upon a motion by Mr. Quigley, a second by Mr. Majeski, and a unanimous affirmative vote.



__________________________________  ___________________________________     
  Robert Fioritto – Chairman            William Majeski – Vice Chairman       


__________________________________  ___________________________________
 Glen Quigley                     David Lair – Township Clerk


A special meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., January 27, 2004, with all members present.  Purpose of this meeting is to discuss the renewal of the Fire Protection Contract, 2004 employee wage adjustments, and permanent appropriations for 2004.

The Fire Protection Contract was the first item of business discussed.  Changes requested by the trustees include a specification by the Fire Department that no capital equipment will be disposed of without prior approval by the Township Trustees, that the Fire Department will hold the township harmless from any liability from any claims arising from services performed by the Fire Department pursuant to this agreement, use of the word shall in the paragraph specifying that the Fire Department and its members be qualified according to the State of Ohio, and that the Treasurer of the Fire Department will provide two financial statements to the Township Clerk during this year.   It was decided to clarify one issue with John Tremsyn, then forward the revised draft of this agreement for the Fire Department to review prior to a joint review to be held at the February 18th meeting.

The next order of business was to review permanent appropriations for 2004.  After reviewing each fund account in detail, the trustees agreed on a total permanent appropriation amount of $1,711,200, upon a motion by Mr. Quigley, a second by Mr. Majeski, and a unanimous affirmative vote.

Salary adjustments were the next topic of discussion.  After some discussion regarding a proposal to pay the Road Department employees on a salary plus overtime basis, Mr. Quigley moved that members of the Road Department be paid on a salary plus overtime basis for the remainder of 2004, with a final hourly rate basis for each employee for this year to be specified at the next meeting.  Mr. Majeski seconded this motion, which passed by unanimous vote.
The following pay adjustments for 2004 were approved upon a motion by Mr. Quigley, a second by Mr. Majeski, and a unanimous affirmative vote:

Employee    Current    Revised
Lashley, Jack  - town hall misc maint    $10.27    $10.58
Lashley, Jack - annual cemetary maint - salary/yr    $15,636.90    $16,106.01
Nokes, Linda    $13.50    $13.91
Endres, Karen    $16.50    $16.83
Marge Hrabak    $10.00    $10.20
Linda Phillips    $9.00    $10.20

The following warrants were approved by signing prior to or at this meeting:
    Check #    Payee    Acct    Amount
    26167    GeaCntyTwpAssoc    01a03    $17.00
    26168    Linda Nokes    01a02a    $552.83
    26169    Jack Lashley    01b01    $334.59
    26170    Doug Zimperman    20a01b    $1,287.16
    26171    Geo.Mansfield    20a01b    $1,301.00
    26172    Jas.Rick Phifer    20a01b    $1,558.29
    26173    Randal Hollis    20a01b    $1,884.94
    26174    Randy O. Hollis    20a01b    $1,053.28
    26175    Tim Mansfield    20a01b    $1,395.95
    26176    Karen Endres    01j01    $488.07
    26177    Ohio Def Comp.    01a02a    $100.00
    26177    Ohio Def Comp.    01j01    $200.00
    26177    Ohio Def Comp.    20a01b    $270.00
    26178    David Lair    01a03    $14.60
    26178    David Lair    01a04    $271.55
    26179    News Herald    01a26    $20.85
    26179    News Herald    01j03    $56.28
    26180    US Postmaster    01g04    $36.00
    26181    Junction Auto    01g02    $139.20
    26182    Grafix Shoppe    01g02    $808.00
    26183    Delta Dental    01a06    $282.43
    26183    Delta Dental    04a10    $250.22
    26184    GeaugaSecutiry    01a26    $225.00
    26185    Geauga Hospital    01a26    $86.00
    26186    Cintas Corp.    03a05    $272.16
    26187    KopyKat,Inc.    03a05    $214.00
    26188    CED    03a05    $45.60
    26189    GoodyearHwySuppl    04a04    $1,096.00
    26190    Hans TruckTrail    04a06    $1,299.84
    26191    Arms Trucking    04b02    $565.81
    26192    Morton Salt    04b02    $3,135.83
        Total:        $19,262.48

This meeting was adjourned at 11:25 p.m., upon a motion by Mr. Quigley, a second by Mr. Majeski, and a unanimous affirmative vote.



__________________________________  ___________________________________     
  Robert Fioritto – Chairman            William Majeski – Vice Chairman       


__________________________________  ___________________________________
 Glen Quigley                     David Lair – Township Clerk