Township Meeting - 11/3/2004

The regularly scheduled meeting of the Board of Township Trustees, Newbury Township was called to order on November 3, 2004 at 7:33 p.m., with Mr. Majeski and Mr. Quigley present.    Mr. Majeski moved to accept the minutes of the previous meeting; Mr. Quigley seconded this motion, which passed by unanimous vote.  

Fire activity reported by Ken Fagan included 50 calls for October, with 433 year to date.  Mr. Majeski commended the actions of the Newbury Volunteer Fire Department at the scene of recent serious motor vehicle accident.

Mr. Lair brought up the issue of Police Department account balances, specifically the low balance remaining in the Salaries account, and the question of a proposed purchase of Type 2 radio equipment.  The trustees decided to hold a meeting with Chief Battaglia on November 12th at 7:30 p.m. to discuss the budget and other township business.  Mr. Skomrock asked the trustees about how they viewed the failure of the police levy in relation to whether or not the trustees might consider disbanding the Police Department.   The trustees said that they would like to study this matter in detail after meeting with Chief Battaglia.  Mr. Majeski stated his preference for establishing separate levy funding for both Fire and Police activities.  Various members of the audience expressed opinions and ideas regarding this issue, including the possibility of contracting with the Sheriff’s Department.  

Mrs. Endres noted the monthly activity report that she had submitted to the trustees, and briefly discussed pending legal action being taken by Assistant County Prosecutor Stacey Reid.  Action against non-conforming political signs was reported.  Mr. McDermott reported that he had lodged a zoning complaint against a billboard-sized political sign, and discussed issues relating to zoning legality versus freedom of speech.

At the request of the Clerk, Mr. Quigley moved that $12,000 be transferred from the Motor Vehicle License Tax – Contracts account to the Motor Vehicle License Tax – Equipment account, and that $2,000 be transferred from the Gasoline Tax – Building account to the Gasoline Tax – Equipment account.  These transfers were made to enable payment of the full amount to Hans Freightliner for a new truck chassis recently purchased, with refund of the approximately $13,000 trade-in amount back to the township to occur when the vehicle being traded in for the new truck is taken to Hans Freightliner, when the new truck has its accessory equipment installed and is ready for the road.   Mr. Majeski seconded this motion, which passed by unanimous vote.

Correspondence received since the last meeting was reviewed by Mr. Majeski.  Mr. Majeski expressed his thanks to the members of the Park Board for their work on the Grange Park Pavilion.   

This meeting was adjourned at 9:18 p.m. upon a motion by Mr. Majeski, a second by Mr. Quigley, and a unanimous affirmative vote.


__________________________________  ___________________________________     
  Robert Fioritto – Chairman            William Majeski – Vice Chairman       


__________________________________  ___________________________________
 Glen Quigley                     David Lair – Township Clerk


A special meeting of the Board of Township Trustees, Newbury Township was called to order at 8:40 a.m., November 13, 2004, with all trustees present.  Purpose of this meeting was to cover budgetary and other issues.  

Chief Battaglia first discussed the purchase of Type 2 radios questioned at the previous Trustees’ meeting, stating that he had previously informed the trustees of the need to buy Type 2 radios.  Mr. Lair responded that he was aware of that need, but was unaware of Chief Battaglia’s intent to move forward with a purchase prior to his receiving a copy of an invoice the township had received for these already-delivered radios, with the notation “Verbal-Chief” in the section where a purchase order number would normally appear.   It was reiterated that all purchases must be made based either on an existing blanket P.O., or a specific P.O., used in the case of relatively large purchases such as this one.  It was decided that while the radios would be needed if the Police Department continued to operate, Chief Battaglia should request that the Geauga Department of Emergency Services, who was coordinating the Type 2 upgrade, ask the vendor to re-invoice the radios in question to Geauga County, as a program was now in place at the county level to allow local departments to re-pay the county next year for Type 2 radios purchased on behalf of local departments who wished to participate in this program.   Funding provision will have to be made in the event this cannot be done.

In discussing the salaries budget issue, Chief Battaglia said that earlier in the year, he had based his staffing levels on his initial salary budget request in excess of $80,000, and after being given an update in the middle of the year, began to reduce the hours worked each month.  Mr. Lair noted that the permanent appropriations, including an increase in Police salaries as compared to last year to $51,000, had been approved in late January of this year, and that the Chief, being aware of the hourly rates of and hours worked by each of his employees, could have readily determined his amount of payroll budget remaining throughout the year.  Mr. Lair presented each of the trustees and Chief Battaglia with a summary of General Fund monies appropriated and spent year-to-date; this summary indicated a total of about $9500 remaining un-spent in the police accounts.  It was noted that this total did not reflect items purchased for which an invoice had not yet been received, nor reflect unavoidable expenses that would occur before the end of the year, such as utilities.  While balances in some accounts would not be available to transfer to the salaries and equipment accounts to cover payroll and possible direct payment for the Type 2 radios, some accounts appeared to have some balances that could be transferred.  Mr. Lair suggested that he review other General Fund accounts and determine sources of additional transfer funding to bring the total current unspent balance in the police accounts up to about $15,000.  The trustees agreed with this idea.

Audience members made a variety of comments regarding the need for police protection, liability issues, costs of operating the current department, costs of putting a levy on the ballot, wording on the ballot issue, the possibility of contracted additional police coverage from the Sheriff’s Department, and possible conflicts of a second try on the police levy versus the need for placing a replacement fire levy on the ballot next spring.  All trustees expressed their support for the safety forces serving the township.

At the request of the clerk Mr. Majeski moved that the following transfers be made:
$500.00 from Road & Bridge-Other to Road & Bridge – Property Tax Collection Fees
$282.32 from Fire Levy-Other to Fire Levy – Property Tax Collection Fees
$1500.00 from Road Levy-Other to Road Levy – Property Tax Collection
Mr. Quigley seconded this motion, which passed by unanimous vote.  

Purchase orders approved by signing prior to or at this meeting:
       


82004    10/30/2004    Hans Freightliner of Cleveland    $54,711.00
            
Warrants approved by signing prior to or at this meeting:    
Check #    Date    Payee    Amount
26943    11/3/2004    Glen Quigley    $690.55
26946    11/3/2004    David Lair    $32.18
26944    11/3/2004    Robert Fioritto    $666.64
26945    11/3/2004    William Majeski    $673.62
26948    11/3/2004    Jack Lashley    $700.00
26947    11/3/2004    Linda Nokes    $549.37
26949    11/3/2004    Jack Lashley    $100.00
26950    11/3/2004    Karen Endres    $781.63
26951    11/3/2004    Bernie Krotine    $488.92
26952    11/3/2004    Paul Pfiester    $852.07
26953    11/3/2004    Santo Battaglia    $2,019.09
26954    11/3/2004    Terry Aytay    $372.44
26956    11/3/2004    Doug Zimperman    $1,053.50
26955    11/3/2004    Marge Hrabak    $378.02
26958    11/3/2004    Randal R. Hollis    $1,516.64
26959    11/3/2004    Randal O. Hollis    $853.27
26960    11/3/2004    Tim Mansfield    $1,115.70
26962    11/3/2004    George Mansfield    $1,055.93
26963    11/3/2004    Ohio Public Empl. Def. Comp. Pro.    $100.00
26963    11/3/2004    Ohio Public Empl. Def. Comp. Pro.    $1,200.00
26963    11/3/2004    Ohio Public Empl. Def. Comp. Pro.    $100.00
26963    11/3/2004    Ohio Public Empl. Def. Comp. Pro.    $200.00
26963    11/3/2004    Ohio Public Empl. Def. Comp. Pro.    $295.00
26964    11/3/2004    National City Bank    $181.87
26964    11/3/2004    National City Bank    $111.20
26964    11/3/2004    National City Bank    $148.44
26964    11/3/2004    National City Bank    $54.26
26964    11/3/2004    National City Bank    $494.96
26964    11/3/2004    National City Bank    $348.28
26964    11/3/2004    National City Bank    $61.50
26964    11/3/2004    National City Bank    $1,928.18
26964    11/3/2004    National City Bank    $218.91
26964    11/3/2004    National City Bank    $166.31
26965    11/3/2004    Treasurer of State of Ohio    $35.21
26965    11/3/2004    Treasurer of State of Ohio    $26.20
26965    11/3/2004    Treasurer of State of Ohio    $53.81
26965    11/3/2004    Treasurer of State of Ohio    $7.12
26965    11/3/2004    Treasurer of State of Ohio    $70.00
26965    11/3/2004    Treasurer of State of Ohio    $106.73
26965    11/3/2004    Treasurer of State of Ohio    $30.46
26965    11/3/2004    Treasurer of State of Ohio    $643.28
26966    11/3/2004    P.E.R.S.    $218.10
26966    11/3/2004    P.E.R.S.    $127.23
26966    11/3/2004    P.E.R.S.    $144.84
26966    11/3/2004    P.E.R.S.    $24.28
26966    11/3/2004    P.E.R.S.    $182.54
26966    11/3/2004    P.E.R.S.    $389.00
26966    11/3/2004    P.E.R.S.    $197.30
26966    11/3/2004    P.E.R.S.    $1,616.00
26967    11/3/2004    United Healthcare    $3,170.55
26967    11/3/2004    United Healthcare    $3,899.39
26968    11/3/2004    Reliance Standard Life Insurance    $463.96
26969    11/3/2004    Delta Dental    $282.43
26969    11/3/2004    Delta Dental    $250.22
26970    11/3/2004    Geauga County Township Association    $54.00
26971    11/3/2004    Glen Quigley    $315.00
26972    11/3/2004    Dominion East Ohio Gas    $47.36
26972    11/3/2004    Dominion East Ohio Gas    $45.51
26972    11/3/2004    Dominion East Ohio Gas    $139.91
26972    11/3/2004    Dominion East Ohio Gas    $121.41
26973    11/3/2004    First Energy    $18.03
26973    11/3/2004    First Energy    $129.27
26973    11/3/2004    First Energy    $246.77
26973    11/3/2004    First Energy    $256.19
26974    11/3/2004    Alltel    $577.75
26974    11/3/2004    Alltel    $189.19
26974    11/3/2004    Alltel    $32.81
26975    11/3/2004    Speedway SuperAmerican    $175.17
26975    11/3/2004    Speedway SuperAmerican    $72.92
26975    11/3/2004    Speedway SuperAmerican    $26.11
26976    11/3/2004    Geauga County Maple Leaf    $43.50
26977    11/3/2004    Sunrise Springs Water Co. Inc.    $24.75
26977    11/3/2004    Sunrise Springs Water Co. Inc.    $29.00
26977    11/3/2004    Sunrise Springs Water Co. Inc.    $18.75
26978    11/3/2004    Midwest Radar & Equipment    $90.00
26979    11/3/2004    Flag Store    $69.08
26980    11/3/2004    Office Max    $205.96
26981    11/3/2004    Atwells Police & Fire Equipment    $82.00
26982    11/3/2004    Newbury Auto Parts Inc.    $70.71
26982    11/3/2004    Newbury Auto Parts Inc.    $39.52
26983    11/3/2004    Allied Dealers Supply Co., Inc.    $78.66
26984    11/3/2004    Chagrin Oil & Gas Co. Inc.    $1,124.10
26985    11/3/2004    Kimball-Midwest Inc.    $245.04
26986    11/3/2004    D & A Rebuilders    $145.00
26987    11/3/2004    Hans Truck & Trailer Repair Inc.    $284.41
26988    11/3/2004    Lab Safety Supply Inc.    $146.86
26989    11/3/2004    Tractor Supply Co.    $16.63
26990    11/3/2004    Verizon Wireless    $160.23
26991    11/3/2004    Schloss Materials    $4,240.51
26992    11/3/2004    Babin Bldg. Products    $199.25
26993    11/3/2004    First Quality Sales    $40.20
26994    11/3/2004    Newbury Pharmacy Inc.    $58.00
26995    11/3/2004    Prots BiRite    $47.47
26996    11/3/2004    Cintas Corp.    $285.72
26997    11/3/2004    Fox International Ltd. Inc.    $338.68
26998    11/3/2004    ScapeAbilities (John Suvak)    $380.00
26999    11/3/2004    Trend Builders Inc.    $837.26
27000    11/3/2004    Hans Freightliner of Cleveland    $11,500.00
27000    11/3/2004    Hans Freightliner of Cleveland    $1,729.00
27000    11/3/2004    Hans Freightliner of Cleveland    $41,482.00
        Total:    $97,906.82

After some additional conversation, this meeting was adjourned at 10:20 a.m., upon a motion by Mr. Fioritto, a second by Mr. Quigley, and a unanimous affirmative vote.


__________________________________  ___________________________________     
  Robert Fioritto – Chairman            William Majeski – Vice Chairman       


__________________________________  ___________________________________
 Glen Quigley                     David Lair – Township Clerk